Data Collection Timeline

Amber, Jose, Muath are all working together on their research project. Here are the roles of each group member:
Amber: Leader, Data Collection and Data Analysis
Jose: Data Collection and Data Analysis

Muath: Writer
The group decided to do a survey-based data collection on auto contouring.
Weekly conference calls with all group members are strongly encouraged. You may have the conference calls during clinical hours if
necessary. This is for data collection only (I.e., do not include anything related to the outline or writing of the paper).

Group
Week Task Result Status
Member
Start designing Survey questions- designed to answer
Amber Questions are started and ready for review Completed
research questions.
Generate survey inputting questions into Qualtrics Qualtrics account has been created and survey
1 Jose Completed
survey design tool questions entered in draft survey.
Review Survey Questions/Schedule weekly Scheduled weekly conference call, entered
Muath Completed
conference calls/aid in designing survey questions additional survey questions and reviewed.
Restructured our research questions, so had to
Amber Submit survey questions to instructors for review Completed
go back through our survey questions.
Continue to evaluate and update survey questions in
Finalized survey questions and inserted into
the design tool- check for key pointing addressed in
Jose Qualtrics. Reviewed key points in intro and Completed
2 intro or consent- refer to text or instructor.
outline.
Schedule conference call. Work on introduction Scheduled conference call. Awaiting response
Muath paragraph for survey using key points in the lecture. from professor to finalize and submit Completed
(see example in Outline Appendix A). introduction.
Resubmitted the Survey questions, Nishele
Review study design & aid in start of IRB.
3 Amber reviewed. Completed
https://www.uwlax.edu/globalassets/offices-

Complete study design in Qualtrics/ assist in IRB
Jose approval proposal
Schedule conference call. Review & Finalize IRB
Muath
(Institutional Review Board)
Submit to the University IRB review so we can
Amber distribute survey, share study design with instructors.
Schedule conference call. Finalize IRB
4 Jose
Abstract/Review Qualtrics Survey.
Schedule conference call. Aid in redesigning of survey
Muath questions. Edit/finalize abstract. Review/finalize IRB
for submission.
Determine pilot study population & distribute.
Amber
Determine pilot study population & distribute.
Jose
5
Schedule conference call. Revise survey questions to
submit. Email AAMD about survey distribution. Assist
Muath in population pilot study & distribute. Finalize to
submit.
Distribute Survey to pilot study beginning of week
and analyze data at end of week and finalize survey
6 Amber
for wide distribution- Send off link to survey to
instructors.
services/grants/irb-exempt_tool_preview.pdf -
Emailed Ashley about starting IRB
Uploaded the IRB document we need to get
approved by Nishele and Ashley to turn in next
week.
Updated survey to answer questions according
Completed
to research questions
Scheduled conference call. Reviewed and
Completed
Finalized IRB approval proposal.
Re-designing survey questions instructed per
Nisheles request, reached out to Group 1. Sent Completed
off review of IRB to instructors.
Conference calls scheduled throughout the
Completed
week. Reviewed Qualtrics/abstract/IRB
Scheduled conference call. Reviewed and
finalized IRB. Finalized abstract – awaiting Completed
proposal approval to finalize and submit.
Need to revise survey questions in order to
finalize the pilot study. Then finalize IRB Completed
hopefully this week to submit to UWL IRB.
Finalized survey in Qualtrics. Submitted for
Completed
review
Scheduled conference call. Emailed AAMD for
survey distribution. Revise survey question for Completed
submission. Revise and finalize IRB.
Emailed instructors on proceeding with
submitting IRB in order to distribute pilot
Completed
survey. Link submitted to instructors. Sent out
pilot survey
 Schedule call. Finalize Qualtrics link to send off to
AAMD. Distribute Survey to pilot study beginning of
week and analyze data at end of week and finalize
Jose
survey for wide distribution- Sendoff link to survey to
instructors.
Muath Review & edit final survey to analyze and distribute
Prepare data analysis for statistical consulting to turn
Amber
in
7 Jose Prepare data analysis for statistical consulting
Review, edit and finalize data analysis/Survey
introduction/Abstract Edits. Work on Proposal
Muath
“Methods” section. Send final draft of survey, set
date to distribute survey via AAMD.
Made corrections to survey and resubmitted
Completed
for review.
Finalized edits for survey distribution.
Continued email communication with AAMD to Completed
set survey distribution date.
Made changes in Qualtrics, submitted IRB per
instructors' approval, got approval on IRB to
continue research, reached out to statistical
In progress
consulting, sent out pilot survey. Waiting on
distribution to AAMD on July 28th then will
submit data to statistical consulting center.
Finalized edits for survey distribution. Once
survey is approved will send out for pilot In progress
survey.
Made edits to survey introduction as well as
the abstract. Finalized Proposal “Methods”
section. Sent final draft of Survey/Introduction
In Progress
to AAMD for review and distribution. Finalize
IRB pilot study. Set distribution date for survey
with AAMD – awaiting response of avialability.