Step Flow chart Description Checker Form

Receiving,
Updateandtoreviewing
external
Archive distribute The documents originating from outside are
and registering
documents legal
catalog
external document
documents stamped on the document by relevant functional Related
Dispatch book
1 departments, write the arrival number, date of Functions
go, come.
arrival and submit to the Principal or his Department.
authorized person for application.

Principal/
No The principal or authorized person reviews and Authorized
Consider, decides to agree / disagree with the distribution, Person/
2
approval resolution of documents or summons of Related
relevant individuals. Functions
Finish Department.

Related Functions Department receive the text

General room/
from the School Board, duplicate (if necessary)
Related
or scan and email the required units to use
3 functional
under the signed direction (if necessary) and
units
save the original.

- The unit received the document to update the

external document list of the unit.
- The unit is responsible for controlling external
documents related to the operation of the unit, External
destroying expired documents. document
4 Related units.
- The functional departments periodically once catalog update
a semester (in a specific month) publicize the form
list of external documents (valid and expired) in
the work of the unit being in charge School
website.