Aspen Reference

Guide: Attendance
Designee Training
April 2019

1200 First Street, NE | Washington, DC 20002 | T 202.442.9281 Opt. 1 | dcps.aspen@dc.gov | aspen.dcps.dc.gov

 Aspen Reference Guide - Attendance Designee Training
Navigate: Staff View>> Select Teacher >> Attendance Top Tab

Updating Attendance from Staff View

1. Select Staff view

2. Select teacher and click OK

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 Aspen Reference Guide - Attendance Designee Training

3. Click on the Attendance Top Tab

4. Click on the Class Side Tab
5. Select the needed Course

6. Confirm the Attendance for: date is correct

7. Click A to mark a student Absent or T to mark a student Tardy
8. Click the Post attendance button to submit/finalize the attendance entries

9. After attendance is posted a Time Stamp is created and the entries can be edited [edit]

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 Aspen Reference Guide - Attendance Designee Training
Navigate to: School View>> Attendance Top Tab >> Class Office Side Tab

Updating Attendance Data after Posting (Same Day)

1. Use Search On Name to locate the student record to modify

NOTE:
Same day attendance can ONLY be modified from Class Office Side Tab AFTER attendance is POSTED.

2. Click into the appropriate attendance link to modify (A, T, A-E, T-E, etc.)

3. Update the Attendance record

4. Click the Magnifying Glass to add a reason for an Excused Absence or Excused Tardy
5. Click Save to update the record

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 Aspen Reference Guide - Attendance Designee Training
Aspen Reference Guide - Attendance Designee Training
Navigate to: School View>> Attendance Top Tab >> Class History Side Tab

Updating Historical Attendance Data

1. Use Search field to locate student record to modify
2. Click student’s name to update Attendance Record

3. Enter edits
4. Click the Magnifying Glass to a reason for an excused Absence or Tardy
5. Select the excuse reason (if applicable)
6. Click Save when modifications are complete

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 Aspen Reference Guide - Attendance Designee Training

NOTE:
There are helpful filters that allow you to quickly find and identify student records

Attendance Activity: All attendance for the current date

Attendance Discrepancy: Difference between Daily attendance and Period attendance
Recent Attendance: Attendance for the last 90 days
Absence Date=? : Attendance for a certain date
A/T/E in Date Range? : Search for absent, tardy, and

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 Aspen Reference Guide - Attendance Designee Training

ASPEN Contact Information

Help Desk Telephone: 442-9281 (Option 1)
Email: dcps.aspen@dc.gov
Hours of Operation: Monday - Friday 8am - 5pm
Last Updated: April 2019

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