SUMMARY OF THE PUMP BUYING PROCESS

PROBLEM NEEDS PRODUCT

RECOGNITION RECOGNITION SPECIFICATION
STAGE STAGE STAGE

SUPPLIER PROPOSAL SUPPLIER

SELECTION SOLICITATION SPECIFICATION
STAGE STAGE STAGE

ORDER
PERFORMANCE
SPECIFICATION
REVIEW
STAGE

Participants in the Buying process and their roles-

PARTICIPANT ROLE IN THE BUYING PROCESS

MR. DAS, MINE MANAGER  Problem recognition and communication to mine

superintendent.
 Reporting the performance of new pump to
purchase manager.
MINE SUPRITENDENT  Approving placement of pump from his side.
 Appointment of technical committee for
suggestions on specifications of the pump.
 Seeking permission from the purchase manager
to procure the pump.
TECHNICAL COMMITTEE Providing unanimous recommendation of buying a 200
HP pump.

CHAIRMAN ( ENGINEERING Communication of decision to Mine superintendent and

MANAGER) enclosing pump specifications.

PURCHASE MANAGER  Putting advertisement about the pump to invite

 quotes from suppliers.
 Appointment of a 5-member committee for
supplier applications evaluation.
 Issuing transactional purchase order to the
supplier.
 Issuing orders to the Finance manager to release
payment for the pump.
5 MEMBER COMMITTEE-  Analyzing the 20 quotations received.
1. Deputy Mine  Evaluating the quotations techno commercially-
Shortlisting 3 suppliers among the 20 applications
Superintendent-CHARMAN
on the basis of their size/technical reputation.
2. Engineering Manager- (Technical Evaluation)
 Negotiating with the suppliers.
MEMBER
 Weighing all the aspects and coming up with a
3. Mine Member- MEMBER unanimous decision of giving the order to
4. Finance Manager- MEMBER Kirloskar pump on techno commercial order
 Recommending the supplier to the
5. Purchase Manager- superintendent.
SECRETARY