EVER UNISON GARMENTS LESOTHO (PTY) LTD

NEW WIDE GARMENT CO.LTD

PLOT 23134-045/046 LILIJANEG HA NYENYE, LERIBE DISTRICT MAPUTSOE, LESOTHO
TEL: 266-22-431536/537/888 FAX: 266-22-431538
P.O.BOX 1715 MAPUTSOE 350 LESOTHO

Production Department-Warehouse
Main Warehouse Trims; Accessories & Fabric -Work Instruction
A. Trims Receiving and Confirming Procedures
1. When container/ air fright arrived loaded with trims first step is to off load.
2. After offloading the goods are arranged item wise in preparation to check
whether the figure of trims contained in the packing list on invoice are
matching.
3. Then check the carton numbers against the one mentioned on the packing list
in order to be sure that all the cartons & packages are in house.
4. After checking via carton we start handed person to open and check each and
every package to confirm the goods quantities. Most item quantities are
confirmed with counting machine and others we count physically
5. After that they are arranged according to style wise on the racks for easy
identification.
6. Each rack we mention location system, so goods after being put on the racks
we indicate location on the packing list.
7. After finishing the arranging of goods, packing list should cross with Taiwan
material list and should be sign relevant supervisor and need to hand over to
Clark for updating the receiving report and Clark should make style wise
receiving report, stock report and container check reports.
8. Same time need to make for each and every invoice GRN and that note should
be handed over to PPC department
9. These all procedures we have to finish within two weeks. If there is any
problem we should inform Taiwan within this period.

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B. Trims 10% Inspection Procedure
1. Once goods are received we have to get the packing list to check the quantities
of goods, style numbers and SF numbers.
2. Then need to get the QA file which has approved sample of all the accessories
from the PPC department.
3. Each factory we have 1 QC, so according to the production plan we know style
running in the factory then relevant QC need to start checking 10% according to
receiving quantities box by box size by size randomly be sure that all the
cartons and packages are in house.
4. Then make a report for all the accessories inspected and should be signed by
relevant QC then take to warehouse manager and QA manager to approve.
5. QC team also make style wise trim card for each production department for
their right guidance.
6. In case of any rejection QC should update also PPC department through
warehouse manager and QC must keep the rejected items in the rejected items
without knowing QC team.

C. Trims Issuing Procedures

1. According to the production plan each factory sub store in charge made the
requisition note for each style and SF wise then taken to PPC department for
approval.
2. After approved by relevant PPC account holder the material request ion note
book is handed to the trims in charge in charge should be note it received date
and time.
3. According to the requisition goods are sorted and taken from racks s and
arranged on the pallets for easy transportation.
4. After that sub store in charge come to the main warehouse to confirm the goods
which was arranged by the requisition and they should clarify everything before
delivering to the sub store.
5. Then they should sign the requisition note book and one copy remains the main
warehouse for updating issuing from stock report.
6. After updating the issuing from the stock report balance quantity automatically
appeared as left over goods.

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Fabric Issuing
 After fabric incoming, main warehouse should offer total received Quantity on SF
Wise, then cutting makes Fabric Consumption Confirmation Sheet to be present on SF
Wise- should be days before cutting.
 For marker testing & fabric relaxation, main warehouse will issue fabric without PPC
requisition for the above. If order quantity more than 20,000pcs, 5% and less than
20,000pcs- 15% any adjustment will follow after PPC confirm YY (Marker
Consumption).
 Fabric material request form will be issued by PPC to warehouse 3 days before cutting
plan.
 As per daily cutting request, warehouse need to prepare fabric into pallet without any
delay. It should be lot by lot and prepare packing list as per daily request & stick it on
the palette.
 Warehouse manager or supervisor along with Factory fabric receiving clerk, they need
to double check the lot against packing list and only on acceptance of Quantity they
will deliver to warehouse. If any shortage, it must be pointed out same time before
loading fabric to the truck. Truck must be accompanied by the cutting stuff.
 In warehouse need to load fabric to truck factory wise. All delivery must load and
deliver separately.
 Once main warehouse received PPC final consumption they have to follow only that
consumption and on a daily routing they have to monitor the fabric stock level.
 During daily cutting process, cutting manager need to inform. If they have any
shortage in rolls of fabric defect and incorrect GSM & need to advise PPC in the same
day through warehouse head. Then PPC needs to inform it to Taipei PPC also.
 Warehouse manager need to coordinate with factory cutting manager about daily
fabric delivery schedule.
 In case warehouse received any fabric rolls without tag, they cannot deliver to cutting
section. They need to weight confirm GSM/ color & hand feel with approved fabric
swatch with PPC & Factory Manager before delivering fabrics.
 In case cutting received any roll without tag they cannot cut that roll. They need to
check with Factory Manager / Warehouse Manager & PPC.
 In case of any fabric shortage and need to move from other SF to complete the running
SF, before moving next SF fabric, main warehouse need to get approval from PPC &
Factory Manager. Then also PPC needs to inform it to Taipei PPC.
 After completed order, main warehouse need to provide PPC, fabric reconciliation
report without one week.

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Version Number 1.0 Document Type Policy
Version Date 06th January-2020 Document ID Number PRD-Work-Instruct-002
Version Expiry 05th January-2022 Document Classification Public
Next Update 05th January-2022 Department Concern Production

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Version Status Live Document Version Status Live Document

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