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Questionair - GL Template
Questionair - GL Template
1.8. What does your current chart of accounts look like (e.g., number of fields,
size of each field)?
1.9. Describe the function served by each field in your chart of accounts.
1.12. How do you want to report profit and loss (e.g., by organization, product
line)?
2. Journal Entry
2.1.1. regular?
2.1.2. recurring?
2.1.3. allocations/formula based?
2.5. Do you have any input documents that you currently use? Can you
provide copies?
2.6. Is there any information that is kept at the journal entry level which might
be considered unique?
2.7. Do you have any audit requirements which might be considered unique?
3. Budgeting
3.1. Describe your budget preparation process. How many budgets do you
prepare? When are they prepared?
3.2. Do you create a starting budget from last years budget or actuals?
3.4. What level do you currently budget at (e.g., fully coded account level)?
3.9. Do you need to perform mass updates to budgets (e.g., cut travel related
expenses by five percent across the board)?
4. Multi-Currency
4.1. How many currencies do you use and what are they?
4.7. What account values do you use for cumulative foreign currency gain or
loss?
4.8. Do you have any special audit requirements for foreign currency
accounts?
5. Posting / Closing
5.1. How frequently are journal entries posted to your general ledger
balances?
6. Project Accounting
6.2. How many new projects are created each period, on average?
6.5.8. other?
7. Inquiries
7.1.2. summarized account balance inquiry by period for a fiscal year (e.g., all
sales and marketing expenses for division A)?
7.1.3. drill down capability from account balance inquiry to journal entry detail?
7.1.4. drill down capability from journal entry to source transaction(s) (e.g., drill
down to the accounts payable invoices making up a journal entry)?
7.1.5. other?
8. Reports
8.1.5. others?
8.2. How frequently are reports generated and how are they distributed?
8.3. What reporting structures do you use (e.g., cost center, product,
geography)?
8.5. Are there any reporting requirements which you might consider out of the
ordinary?
9. Interfaces
9.1.4. inventory?
9.1.6. payroll?
9.1.7. other?
9.2. For each of the interfaces listed note how the interfaces are accomplished
(e.g., manually, automatically, or via spreadsheet upload).
10. Security
11. Other
11.3. Describe any major general ledger areas not already covered.
12. Volumes
12.1. How many accounts (e.g., cash, accounts receivable, accounts payable)
are in your chart of accounts?
12.2. How many fully qualified accounts are in your chart of accounts?
12.4. How many manual journal entry lines are recorded per period?
12.5. How many total journal entry lines are recorded per period?
12.6. How many years of account history do you store on-line and at what
level of detail?