RISK AND OPPORTUNITY REGISTER

RISK ASSESSMENT FORM : Approved by: Reference Number:

Conducted By:
SOL S. CODAMON
Date Conducted: FREDDIE B. CADAY, PhD
March 12, 2019 Vice-President for Administration
Next Review Date:

EVA MARIE CODAMON-DUGYON, PhD

University President
Risk Identification Risk Evaluation Additional Risk Control & Opportunities
P
r
I
Interest o Impleme Mo
m
Proces b Risk Targ
ed Possible p Additional ntation/ Opport nit
Ref s/Func Risk Existing Risk Controls a RN I P Ratin et
Parties Impact a Controls Person in unities ori
tion b g Date
c Charge ng
il
t
it
y
RE Control Records Natural or Loss of  Records are scanned 4 1 4 Additional Records With 2021
C of Personn Manmade Records regularly MEDIUM Back up using Officer multiple
Quality el Disasters  Monthly Back up of – external drive Budget back up,
Records Records through stored in Officer the risk of
tolerable
external hard drive separate total loss
risk
storage of records
Storage Server will be
Request for minimized
the
designation of
a separate
storage area
RE Control Records Records are not Disposal of  Filing Scheme System 3 2 6 Request for Budget Records 2021
C of Personn inventoried Records will  Schedule to inventory MEDIUM additional staff HR are
Quality el not commence Records – to assist in inventorie

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 RISK AND OPPORTUNITY REGISTER
Records without the  NAP General Circular tolerable regular d
inventory of No. 1-2, 2009 risk functions of the regularly
Records, and records Section
it builds up to have more
into time to
unnecessary inventory of
volume on the records
filing cabinets/
storage room
RE Receivi Internal Incomplete Delay or lack  Memorandum from the 3 1 3 Remind Clients Records Complete
C ng of Personn Documents of action on University President LOW – that incomplete Personnel document
Commu el communicatio  Communications are documents will s will be
acceptab
nication And n checked before being not be received
External received
le risk
accepted/
Clients processed
RE Releasi Internal Released to Delay in the  communication with no 3 1 3
C ng of Personn wrong recipient dissemination clear instructions verify LOW –
Commu el of the with the sender for acceptab
nication Communicatio clarification
n or loss of the le risk
communicatio
n
Internal Communication Delay in the  Urgent communications 3 1 3
Personn cannot be dissemination are relayed through LOW –
el delivered because of the email, call and text to acceptab
there are no Communicatio the recipient and the
authorized n hard copy will be later le risk
personnel in the sent to be received
receiving office to
receive it
Communication Delay in the  Communication are 3 1 3
for satellite dissemination received by authorized LOW –
campus are not of the visiting personnel from acceptab
sent readily due to Communicatio their respective campus
distance n  Urgent communications
le risk
are relayed through
email, call and text to
the recipient and the
hard copy will be later
sent to be received
Communications Lack of time  Information is relayed to 3 1

IFSU-QMS-QMR-F001
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 RISK AND OPPORTUNITY REGISTER
with Deadlines are for the the recipient through
Released on the Recipient of Text, call or email and
same day as the the the hard copy is routed
deadline communicatio as priority if within the
n to take campus
action
RE Mailing Internal Incomplete or Mailed  Address and contact 3 1 3
C Personn Incorrect address Document is number are provided by LOW –
el returned or the sender and verified acceptab
lost by Records Personnel
through call or search le risk
through the Internet
RE Authenti Internal Authentication of Legal/Audit  Require the original 3 1 3 Usage of Log
C cation of Personn unverified Action documents when LOW – Book to track all
Docume el Falsified authenticating External Documents
acceptab
nts Documents Documents and authenticated
Receipts le risk

RE Request Internal Unaccounted Requested  Require Written 3 1 3

C Informat Personn Release of Records and Request for Information LOW –
ion and el information and Information under Data Privacy Act acceptab
Records External records can be used of 2012 and in
Clients by others compliance to the IFSU le risk
without the FOI Manual
University’s  Use Request for
consent Document Slip for
Records not under Data
privacy Act and FOI
Manual
Releasi Internal Communications Inconsistency  Record in logsheet the 3 1 3
ng of Personn or Official Records of data and date when the LOW –
Commu el that are required records communication was acceptab
nication Internal to be pre dated/ received by the Records
Client post dated as Section and put a note le risk
requested in the remark column,
Stamp a copy
“Received” with the
proper date as file copy
and the rest will be
stamped with the date
requested by the
Releasing Party
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 RISK AND OPPORTUNITY REGISTER

PROBABILITY
Might occur Could occur Could occur in Is expected to Will occur on
once in ten occasionally many occur in most every occasion
(10) years (e.g. possibility of circumstances circumstances (e.g. >90%
(e.g. <5%) happening once a (e.g. probable to (e.g. More than chance)
in five (5) years happened every once a year /
between 5% and few years between 50%
10% chance) between 10% and and 90% chance)
50% chance)
Rare Unlikely Moderate Frequent Almost Certain
Catastrophic (5) Catastrophic (1) (2) (3) (4) (5) Risk Rating
(5) HIGH – Unacceptable risk
Management Failure 5 10 15 20 25
Major (4)
Major
major material impact on firm/organization, key (4)
4 8 12 16 20
business objectives not achieved
IMPACT

Moderate (3) MED-HI – Immediate

Moderate attention
Major business effect noticeable impact on
(3)
3 6 9 12 15
firm/organization, some business objectives not
achieved
Minor (2) MEDIUM – tolerable risk
Minor
(2)
2 4 6 8 10
Some impact that is easily remedied
Negligible (1) LOW – acceptable risk
Negligible
(1)
1 2 3 4 5
Impact not visible

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