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CONDITIONAL EXCEL ROW DELETING-DELETE ROWS BASED ON CRITERIA

DELETE ROWS BY CONDITION  ADD-IN.

Below are 6 methods that will delete rows from within a selection. If you know the range you can

replace "Selection" with your Range(). It is important to note that the least efficient methods involve

those that use LOOPS. This is because they only delete one row at a time! 

In some examples we turn off Calculation and Screenupdating. The reason we turn off calculation is in

case the range in which we are deleting rows contains lots of formulas, if it does Excel may need to

recalculate each time a row is deleted, slowing down the macro. The screenupdating being set to false

will also speed up our macro as Excel will not try to repaint the screen each time it changes.  

Subs: DeleteBlankRows1, DeleteBlankRows3 and both Worksheet_Change events are slightly different

as they first check to see if the ENTIRE row is blank. 

Sub DeleteBlankRows1()

'Deletes the entire row within the selection if the ENTIRE row contains no
data.

'We use Long in case they have over 32,767 rows selected.

Dim i As Long

'We turn off calculation and screenupdating to speed up the macro.

With Application

.Calculation = xlCalculationManual

.ScreenUpdating = False

'We work backwards because we are deleting rows.

For i = Selection.Rows.Count To 1 Step -1

If WorksheetFunction.CountA(Selection.Rows(i)) = 0 Then
 Selection.Rows(i).EntireRow.Delete

End If

Next i

.Calculation = xlCalculationAutomatic

.ScreenUpdating = True

End With

End Sub

Sub DeleteBlankRows2()

'Deletes the entire row within the selection if _

some of the cells WITHIN THE SELECTION contain no data.

On Error Resume Next

Selection.EntireRow.SpecialCells(xlBlanks).EntireRow.Delete

On Error GoTo 0

End Sub

Sub DeleteBlankRows3()

'Deletes the entire row within the selection if _

the ENTIRE row contains no data.

Dim Rw As Range

If WorksheetFunction.CountA(Selection) = 0 Then

MsgBox "No data found", vbOKOnly, "OzGrid.com"

Exit Sub

End If

With Application

.Calculation = xlCalculationManual

.ScreenUpdating = False
 Selection.SpecialCells(xlCellTypeBlanks).Select

For Each Rw In Selection.Rows

If WorksheetFunction.CountA(Selection.EntireRow) = 0 Then

Selection.EntireRow.Delete

End If

Next Rw

.Calculation = xlCalculationAutomatic

.ScreenUpdating = True

End With

End Sub

Sub MoveBlankRowsToBottom()

'Assumes the list has a heading

With Selection

.Sort Key1:=.Cells(2, 1), Order1:=xlAscending, _

Header:=xlYes, OrderCustom:=1, MatchCase:=False, _

Orientation:=xlTopToBottom

End With

End Sub

Sub DeleteRowsBasedOnCriteria()

'Assumes the list has a heading.

With ActiveSheet

If .AutoFilterMode = False Then .Cells(1, 1).AutoFilter

.Range("A1").AutoFilter Field:=1, Criteria1:="Delete"

.Range("A1").CurrentRegion.Offset(1, 0).SpecialCells _

(xlCellTypeVisible).EntireRow.Delete
 .AutoFilterMode = False

End With

End Sub

Sub DeleteRowsWithSpecifiedData()

'Looks in Column D and requires Column IV to be clean

Columns(4).EntireColumn.Insert

With Range("D1:D" & ActiveSheet.UsedRange.Rows.Count)

.FormulaR1C1 = "=IF(RC[1]="""","""",IF(RC[1]=""Not
Needed"",NA()))"

.Value = .Value

On Error Resume Next

.SpecialCells(xlCellTypeConstants,
xlErrors).EntireRow.Delete

End With

On Error GoTo 0

Columns(4).EntireColumn.Delete

End Sub

To use any or all of the above code:

Open Excel. 

Push Alt+F11 to open the VBE (Visual Basic Editor). 

Go to Insert>Module. 

Copy the code and paste it in the new module. 

Push Alt+Q to return to Excels normal view. 

Push Alt+F8 and then select the macro name and click Run. Or select Options and assign a shortcut

key.

Removing Blank Rows Automatically

The codes above will work fine for removing blank rows from a list that already has some, but as the

saying goes "Prevention is better than cure". The two examples below will remove blank rows as they

occur. Either code should be placed within the Worksheet module and will occur each time a cell

changes on the worksheet.

In both codes you will notice the Application.EnableEvents=False this is often needed within Event

codes like this, else the Event will be triggered again once the code executes which in turn will again

trigger the Event and so on.....

You will no doubt also notice the GoTo SelectionCode which occurs if the number of cells within the

selection exceeds one. The reason for this is an error would occur if the code reached the Target

keyword as Target refers to a single cell.

The second example uses the Sort method rather than the EntireRow.Delete and is the preferred

method to use if possible. What happens is, any blank rows are placed at the bottom of the range

should the entire row be blank.

The use of the keyword Me is a good habit to get into when working within Worksheet and Workbook

modules. This was shown to me by my internet friend from Belgium, Geert Dumortier.

Private Sub Worksheet_Change(ByVal Target As Range)

'Deletes blank rows as they occur.

'Prevent endless loops

Application.EnableEvents = False

'They have more than one cell selected

If Target.Cells.Count > 1 Then GoTo SelectionCode

If WorksheetFunction.CountA(Target.EntireRow) = 0 Then

Target.EntireRow.Delete

End If

Application.EnableEvents = True
 'Our code will only enter here if the selection is more than one cell.

Exit Sub

SelectionCode:

If WorksheetFunction.CountA(Selection.EntireRow) = 0 Then

Selection.EntireRow.Delete

End If

Application.EnableEvents = True

End Sub

Private Sub Worksheet_Change(ByVal Target As Excel.Range)

'Sorts blank rows to the bottom as they occur

'Prevents endless loops

Application.EnableEvents = False

'They have more than one cell selected

If Target.Cells.Count > 1 Then GoTo SelectionCode

If WorksheetFunction.CountA(Target.EntireRow) <> 0 Then

Me.UsedRange.Sort Key1:=[A2],
Order1:=xlAscending, _

Header:=xlYes, OrderCustom:=1,
MatchCase:=False, _

Orientation:=xlTopToBottom

End If

Application.EnableEvents = True

Exit Sub 'Our code will only enter here if the selection is _

more than one cell.

SelectionCode:

If WorksheetFunction.CountA(Selection.EntireRow) = 0 Then

Me.UsedRange.Sort Key1:=[A2], Order1:=xlAscending, _

Header:=xlYes, OrderCustom:=1, MatchCase:=False, _

Orientation:=xlTopToBottom

End If

Application.EnableEvents = True

End Sub