PMPeople PMO 1W

PMPeople stands for “people
collaborating on project
management”. It is a freemium
project portfolio management
product.
Organizations in the Project

Economy can easily go digital with
PMPeople. Get your projects
professionally managed by
people collaborating using different
roles.
Get all your projects on the cloud

with PMPeople!
People collaborating on Project Management
WORKSHOP: SETTING THE PMO UP IN 1 WEEK
Article: https://community.pmpeople.org/setting-the-pmo-up-in-1-week
PMPeople© 2021 1
Introduction to PMPeople tool
SETTING THE PMO UP IN 1 WEEK
PMPeople© 2021 2
Get all your projects on the cloud with PMPeople
Gmail to manage all emails
Dropbox to manage all files
YouTube to manage all videos
Evernote to manage all notes
WordPress to manage all blogs
Zoom to manage all webinars
Slack to manage all messages
Asana to manage all tasks
PMPeople to manage all projects

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 3
PMPeople is a PPM software (PPM=Project Portfolio Management)
to standardize management of Projects, Programs and Portfolios

to organize Projects, Programs and Portfolios
Project: A project is a temporary endeavor undertaken to

create a unique product, service, or result.
Program: A program is defined as a group of related

projects managed in a coordinated way to obtain benefits
and control not available from managing them individually.
Portfolio: A portfolio refers to a collection of projects or

programs and other work that are grouped together to
facilitate effective management of that work to meet
strategic business objectives. The projects or programs
of the portfolio may not necessarily be interdependent or
directly related.

People using different roles to manage projects professionally

Project Stakeholders are

the people who may affect, be
affected by, or perceive
themselves to be affected by
decisions, activities, or
outcomes of projects.

Stakeholders are on the

demand side because they
need to monitor project
performance to make sure it
will meet their expectations.

Project Requesters are the

people who ask for new
projects inside the performing
organization. They work to get
projects approved, follow
progress, and collaborate to
get it done.

Requesters are on the

performance to make sure it
will meet the business goals.

Project Sponsors are the

people who provide resources
and support for the project and
are accountable for enabling
success.

Sponsors are on the

performance to guide strategic
decisions.

Functional Managers are

the people with management
authority over a Business Unit
(BU). Any project belongs to
one BU—if several BUs
collaborate on the same
project, one of them should be
leading.

Functional Managers are

on the demand side because
they need to monitor project
financial performance, mainly.

People inside the Project

Management Office (PMO)
are the people who
standardizes the project-
related governance processes
and facilitates the sharing of
resources, methodologies,
tools, and techniques.

PMO people are on the

need to initiate projects and
then monitor project
performance. PMO role can
see all projects and resources
inside the organization. PMO
has access to all features
available for PM on each
project, but also some other
specific features.

Supportive PMO (PMOS) are

the people who provide a
consultative role and assist
project managers on their day-
to-day activity, especially
those related to tracking and
reporting.

PMOS are on the demand

side because, for the
purposes or the PPM tool,
they can do the same
functions as the PMO role, but
only for the projects they
assist.

Portfolio Managers are the

people assigned by the
performing organization to
establish, balance, monitor,
and control portfolio
components in order to
achieve strategic business
objectives. A portfolio refers
to a collection of projects,
programs and other work that
are grouped together—usually
to deliver a solution—to
facilitate effective
management of that work to
meet strategic business
objectives.

Portfolio Managers are on

the supply side because they
are accountable for strategic
plan execution and strategic
goals achievement.

Program Managers are the

people authorized by the
lead the team or teams
responsible for achieving
program objectives. A
program is defined as a
group of related projects—
usually to improve a product—
managed in a coordinated
way to obtain benefits and
control not available from
managing them individually.

Program Managers are on

are accountable for benefit
delivery throughout the whole
lifecycle of the program or
product.

Resource Managers are

the people with management
authority over a Resource
Pool. They are responsible to
manage Team Members
inside the pool.

Resource Managers are on

the supply side carrying out
functions like hiring,
professional development,
training, incentive policies,
leave management,
absences, etc.

Project managers are the

people assigned by the
lead the team that is
responsible for achieving the
project objectives. A project is
a temporary endeavor
undertaken to create a unique
product, service, or result.
Projects can be managed
individually or grouped by
programs or portfolios. Any
project belongs to one
Business Unit—if several
BUs collaborate on the same
project, one of them should be
leading.

Project managers are on

are accountable for the project
conclusion achieving the
project management goals of
schedule, cost, funding,
scope, quality, expectations
met, value delivered, etc.

Team Members are the

people who support the
project manager in performing
the work of the project to
achieve its objectives.

Team Members are on the

supply side because they do
the actual work in projects.

Project Economy Organizations get digital transformation with PMPeople
https://youtu.be/8YgsfRQxByc

PMPeople is the tool for the Project Economy
https://pmpeople.org 11 Roles Web Mobile app
Web

PMPeople is integrated with other products
FREEMIUM TOOLBOX:
PROJECT GOVERNANCE Microsoft Power BI
PROJECT MANAGEMENT Microsoft Project
WORK MGT.
https://community.pmpeople.org/pm-toolbox-for-the-project-economy
PMPeople is PM centric
Download document: https://bit.ly/3l43jF7

PMPeople is always free for people playing roles SH, SP, TM, RM
https://bit.ly/31iAwFa https://bit.ly/31gTD21 https://bit.ly/32bxbGP https://bit.ly/2Ymx7mG

In PMPeople, only managers have to pay (20€/user/month or 200€/user/year)

Professional Project Management
PMPeople© 2021 34
PMPeople get projects managed at the Work Package level
Scope Decomposition: Project > Work Packages

PMPeople enhances Project Status Reports (to finish on time)
Status Date = JAN-7
AS=JAN-6
S=JAN-4 PROJECT (WP0) F=JAN-15 S=JAN-6 PROJECT (%Complete 25%) F=15
BLS=JAN-4 BLF=JAN-15 BLS=JAN-4 BLF=15
S: Start AS: Actual Start AS=6

F: Finish AF: Actual Finish
S=JAN-4 WP1 F=JAN-8 S=6 WP1 F=12
BLS: Baseline Start
BLS=JAN-4 BLF=JAN-8 BLF: Baseline Finish BLS=4 BLF=8
S=JAN-11 WP2 F=JAN-15 S=13 WP2 F=15
BLS=JAN-11 BLF=JAN-15 BLS=11 BLF=15
AS=3 AS=6 AF=14

S=6 PROJECT (%Complete 63%) F=15 S=6 PROJECT (%Complete 100%) F=14
BLS=4 BLF=15 BLS=4 BLF=15
AS=6 AF=11 AS=6 AF=11

S=6 WP1 F=11 S=6 WP1 F=11
BLS=4 BLF=8 AS=12 BLS=4 BLF=8 AS=12 AF=14
S=12 WP2 F=15 S=12 WP2 F=14
BLS=11 BLF=15 BLS=11 BLF=15
Status Date = JAN-12 Status Date = JAN-14

PMPeople helps people Control Schedule Baseline at the Work Package level

PMPeople helps people Control Schedule Baseline at the Project level

PMPeople enhances Project Status Reports (to finish on budget)
29000
JAN-08 JAN-12 24200
JAN-19
7571 JAN-15
15857
JAN-04 PROJECT (WP0) JAN-19
cost
6857 Cost Baseline
4571 8000
Actual Cost
JAN-04 WP1 JAN-13
Planned Value
9000 Earned Value
3000
07 WP2 12 Actual Time time

12000
7200
12 WP3 JAN-19

PMPeople helps people Control Cost Baseline at the Work Package level

PMPeople helps people Control Cost Baseline at the Work Package level

PMPeople helps people Control Cost Baseline at the Project level

PMPeople connects Requests to Projects
so that business people and project people can collaborate
ideas,
initiatives,
Demand: Supply:
investments,
requests, Business Project/Operations
proposals, language language
commercial bid,
sales,
etc.

PMPeople implements Project Procurement Management
Inter-Project Management
(a.k.a. project procurement)

PMPeople saves people’s time reporting hours and expenses
TM submits timesheet, PM approves / rejects TM submits easily via Web or mobile
Managers can control capacity

Case Study
PMPeople© 2021 46
ACME Inc. (People)
Resource Pool 1
Resource Pool 2
Resource Pool 3 Pool 4
Resource Pool 5 PMO

ACME Inc. (People)

ACME Inc. (logos, description, owner)

ACME Inc. (Projects)

PMO setup
PMPeople© 2021 51
Executing the PMO activation Project
Monday Tuesday Wednesday Thursday Friday

1. Org. settings
2. Load people
3. Load projects

1. Mobile Access / 2. Web Access



1. Org. settings 4. Plan (pilot)
2. Load people
3. Load projects

14. PM can upload project planning from Scheduling Tool (e.g., Microsoft Project)

15. Functional Manager can review project benefits

16. Sponsor can change Project Charter in web and mobile



1. Org. settings 4. Plan (pilot) 5. Team (pilot)
2. Load people
3. Load projects

23. Team Members can submit hours and expenses

27. PM can manage Capacity



1. Org. settings 4. Plan (pilot) 5. Team (pilot) 6. Control (pilot)
2. Load people
3. Load projects

38. Stakeholders can review project health checks and status reports



1. Org. settings 4. Plan (pilot) 5. Team (pilot) 6. Control (pilot) 7. Control (all)
2. Load people 8. What’s next?
3. Load projects

Basis for Roadmap (1/2)

Basis for Roadmap (2/2)


PMPeople PMO 1W

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PMPeople stands for “people

Organizations in the Project

Get all your projects on the cloud

People collaborating on Project Management

WORKSHOP: SETTING THE PMO UP IN 1 WEEK

SETTING THE PMO UP IN 1 WEEK

Gmail to manage all emails

Dropbox to manage all files

YouTube to manage all videos

Evernote to manage all notes

WordPress to manage all blogs

Zoom to manage all webinars

Slack to manage all messages

Asana to manage all tasks

PMPeople to manage all projects

to standardize management of Projects, Programs and Portfolios

Project: A project is a temporary endeavor undertaken to

Program: A program is defined as a group of related

Portfolio: A portfolio refers to a collection of projects or

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 4

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 5

Project Stakeholders are

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 6

Stakeholders are on the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 7

Project Requesters are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 8

Requesters are on the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 9

Project Sponsors are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 10

Sponsors are on the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 11

Functional Managers are

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 12

Functional Managers are

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 13

People inside the Project

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 14

PMO people are on the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 15

Supportive PMO (PMOS) are

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 16

PMOS are on the demand

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 17

Portfolio Managers are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 18

Portfolio Managers are on

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 19

Program Managers are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 20

Program Managers are on

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 21

Resource Managers are

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 22

Resource Managers are on

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 23

Project managers are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 24

Project managers are on

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 25

Team Members are the

PMPeople© 2021 PMPeople means People Collaborating on Project Management | 26