RISK AND OPPORTUNITY REGISTER

RISK ASSESSMENT FORM: MGB-CAR Approved by: Reference Number:

Conducted By: ALFRED LESLEY CHARLES DAIT JR

Date Conducted: MARCH 12, 2019 MANUEL P. MALINGAN III, DPA
Director, Department of Administrative Services
Next Review Date:

EVA MARIE CODAMON-DUGYON, PhD

University President
Risk Identification Risk Evaluation Additional Risk Control & Opportunities
P
r
I
o
m
Interested b Implementation/
R Existing Risk p Additional Risk Target
ef
Process/Function Parties Risk Possible Impact a RN I P Person in Opportunities
Controls a Controls Rating Charge Date
b
c
il
t
it
y
S Receipt of Procurem Incomplete Delay of  Checklist 1 4 4 tolerable Provide 1 3 3 Low SPO Complete
P Procurement ent office Documents received payment  Do not risk orientation acceptabl Personnel document
O document package for checklist e risk package
accept
document compliance. received and
processed.
S Receipt of goods Supplier, Non-compliance of Delay of  Delay of 3 4 12 High  Rejection 2 3 6 Medium SPO On time
P Procurem goods in terms of activity payment unacceptable of items tolerable Personnel implementation
O ent office specifications and intended for  Advice risk delivered risk of activities and
personnel quantity as per P.O. the utilization supplier to by the faster payment
, TWG of such stick to TWG. of procured
goods. specification  Return to goods.
Procurem
ent Office

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S Forwarding of TWG Unavailability of  Delay of Log sheet 2 4 8 tolerable Purchase of 2 3 6 Medium SPO On time
P Procurement designated TWG on Acceptance of Communica risk cell card for tolerable Personnel inspection and
O Document Package the day of delivery Procured tion thru continuous risk acceptance of
to the designated SME’s SMS Notification deliveries
TWG for inspection
 Delayed thru text
payment of message or
goods call
 Additional
TWG
S Issuing of goods End user  Requesting Delayed Log sheet 2 4 8 tolerable Purchase of 2 3 6 Medium SPO On time
P and preparation of officer is not payment of Comminatio risk cell tolerable Personnel issuance of
O report available for the goods n thru SMS card/Load for risk goods and filing
signature of continuous of documents.
RIS/PAR/ICS notification
thru text
message or
call
 Issuance of
notice of
supply
availability
S Issuance of End user Misplaced or Loss records Keeping 2 4 8 tolerable Purchase of SPO Availability of 2020
P requested missing records original copy risk scanner to Personnel file copies
O documents and issuing back up
photocopy documents
to
requesting
parties.

S Storage of Procured SPO Staff Lack of proper Fast Notifying 4 5 20 High Purchase of SPO Immediate 2020
P SME’s for issuance storage facility depreciation availability unacceptable quality Personnel delivery of SME
O of stored of supplies risk storage rack if requesting
goods and to end user. and officer is
time renovation of available
consuming in building

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retrieving
supplies
S Retrieval of End User Unidentified user Failure to Conduct 2 4 8 tolerable Recommend SPO Identified
P unserviceable and details of drop the item scheduled risk to all personnel detailed
O Equipment equipment in the journal inventory department information of
entry voucher to delegate equipment
property
custodian.

PROBABILITY
Might occur Could occur Could occur in Is expected to Will occur on
once in ten occasionally many occur in most every occasion
(10) years (e.g. possibility of circumstances circumstances (e.g. >90%
(e.g. <5%) happening once a (e.g. probable to (e.g. More than chance)
in five (5) years happened every once a year /
between 5% and few years between 50%
10% chance) between 10% and and 90% chance)
50% chance)
IMPACT

Rare Unlikely Moderate Frequent Almost Certain

Catastrophic (5) Catastrophic (1) (2) (3) (4) (5) Risk Rating
(5) HIGH – Unacceptable risk
Management Failure 5 10 15 20 25
Major (4) Major 4 8 12 16 20
(4)
major material impact on firm/organization, key
business objectives not achieved

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Moderate (3) MED-HI – Immediate

Moderate attention
Major business effect noticeable impact on
(3)
3 6 9 12 15
firm/organization, some business objectives not
achieved
Minor (2) MEDIUM – tolerable risk
Minor
(2)
2 4 6 8 10
Some impact that is easily remedied
Negligible (1) LOW – acceptable risk
Negligible
(1)
1 2 3 4 5
Impact not visible

IFSU-QMS-QMR-F001
Rev. 00(Feb.04,2019)