Suncor Release Management Meeting

Minutes: January 01, 2013

PARTICIPANTS
Name: Attended Regrets Name:
Kevin Khodarahmi x ¨ Dhananjay Bopardikar
Venne Darcy ¨ x Milind Kulkarni
Wasif Saleem ¨ x Amit Mehta
Phuong Cao x ¨ Shoshana Berger
Sithun John x ¨ Pravin Mittimani
Craig Stephens x ¨ Ramesh Evani
Deepak Maharaj x ¨ Sunil Sawant
Winston Simms x ¨ Sushil Katkade
Brijesh Bhadauria ¨ x
Julietta Zhornyak ¨ x
Sanjeev Singh ¨ x
Tarun Pant ¨ x

Carbon Copy (CC) Distribution

Name: Name:

MEETING AGENDA
Not Done
Review / Approve Last Meeting's Minutes
Agenda
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Confirm Next Scheduled Meeting ¨
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e Management Meeting
y 01, 2013

TICIPANTS
Attended Regrets
Dhananjay Bopardikar ¨ x
Milind Kulkarni x ¨
Amit Mehta ¨ ¨
Shoshana Berger ¨ ¨
Pravin Mittimani ¨ x
Ramesh Evani x x
Sunil Sawant ¨ x
Sushil Katkade x ¨
x ¨
x ¨
x ¨
x ¨

y (CC) Distribution
Name:

NG AGENDA
Initiated Done
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 Suncor Release Management Meeting
January 1, 2013

DISCUSSION
Rick Issue Action
Description
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APPROVALS / DECISIONS MADE

Description
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 Suncor Release Management Meeting
January 1, 2013

ACTIONS TO BE TAKEN
Action Priority Action Due Date
Record # Status Action Status Owner Date Opened
Title/Description (H,M,L) Initiator
AA12-0001
AA12-0002
AA12-0003
AA12-0004
AA12-0005
AA12-0006
AA12-0007
AA12-0008
AA12-0009
AA12-0010
AA12-0011
AA12-0012
AA12-0013
AA12-0014
AA12-0015
AA12-0016
AA12-0017
AA12-0018
AA12-0019
AA12-0020
AA12-0021

Actions Closed
Action Priority Action Due Date
Record # Status Action Status Owner Date Opened
Title/Description (H,M,L) Initiator (MMM-DD-YY)

542785006.xls - Actions Page 4 of 9

 Suncor Release Management Meeting
January 1, 2013

Risk Status Worksheet

Risk Business
Risk Risk Date Risk Impact Review Mitigation Plan
Record # State Risk Classfn Risk Description Risk Status Risk Owner Probability Controls
Title - Impact Statement Initiator Identified (H M L) Frequency (required for High Impact / High Probability)
(H M L) Risk Y/ N
AR10-0001
AR11-0002
AR12-0001
AR12-0002
AR12-0003
AR12-0004
AR12-0005
AR12-0006

CLOSED Contract Risks

Risk Risk Risk Business
Risk Risk Date Review Mitigation / Response Plan / Status
Record # State Title - Impact Risk Status Risk Owner Probability Impact Controls
Classfn Initiator Identified Frequency (required for High Impact / High Probability)
Statement (H M L) (H M L) Risk Y/ N

542785006.xls - Risks Page 5 of 9

 Suncor Release Management Meeting
January 1, 2013

Issues Status Worksheet (NOTE: Enter "DISPUTE RESLN: Y/N" IN EACH ENTRY)

Issue Issue Date Resolved

Record # State Status Priority Issue Status Owner
Title/Description Initiator Opened Date
AI12-0001 Analysis
AI12-0002 Analysis
AI12-0003 Analysis
AI12-0004 Analysis
AI12-0005 Analysis
AI12-0006 Analysis
AI12-0007 Analysis
AI12-0008 Analysis
AI12-0009 Analysis
AI12-0010 Analysis
AI12-0011 Analysis
AI12-0012 Analysis
AI12-0013 Analysis
AI12-0014 Analysis
AI12-0015 Analysis

CLOSED Issues
Issue Issue Date Resolved
Record # State Status Priority Issue Status Owner
Title/Description Initiator Opened Date

542785006.xls - Issues Page 6 of 9

Action-Issue-Risk Numbering Convention

Format = XZYY-####
X= Group/Tower Indicator
Z= Identifies Action, Issue, or Risk
YY = 2-digit year
#### = identifies 4-character sequential number

Examples:
AA09-0012 = AMS Action #12, raised in 2009
CI09-0056 = Contract/Account level Issue #56, raised in 2009

"X" - Group/Tower Indicator:

A = AMS
I = Infrastructure
R = RFS/Projects
B = Business Office
F = Finance
C = Contract/Account Level

"Z" - Action, Issue, or Risk

A = Action
I = Issue
R = Risk

"YY" - Calendar Year

 Risk State Risk Classfn Risk Type Issue State

Risk Identification Contractual Obligations Joint Initiated

Risk Qualified Contract Profitability Internal Qualification
Risk Analysis Complete Contract Financials Owner Assigned
Risk Response Plan Complete Customer Satisfaction Resolved
Risk Closed Business Controls Exception
Rejected Technology Approved Exception
Rework of Risk Analysis Dispute Resolution
Closed
Issue Rejected
Issue Type Review Frequency Action Status

Joint Weekly In Progress

Internal Bi-Weekly On Hold
Monthly Cancelled
Bi-Monthly Complete
Quarterly Closed
Annually
Other