Project Name

Project Lead
Project Team

Project Description

Project Goals & Scope

Project Timeline

Key Stakeholders and

Impact

Decision-making
Authority and Principles

Communication Plan

External Expertise

Project Tracking and

Method

Budget

Risk Assessment 

Milestones & Deliverables.
Project What needs to be completed
Phases during this phase and by what
date?
Resources Allocated.
Includes personnel hours and
funds.
Roles & Responsibilities.
Who is responsible for what
during this phase?
Project Rhythms. How often
does the team meet and what is
the communication plan during
this phase?

Phase 1

Phase 2

Phase 3
 Project Change Log
Date Significant Change Changed by Sign off (Project Lead)

Index

What opportunity or problem does the project address? What is the context and history? Help us to
Project Description understand how this project meets HOPE’s overall mission and goals.

What is the end result of this project? What is the minimum viable product (MVP)? Clarify who
Project Goals and Scope owns direction for each goal. Consider mentioning the activities and outputs for each goal.

When is the project starting and when do you plan to complete it? Are there sprint phases? Are
Project Timeline deadlines hard deadlines?

Key Stakeholders and Who does this project impact? Who is the key client or audience? How is their voice being heard
Impact in the process?

Who are the key decision makers at each level and for each phase of the project? How will
Decision-making decisions be made on the project? What are the decision-making principles? Keep in mind
Authority and Principles principles of authority for making decisions – how much can the project lead decide without
approval?

Communication Plan Who do we need to keep informed? How often? Who will communicate and in what format?

External Expertise Who do we need contributions from who is not on the project team?

Project Tracking and What tool will be used to track progress on this project? Wrike? Excel? WBS? Is there a specific
Method project management method that will be used?

Budget What is the total budget for this project? Where will the budget be tracked?

Risk Assessment What are the project constraints, assumptions, risks, and dependencies?