Professional Documents
Culture Documents
Interviews can be divided into many types but generally they are categorized based on below criteria
Structure Content Mode Purpose
How structured an What is being asked in the How the Interview is Why to Interview?
Interview is? Interview? Conducted?
Our focus would be on Selection as we are studying “Recruitment, Placement, and Talent Management”.
PRINCIPLES OF INTERVIEWING
The primary objective of interview is to determine the suitability of applicant for the job. Successful interviews follow
established principles in matching a person and her/his qualifications to the job requirements. Below are the 12
Principles of Interviewing as proposed by Bingham and Moore
Principle # 1. Expert, Skilled, Experienced and Trained Interviewers:
The interviewers must possess the ability and skills required for interviewing the candidates. They should be
expert, skilled, experienced and trained for interview. They should be well-versed in Behavioral Science, which
helps them to Judge the different personality traits of the candidates. They have to get them prepared for
interviewing by making a list of questions based upon the job specifications.
Principle # 2. Provide Privacy and Ample Time:
Full privacy should be provided for conducting the employment interview. There should be no disturbances,
obstacles, phone calls, noise, visitors. Specific and healthy atmosphere should be deliberately created for
interview purpose. Ample time should also be given for interview to the candidate during the interview.
Principle # 3. Proper Reception of the Interviewees:
All the interviewees should be warmly welcomed and be treated nicely. A warm reception of the interviewees
helps to create a favourable impression in the mind of the candidate appearing for the interview.
Principle # 4. Comfort and Ease:
These help the interviewee feel at-ease and willing to give you the facts about him. The interviewers must be
straight forward and frank rather than clever.
Principle # 5. Skillful and Tactful Questions:
The interviewers should ask the questions in a simple language, understandable to the applicant. Never argue or
interrupt or change the subject abruptly. They should not ask leading (which gives clues or hints to the answer) or
tricky questions, because one of the objectives of interview is to seek more and accurate information about the
candidate. The interviewers must respect the interest of the candidate. Direct and personal questions should be
asked tactfully. The interviewer should try to get the relevant information and also answer candidate’s questions
also.
Principle # 6. Do not “Oversell” the Job Opportunities:
This means indirect disclosure that the organization is in need of the services of the candidate Even if the
candidate is the right person for the job, the organization should not beg to him. On the other hand the interviewer
should use his skill to impress the candidate in such a way that he himself accepts the job. The feeling that the
candidate is obliging the organization by accepting the job should never be created in the mind of candidate.
Principle # 7. Be Courteous Towards the Candidate:
The interviewers should adopt a courteous approach towards the candidate and let him feel at home, so that
she/he can say everything about her/ himself with an open and free mind.
Principle # 8. Encourage the Candidate to Talk:
Give full opportunity to the candidate to talk more and there should not be much talking by the interviewers. The
interviewer must avoid the temptation of too much talking and should give ample opportunity and encouragement
to the candidate to talk more and in details about himself. The best interview is usually one in which the
interviewers talk the least.
Principle # 9. Attentive and Patient Listening:
The interviewer must listen attentively and patiently to the interviewee during the interview. He should not divert
his mind elsewhere during the interview, though the candidate may or may not be to their satisfaction. The
interviewer should not impose upon the candidate, his own opinion, viewpoints and beliefs. The information from
the applicant can be elicited only when the interviewer give him a patient, prolonged and skillful hearing.
Principle # 10. Objectivity in Decision Making:
The interviewer should understand the interviewee’s point of view and has to keep himself away from the bias,
prejudice, personal judgment and whims. He must rely on the principle of objectivity rather than subjectivity.
There should be a scientific process and methodology of testing and interviewing the candidates.
Principle # 11. Closing the Interview:
The interview should be concluded at the point of time when the interviewer becomes sure collecting adequate
information about the candidate and that he has judged the personality traits as required. At this point the
interviewer should stop the interview extending his thanks to the candidate for the interest he exhibited towards
the organization.
Principle # 12. Rational Selection:
After the interview is over, the chairman and members of the interview committee have to arrive at a specific
decision with regard to the final selection of the candidates for the jobs to be filled-in. The interview board should
be very rational in this. Their decision should base on the performance of the candidates and the information the
board has collected during the course of interview.
Such decision should be conveyed to the concerned candidates in a clear-cut and simple language along with the
terms of employment by timely sending them the appointment letters. Every interview should be result oriented.
The interview programme should be scientifically implemented for this which ultimately helps in the final selection
of the most suitable, competent and right employees for the jobs in the organization.
Not Clarifying What the Job Requires: Interviewers who don’t have an accurate picture of what the job entails and
what sort of candidate is best for it usually make their decisions based on incorrect impressions or stereotypes of
what a good applicant is. Then they erroneously match interviewees with their incorrect stereotypes. You should
clarify what sorts of traits you’re looking for and why, before starting the interview
Candidate-Order (Contrast) Error and Pressure to Hire: An error of judgment on the part of the interviewer due to
interviewing one or more very good or very bad candidates just before the interview in question.
Means that the order in which you see applicants affects how you rate them. In one study, managers had to
evaluate a sample candidate who was “just average” after first evaluating several “unfavorable” candidates. They
scored the average candidate more favorably than they might otherwise because, in contrast to the unfavorable
candidates, the average one looked better than he actually was. Pressure to hire accentuates this problem.
Researchers told one group of managers to assume they were behind in their recruiting quota. They told a
second group they were ahead. Those “behind” managers rated the same recruits more highly.
Nonverbal Behavior and Impression Management: The applicant’s nonverbal behavior (smiling, avoiding your
gaze, and so on) can affect his or her rating. Nonverbal behaviors are probably so important because
interviewers infer your personality from how you behave in the interview.
Impression Management: Clever candidates capitalize on that fact. Some display similarities in beliefs with the
Interviewer although it may not be true (Ingratiation) or some try to create the impression of competence
through promotion (Self-promotion).
Effect of Personal Characteristics (Attractiveness, Gender, Race): Unfortunately, physical attributes also distort
assessments. People usually ascribe more favorable traits and more successful life outcomes to attractive
people. In one study, the white members of a racially balanced interview panel rated white candidates higher,
while the black interviewers rated black candidates higher.
Diversity Counts (Applicant Disability and the Employment Interview): In general, candidates evidencing various
attributes and disabilities (such as child-care demands, HIV-positive status, or being wheelchair-bound) have less
chance of obtaining a positive decision, even when they perform well in a structured interview. What the disabled
people prefer is a discussion that lets the employer address his or her concerns and reach a knowledgeable
conclusion.
Interviewer Behavior: The list of ways in which interviewers themselves wreck interviews is boundless. Some
examples are:
Some interviewers talk so much that applicants can’t answer questions
Some interviewers inadvertently telegraph the expected answers
Some interviewers play interrogator, gleefully pouncing on inconsistencies
Some interviewers play amateur psychologist, probing for hidden meanings in applicant’s answers
HOW TO DESIGN AND CONDUCT AN EFFECTIVE INTERVIEW
Designing a Structured Situational Interview
Step 01: Analyze the job. Write a job description with a list of job duties; required knowledge, skills, and abilities;
and other worker qualifications.
Step 02: Rate the job’s main duties. Rate each job duty, say from 1 to 5, based on how important it is to doing the
job.
Step 03: Create interview questions. Create situational, behavioral, and job knowledge interview questions for each
of the job’s duties, with more questions for the important duties. The people who create the questions usually write
them as critical incidents. For example, to probe for conscientiousness, the interviewer might ask this situational
question: Your spouse and two teenage children are sick in bed with colds. There are no relatives or friends
available to look in on them. Your shift starts in 3 hours. What would you do?
Step 04: Create benchmark answers. Next, for each question, develop ideal (benchmark) answers for good (a 5
rating), marginal (a 3 rating), and poor (a 1 rating) answers.
Step 05: Appoint the interview panel and conduct interviews. Employers generally conduct structured situational
interviews using a panel, rather than one-on-one. The panel usually consists of three to six members, preferably
the same ones who wrote the questions and answers. It may also include the job’s supervisor and/or incumbent,
and a human resources representative. The same panel interviews all candidates for the job.
In rejecting a candidate, one perennial question is, should you provide an explanation or not? In one study,
rejected candidates who received an explanation felt that the rejection process was fairer. Unfortunately, doing so
may not be practical. Most employers say little, to avoid pushback and legal problems. Talk About it (Discussion) :
Write a one-paragraph (single-spaced) memo to the people who do your company’s recruiting on the topic, “The
five most important things an interviewer can do to have a useful selection interview.”
AN EXTRA EDGE There are six things to do to get an extra interview, but it’s unlikely. Bad first impressions are
Before the interview, learn all you can about the considerations:
employer, the job, and the people doing the recruiting. • Appropriate clothing
employer’s field. Try to unearth the employer’s • The appearance of controlled energy
problems. Be ready to explain why you think you would • Pertinent humor and readiness to smile
be able to solve such problems, citing some of your • A genuine interest in the employer’s operation and
specific accomplishments to make your case. alert attention when the interviewer speaks
Spend as little time as possible briefly answering your • An understanding of the employer’s needs and a
In its hiring process, Google starts with strong candidates. For example, its internal recruiting group proactively identifies
candidates, rather than using job boards to attract unscreened résumés.
The main elements in Google’s selection process include work samples, testing, and interviewing. Virtually all of Google’s technical
hires take work sample tests, such as actually writing algorithms. Work samples are combined with testing of cognitive ability
(similar to IQ tests), and of conscientiousness. Early in its evolution, Google was known for putting candidates through a dozen or
more interviews. However, Google’s own analysis showed that after the first four interviews, the amount of useful information it got
was not large. Therefore, It now generally makes hiring decisions after the fourth interview.
The interview emphasizes situational and behavioral questions. For specific questions, Google provides (as noted) its interviewers
with access to its QDroid system; this s each interviewer specific questions to ask the candidate for the specific job. Google
interviewers were once known for trick questions, but the emphasis today is on using validated questions (from the QDroid system).
The questions aim to assess the candidate’s cognitive ability, leadership (particularly willingness to lead projects), “Googleyness”
(values such as fun-loving and conscientious), and role-related knowledge (such as in computer science).
Who actually does the interviewing? Here Google believes in the “wisdom of crowds”: the interviewing “crowd” includes not just the
prospective boss but prospective subordinates and representatives of other unrelated departments. Google then averages all the
interviewers’ interview ratings on a candidate to get a score.
Finally, the hiring committee reviews the file, as does a Google senior manager, and then the CEO before an offer is made.