Project Planning

Instructor:
Mesfin Yemer (Ass’t Professor)
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Email: mesfinyemer34@gmail.com

8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.

Introduction
• Generic project life cycle includes:
1)Project initiation(concept development)
2)Project planning
3)Project Implementation(Execution) phase
4)Project closure

• As you see in the above statement

project planning is a second phase
of project life cycles.
8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.
Defined…
A series of steps of PM tasks areas……
It show what you want to do and
It show how you are going to do it:
Help to select to best model to execution & evaluation.
o It never start and end in an office…

8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.

 Project
Planning

o It identify project
activities…
o Feasibilities 1) Detail Activity &
2) Activities Measurement indicators
analyses of 3) Time Frame estimate of activities
resource: 4) Assign Responsibilities
(risk & Constraint) 5) Budget
6) Quality
7) Risk and means to mitigates
8) & other activities etc
8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.
 Project o It helps to identify required activities…
Planning o Involves in feasibilities analyses of
resource:

Feasibility analyses

1) Time Frame: WBS-

2) Budget:-Services and Equipment
3) PM skill areas…
4) Different risk and constraint-etc

8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.

 Project Planning
• Used to show project description which
includes three main pieces of
information:

Goals and Methods or A timeline

objectives; Activities; chart;

If you Fail to Plan . . .Generally….

8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia. and You Plan to Fail!
 Project:-Goals and Objectives
• Goals are broad statements with a long-term,
ideal outcome in mind.
o For each goal, you might develop numerous,
corresponding objectives.
oApproach:- SMART

• Example:
10% increase in the number of Grades 5-6
primary students continuing on to high
school within 3 years.

8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.

 Goal is:-10% increase in the number of Grades 5-6
primary students continuing on to high school within 3
years

Methods or activities Methods or activities

• Break down each objective into a series of 1) Run five reading summer camps, each with
activities needed to achieve it.
100 Grades 5- 6 students who have low
• The methods section describes in detail
reading proficiency.
how you propose to carry out your goals
and objectives over the course of a project.

• The full and complete description of the

project is critical to the interest of funders.

• When deciding on which project to fund,

the funder wants to see whether the project
is thought through and workable. 2) Distribute 500 “Reading at Home” kits to
parents of children attending summary camps.
8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.
 Timeline Chart
(Work Based Schedule)
• Breaks large project into manageable units/ into a series of
task/SMART/
• A work plan and Define,
o Activities: duration, resource, analyze, and set timeline
• Sequence-Dependencies:- Mandatory, Discretional, or
external….
• Duration: use past experience, use expert, etc
Starting- Closing duration
Responsibilities: assigning each task to a person
• Required Resource:-Analyze-Construct-Project Network
etc…
• Common Tool:-
o Gantt chart
o PERT
o CRITICAL PATH
Project management Tool
8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.
8/24/2021 Prepared by Ass.professor mesfin yemer@DDU, Dire,Ethiopia.