ENGLISH WORK

PURCHASES AND SUPPLIES

PRESENTED BY: GERALDINE VELASQUEZ VARGAS ID:470121

NRC: 9193

SUBMITTED A:

ALBA LUZ OCANA CORTES

UNIVERSITY CORPORATION GOD'S MINUTE

HEALTH AND SAFETY ADMINISTRATION AT WORK NEIVA
HUILA
2021
 FINAL EVALUATION PURCHASES AND SUPPLIES

1. What are the characteristics of the supply chain?

Answer

 The customer is the primary part of the supply chain.

 It encompasses several stages that include manufacturers, wholesalers,

distributors, retailers and customers.
 Each stage of the supply chain is connected through the flow of products, funds
and information.
 The design depends on the customer's needs as well as the functions performed by
the stages it encompasses.
2. What are the requirements of the invoice?

Answer

 To be expressly called Sales Invoice

 Surnames and names or company name and NIT of the seller or of the person
rendering the service.
 Surnames and names or company name and NIT of the purchaser of the goods or
services, together with the discrimination of the VAT paid. In our case, it must
always be issued in the name of the Universidad Pedagógica y Tecnológica de
Colombia, NIT. 891.800.330-1
 Bear a number that corresponds to a consecutive numbering system for sales
invoices.
 Date of issue.
 Specific or generic description of the items sold or services rendered.
 Total value of the transaction.
 The name or company name and NIT of the invoice printer.
 Indicate the sales tax withholding status.

3. What are the requirements of the purchase order?

Answer

 Printed name and address of the company placing the order

 Order number
 Place and date of issue of the order
 Name and address of supplier
  Terms of delivery and payment
 Quantity of items ordered
 -Description
 -Price per unit
 Shipping and related costs.
 Total cost of the order
 -Authorized signature

4. Define consulting contract

Answer

 Consulting contracts are those entered into by state entities for studies required
for the execution of investment projects, diagnostic, pre-feasibility or feasibility
studies of specific programs or projects, as well as technical coordination,
control and supervision consulting services

5. Define concession contratc

Answer

 Concession contracts are those entered into by state entities to grant a person
called concessionaire the total or partial provision, operation, organization or
management of a public service, or the total or partial construction, operation or
maintenance of a work or project.

6. Define work contract

Answer

 An employment contract is one in which a person is obliged to render personal

services under the subordination of his employer, following orders and
schedules.

7. Mention and explain the types of stores

Answer

 Winery: These are small businesses characterized by their proximity to

consumers. They are usually very common in residential areas. Their target
public is the neighborhood, their strong point is the link they create between the
business owner and his customers, in addition to avoiding transportation costs.
  Convenience stores: Establishment that offers a variety of products and in small
quantities, so that the consumer can resort to them when he/she has a need. They
are characterized by having long opening hours, longer than those of stores, up
to eighteen hours, and almost every day of the year
 Supermarket: It is an establishment with a wide variety of products, both food
and household cleaning products. They are usually an attractive option for
households to do their weekly shopping because of their variety of offerings and
some discount opportunities.
 Hypermarket: Similar to supermarkets, but larger and with a wider variety of
products.
 Discount stores: These establishments can offer lower prices than supermarkets
and hypermarkets. To do so, they seek to reduce their costs as much as possible.
 Online stores: This is the space on the Internet where consumers can buy
products. They usually offer simplified shopping, with online payment.
Supermarkets usually have this sales channel, which is expected to expand as e-
commerce becomes more widespread.
 Shopping malls: These group together a wide variety of stores of different
types. They occupy a large area of land and usually have a food court, with
catering options, and entertainment services such as cinemas.

8. Mention and explain the types of suppliesical

Answer

 Direct supply chain: it is formed by a company, a supplier and a customer

that participate in the different areas of the company, integrating products,
services, finances and information, that is, related to all levels of the chain.
 Traditional supply chain: among so many types of supply chains, this one is
mainly used by small companies or by companies that do not require a very
complex operation or a great control of their production, since decisions are
made independently by the people involved in the manufacturing process. This
type of supply chain can result in a lack of control over decisions, leading to
poorly functioning production processes.
 Shared supply chain: this is one of the types of supply chain where decisions
are shared, since the people involved in the manufacture of the product also
make their decisions individually, but they have a defined database where
information can be shared, allowing access to it for decisions made during the
process.
 Synchronized supply chain: in this chain, all stages of product manufacturing
are synchronized, i.e., it is tracked from the entry of raw materials to the arrival
 of the product at the warehouse as a finished product ready for shipment or
sale. It is worth mentioning that this type of chain must have a detailed
technological development and incorporate it into the information systems, to
allow the creation of a logistics network where anyone can access the changes
that have been incorporated by each person responsible for the manufacture of
a product.
 Complex supply chain: includes all the organizations involved in all the
interactions of products, services, finance and information from the last
supplier to the last customer. the organization of the different types of supply
chains is designed following a procedure as follows:

- Definition of the service to the final customer.

- Selection of the processes and organizations that make up the chai
- Evaluation and negotiation with partners.
- Organization of alliances with partners.
- Determination of the main parameters of the organization of the chain
integration.
- Determination of the location of inventories in the supply chain.
- Definition of indicators at the level of processes and organizations of the
chain to satisfy the parameters defined in the organization of the integration.
- Selection of management techniques to coordinate chain management.
- Design of the information and communications system to interconnect the
organizations and processes of the supply chain.
- Design of the organizational forms of collaboration between the members of
the supply chain.
- Elaboration of a joint implementation program.

9. What are the causes of contracting by abbreviated selection?

Answer

 A) The procurement or supply of goods and services with uniform technical

characteristics and common use by the entities, which correspond to those that
have the same technical specifications, regardless of their design or descriptive
characteristics, and share objectively defined patterns of performance and
quality. For the procurement of these goods and services, the entities shall,
whenever the regulations so indicate, make use of reverse auction procedures or
catalog purchasing instruments derived from the conclusion of price framework
agreements or stock exchange procurement procedures. of products. (Regarding
the underlined expression, see Ruling C-713 of 2009).
  b) Contracting for lesser amounts. It is understood as minor amount the values
listed below, determined based on the annual budgets of public entities
expressed in legal minimum monthly salaries. For entities with an annual budget
greater than or equal to 1,200,000 legal monthly minimum wages, the smallest
amount shall be up to 1,000 legal monthly minimum wages. Those with an
annual budget greater than or equal to 850,000 legal monthly minimum wages
and less than 1,200,000 legal monthly minimum wages, the lowest amount will
be up to 850 legal monthly minimum wages. Those with an annual budget
greater than or equal to 400,000 legal monthly minimum wages and less than
850,000 legal monthly minimum wages, the lowest amount will be up to 650
legal monthly minimum wages. Those with an annual budget of less than
120,000 legal monthly minimum wages, the lowest amount shall be up to 280
legal monthly minimum wages;

 c) Without prejudice to the provisions of Law 100 of 1993 and Law 1122 of
2007, the execution of contracts for the provision of health services. The
corresponding internal regulations shall establish the guarantees to be provided
by the contractors. The corresponding payments may be made through fiduciary
orders;

 d) Contracts whose public bidding has been declared void; in which case the
entity must initiate the abbreviated selection within four months after the initial
process has been declared void.

10. In which situations is direct contracting made?

Answer

 Manifest urgency.
 Contracting of loans.
 Inter-administrative contracts, provided that the obligations arising
therefrom are directly related to the purpose of the executing entity as set
forth in the law or its regulations.
 The contracting of goods and services in the Defense sector, which require
a reservation for their acquisition.
 Contracts for the development of scientific and technological activities.
 Trust contracts.
 When there is no plurality of bidders in the market.
 For the rendering of professional and management support services, or for
the execution of artistic works that can only be entrusted to certain
individuals.
  The lease or acquisition of real estate.
 The acquisition of goods and services of the National Intelligence
Directorate.

11. What are the requirements or content of a especificación?

Answer

 The main purpose of the System Requirements Specification (ERS) is to

serve as a means of communication between customers, users,
requirements engineers, and developers. The ERS must include both the
needs of customers and users (business needs, also known as user
requirements, customer requirements, user needs, etc.) and the
requirements that the software system to develop to meet those needs
must be met. (product requirements, also known as system requirements
or software requirements).
 The ERS must be a document agreed between all the parties and have a
contractual nature, so that any change that is desired to be made in it
once the first baseline has been agreed must be applied following the
Change Control Procedure established in the project.

12. What is the invitation to participate in a tender?

Answer

 It is an administrative procedure that allows agencies, decentralized

bodies, delegations and entities, at their discretion, to contract work or
services related to it, inviting at least three bidders to submit proposals,
these acts have basically the same