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    © All Rights Reserved
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    3 views14 pages

    Circular No.012017

    Uploaded by

    Nancy

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
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    b “apart arrectter F00D yea ‘Foopcone : Ret toes: yaganfomé gt ROTEL CORPORATION Heacquarers conmearveas — Stayer OF INDIA New Oath 00k 99929899952 Fax No.: HECINO 00911129413241 Si-20, aera aa, af Peef-aqooos, Gem : IURUELS, ILRVEEE (00911123419162 1620, ORAAKMAMGA LANE, NEW DELHLt{000%, PHONE : 42527607, «9527690 ¥-19/32/UMISC/2016-17 Dated: 23.05.2017 Cireular No.01/2017 Subject Servie! G.F.R. Guidelines for the Procurements/Purchase of Goods & - Reg. Reference be made to Circular No.02/Fin/2015 Dated: 26.06.2016 related to GER. Guideline. Ministry of Finance has issued GFR, 2017. fatter whe wire vd sore dafeua HEccayt GER Rule 3tst & Ray ar Afarca aT Sa TAT S.N.| wee vier GFRRule | Brief about GFR Rule Government ¢ ‘As per Rule 149| DGS&D or any other agency | Market place of GFR 2017 authorized by the Government will host (Gem) an online Government e-Marketplace (GeM) for common use goods and meeting the requisite quality, Service. The Procurement of Goods i and Services. by Ministries or Ht Departments will be mandatory for y Goods or Services available on GeM. ‘lal! ‘The GeM portal shall be utilized by the th ) Government buyers for direct on-line gt purchased as under:- Ww s (i). Up to Rs. 50,000/- through any of : the available suppliers on the GeM, Lace | meeting the requisite quality, ns Juke specification and delivery period; ii), Above Rs.50,000/- and up to Rs. 30,00,000/-through the GeM_ Seller having lowest price amongst the kod | | available sellers, of at least three an different manufacturers, on GeM, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can | be used by the Buyer if decided by the Competent Authority. (iii). Above Rs. 30,00,000/- through the Supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM. ‘The above mentioned monetary ceiling is applicable only for purchases made through GeM. For purchases, if any, outside GeM, relevant GFR Rules shall apply. Reserved Tiems, and other Purchase/Price Preference Policy As per Rule 153 of GF Rule, 2017 (i). Reserved all ftems of hand spun, hand-woven textiles (Khadi goods) and all items of handloom textiles for exclusive purchase from Khadi Village Industries Commission (K VIC). (i). MSME notified _ procurement ications issued/to be issued for preference to bidders on the grounds of promotion of locally manufactured goods or locally provided services. Purchase of Goods | 1 without Quotation: (except food grains) per Rule 154 2017 (®. Applicable when purchase amount of GF Rules, | is up to Rs. 25,000.00 (Rs. Twenty five thousand) on each occasion. (i). A certificate to be recorded by the competent authority that “I... am personally satisfied that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price.” Purchase of Goods by Purchase Committee As per Rule 155 of GE Rules, 2017 (). Applicable when purchase amount is more than Rs, 25,000 (Rs. Twenty Five Thousand) and up to Rs, 2,50,000 (Rs. Two Lakh Fifty Thousand) on each occasions. (ii). A certificate recorded by the committee that “Certified that We... Members of the purchase committee are jointly and recommended for purchase are of the requisite specification and quality, priced at the prevailing market rate and the supplier recommended is reliable and competent to supply the goods in question, Purchase of Goods | directly under Rate Contract- | AS per Rule 156 a) of GFR, 2017 (i). The prices to be paid for such goods shall not exceed those stipulated in the rate contract, Gi). Other salient terms and conditions of the purchase should be in line with those specified in the rate contract. - Publishing ‘As per Rule 159 of GFR, 2017 It is mandatory for all Ministries/Departments of the Central Government, their attached and subordinate offices and autonomous/statutory bodies to publish their tender enquiries, corrigenda thereon and details of bid awards on the Central Public Procurement Portal (CPPP). E- Procurement As per Rule 160 of GPR,2017 It is mandatory for Ministry/ Department to receive all bids through e-procurement portals in respect of all procurements, Limited Tender Enquiry ~ | As per rule 162 of GF Rules, 2017 Applicable when purchase value of goods is up to Rs. 25 lakh (Rupees ‘Twenty Five Lakh) ‘Advertised Tender Enquiry As per rule 161 of GF Rules, 2017 Applicable when purchase value of goods is Rs. 25 lakh (Rupees Twenty Five Lakh) and above. 10. Single Tender Enquiry ‘As per Rule 166 of GF Rules, 2017 @. Is applicable for procurement of proprietary article. (ii). A certificate to be recorded by the procuring officer stating that: a) The indented goods are manufactured by Mis... b) No other make or model is acceptable for the following reasons: ©) Concurrence of finance wing to the proposal vide: a) Approval of the competent authority vide: (Signature with date and design of the Procuring Officer) likely sources and short listing of | of GFR, 2017 consultant 2017 2017 TI, | Electronic Reverse [As per Rule 167] Online real-time purchasing technique Action of GF Rules, | to select successful bid, 2017 IB. Procurement of Services: Relevant GPR Rule 183-196 SN.| afte sirer GER Rule Brief about GFR Rule T Identification of |a) As per (i). Applicable when the estimated cost Rule 183, 184 jof the work or service is up to Rs. 25 [Lakh (Rupees Twenty Five Lakh), Gi). Preparation of a long list of potential consultants may be done on the basis of formal or informal enquiries from other ministries or departments or organizations involved in similar activities. lb)As_ per Rule | @). Applicable when the estimated cost 183 of GER, | of the work or service is above Rs. 25 lakh (Rs. Twenty Five Lakh), in addition to (i) above. (ii). An enquiry for secking expression of interest “from consultants should be published on Central Public Procumbent Portal (CPPP) at www.eprocure.gov.in On the basis of responses received |) As per Rule | ffom the interested parties as per rule 184 ‘of GFR,| 183 consultants meeting the requirement should be short listed for further considerations. The number of short listed consultants should not be less than three. Consultancy by nomination 2017 ‘As per Rule| Under some special circumstances it 194 of GFR,|may become necessary to select a particular consultant where adequate Justification is available for such single source selection in the context of the overall interest of the department. * [C. Outsourcing of Services: Relevant GFR Rule 199-206 1 Identification of | As per Rule 199[ The Dept. should prepare a list of likely contractors | of GFR, 2017 | likely and potential contractors on the | basis of formal or informal enquires ! fiom other Ministries/Departments/Organizations involved in similar activities, scrutiny of “Yellow Pages” and trade journals, in available, website etc. 2 Invitation of Bids | As per rule 201[ (i. For estimated value of the of GFR, 2017 | nonconsulting service up to Rupees ten | lakhs or less: the department should serutinize the preliminary list of likely contractors as identified as per rule 199 of GFR Book. (ii). For estimated value of the nonconsulting service above Rs, 10 Lakhs: the department should issue advertise tender enquiry asking for the offers by a specified date and time, etc. in at “least one popular largely circulated national newspaper and website of the department, 3 Procurement of | As per Rule 204] Should it become necessary, in an Non-consulting | of GFR, 2017 exceptional situation to outsource a job services by to a specifically chosen contractor, the nomination ‘competent authority in the Department may do so in consultation with the Financial Advisor. Note: | I. Wherever committee is to be constituted, it should be constituted by Administrative Head (having DOP on the subject) of the Unit. There should be minimum three members of appropriate level in the committee which should include one member from Finance and one member from operating division dealing with the subject matter. At FCI Headquarters committee can be constituted by DGM (HQ) for Headquarters Unit or by ED for their respective divisions. 2. Rules regarding outsourcing of services and hiring of external professionals should be read along with circular no, EP-25-2006-19 dated 23.08,2006. In case of security and engineering works related service contracts, the security divisions and engineering division’s special guidelines should be abided respectively. In addition to above, guidelines of E- tendering issued by FCI Headquarters may be followed, sara atte see Gigee Tee H sare ofeorherera At | General Financial Rules # faeqet FT F (Detailed) # Ter ST Hava | wet Ges arateral a airae & A seers afta wea ar eM TE RS separa fever orem eferRaet He otal ora got Geet ar eehlerat eh, eit FoI aT BTM eat aT Encl.: GFR Relevant Rules Pages (as on date). Bey Yang (rarer Fererrer) werwdtray (Fara) fear: 1, All EDs (Zones)/GMs (Regions), FCI; 2. The GM (F&A)/DGM (F&A), ZO/ RO, FCI; 3. All Area Manager, FCI, DO; 4. The Director (IFS), Gurgaon; 5. AIlEDs, FCI, HQ, New Delhi, 6. PS to CMD; 7. AGM Gills), FCI, HQ, New Delhi; 8. The GM (FAP), FCI, HQ, New Delhi, _¢ The DGM (11), FCI, HQ.....for uploading on FCI Website. 8 ‘SWAMY'S— GENERAL FINANCIAL RULES,2017 (RULE 145, worked out should meet the basic needs of the organiza including superfluous and non-essential festures, which may result mawarranted expenditure, satisfied that the selected offer all respects; c2ch stage of procurement, the concemmed procuring autborty Ga 0rd, in the year and the same should also be narchase goods — An anterity which jare may'sanctoa the purchase of goods requied for ‘econdance with provisions in the Delegation of Financial jowing the general procedure contained in the following rales, RULE 149] PROCUREMENT OF GOODS AND SERVICES 2 for procurement of goods. In case however, a Ministry or Department docs not hhave the required expertise, it may project its indent to the Central Purchase Organization e.g DOS&D) with the approval of competent author form tobe utlised for this purpose will be as per the standard form evolved by tne Central Purchase Organization. 50,000 through any ing te requisite quais ily obtaining bids, using online bidding oc reverse ded on GeM. for the onliue e-bidding/severse auction ailable to alte existing Sellers or other Sellers registered on the who have offered their goods /services under the particular levant GFR Rules shall apply (W) The Ministries /Departments requirements of Goods and Services on GRR ing the Last Purchase Pi Depatmen!soma Lat furdase ce a (vif) A demand for goods tt sali a a ea Buenas oem eh Dag! Saar cn Cn Sacto See Rule 150. Registration of Suppliers.— () With a view t vurces for procurement of goods commonly ‘Such approved suppliers will isttie$ or Departments may utilize (¥) Performance and conduct af every regis laration to aay Government the opinion of the Government, is notin epstred suppliers forthe subject matter of procurement be ‘rocurement Portal and websites of the Procuring RULE 153] PROCUREMENT OF GOODS AND SERVICES st \ebarment front bidding — or any other law for the time being in force, life or property or causing a threat to public tion ofa public procurement contract. successor of the bidder apr roeess of any procuring fentity for @ period not exceeding three years commencing from the date of rtment of Commerce (DGS&D) will maintain such list which layed on the website of DGS&D as well as Central Public I. rocuring entity may debar a bidder or any ofits successors, from tundertaken by it, for a period not ‘the bidder bas breached the code of (iv) The bidder shall reasonable opportunity to représea er the Compulsory Enlistment Scheme ofthe Department of Expanditure, Ministry of Finance, itis compulsory for agents, who desire {o, quote directly on behalf of their foreign ted With the Central Purchase Organization . Reserved Items and other Purchase / Price Preference (9 The Central Government, through sdministative instructions, has reserved all items of hand spun and hand-woven textiles (Khadi 0 purchase from Khadi Village Industries Commission (KVIC). Tt has also reserved all tems of bandloom textiles required by Central Goverament departments for exchsive purchase fom KVICand/ortbe notified handloom unit of Association Of Corprations and Apex Societies of Handlooms (ACASH). (i) Ministry of Miro, Sizall and Medium Enterprises (MSME) have notified procurement policy under Section 11 of the Micro, Small es Development Act, 2006, The Central Goveramsnt my, by notification, provide formandatory procurement of any snodso services fiom any category of bidders, RULE 160) PROCUREMENT OF GOODS AND SERVICES, 2 ee a Lee es 00ds under the powers referred toin Rue 140 above by following the standard ‘method of obtaining bids in — (Advertised Tender Enquiry, Limited Tender Enquiry; Two-Stage Bidding Single Tender Enquiry. (@) Electronic Reverse Auctions for preference to bidders on the grounds of promotion of ‘manufactured goods or locally provided services. de without inviting quotations or Dy the competent authority inthe . am personal fication and have been purchased from 2 reliable atlached and subordinate offices and ‘mandatory forall Ministries / Depart- | ‘autonomous / statutory bodies te ‘aud details of bid awards on the Cental Public Procurement Fortal (CPP?) the head ofthe body withthe eancurrence ofthe head ofthe finance ‘obiained in each such case. Statistical infomation on the mumber of ‘cess in which exemption was granted and the value ofthe concerned contact shonld be intimated on « Quarterly bass to the Ministy of Finance, Departimeot of Expenditure. ‘The above instructions epply to all Tender Enquiries, Requests for Requests for Expressions of Intorest, Notice for pre-Qualifiction/ (jv) In the case of procurements made though DGS&D Rate Contracts ‘ther Central Procurement Organizations (CPOs), only award be published. provisions of Rules 154 (Purchase of goods without quot of goods by purchase committoe) of General Financia! 60. E-Procurement.—() tis mandatory for Ministries Departnents ale 157A demand for goods should nate dived into ol gu obtaining ed value ve not initiated e-procurement thro use e-procurement solution developed . | Departments may either use e-procurement solution developed by NIC or engage ids.—Exceptin cases covered any other service provider following due process. ¢ Departinents shall procure s SWAN'S — GENERAL FINANCIAL RULES, 2 (RUE 18 (Gi) These instructions will nt apply to procurements made by Ministries / Departments through DGS&D rate contracts. (iv) In iodiviciual case where national security and strategic considerations demands confidentiality, Ministries / Departments may exempt such cases ‘rom e-procurement after seeking approval of concerned Secretary and with ‘concurrence of Financial Advisers. (9) In case of tenders floated by Indian Missions Abroad, Competent lene the tender, may exempt such case fiom e-procurement. fel Advertised Tender Enquiry. Rules 154, 155, 162 and 166, advertivemn 2225 lakhs (Rupoes Twenty Five Lakh) and abov. should be given o3 Cental Public Procurement Porta gov.in and oa GeM, An organization having its own webs all its advertised tender enguiies on the website. 1 organization shuld also post tie complete bidding document fe aod on CPP? to enable prospective bidders to make use ofthe downloading from the web site. ‘The edvertisements for invitation of tenders should give the complete ress from where the bidding documents can be downloaded. In order to promote wider participation and ease of bidding, no cost of tender document may be charged for the tender documents downloaded by the bidders, ~ (+f) Ordinarily, the minimum time to be allowed for submission of bids should be three weeks from the date of publication of the tender notice or ‘apartment also contemplates obtaining bids from ebro four weeks for bath domestic and foreign bidders. RULE IG] PROCUREMENT OF GOODS AND SERVICES ss of supplier firms in Limited Tender Enquiry should be more than thre. Efforts should be made to identify a higher number of approved suppliers to obiain more responsive bids on competitive basis. Further, an organization should publish its limited tender enquiries on Catal Public Procaremect Portal (CPPP) as per Rule 159. Apart from CPPP, the organizations should publish the tender enquiries on the Department's or Ministy's website, (Toe unsolicited bids should notbe accepted. However Minstres/Depart- ‘ments should evolve a system by which interested firms can register and bid in ext round of tendering, (Gig Purchase through Limited Tender Enquiry may be adopted even where ‘cesta vale ofthe proorementismore han Rapes Twenty-five Labs sn the following circumstances: — (© Thecompetent authority inthe Ministry or Department certifies tht, the demand is urgent and any additonal expenditre involved by ‘not procuring through advertised tender enquiry i justified in view ‘of urgency, The Ministy or Department should also put on record the nature of the urgeney and reasons why the procurement could not be anticipated. — (®) There are suficieat reasons, to be recorded in writing by the competet aubority, indicating that it wil not be in pubic interest to procure the goods tough advertised fender enquiry. (©) The sources of supply are definitely known and possibility of fiesh -nuree(s) beyond those being tap dis remote (ip) Sufficient time should be allowed for submission of bids in Limited Tender Enquiry cases. Rule 163. Two bid system (simultaneous receipt of separate technical fxd Sinancial bids).— For purchasing high value plsat, machinery etc. of ‘complex and technical nature, bids may be obtained in two parts as under; — (0. Tectical bid consisting ofall technical details along with commercial terms and conditions; and (@ Financial bid indicating item-wise price for the items mentioned in the technical bid ‘Toe technical bid and the financial bid should be sealed by the bidder in separate covers duly superscribed and both these ‘SWAMY'S— GENERAL FINANCIAL RULES,2017 [RULE 168 © imating them the date and time of opening the financial bid for further evaluation and ranking before awarding the contract. Rule 164, Two-Stage Bidding (Obtain bids in two stages with receipt of ‘of the subject matter of procurement is subject to rapid gical advances or market fluctuations or both; or Department seeks to enter into contract forthe purpose experiment, study or development, except where the contract includes the production of items in quantities sufficient to establish their commercial viability or to recover research and development costs; or (2) Thebidderis expected to cary outa detailed survey or investigation and undertake 2 comprehensive assessment of risks, costs and ‘obligations associated with the particular procurement. ‘The procedure for two stage bidding shall include the following, ‘procurement without a bid (6) al first stage bids, which are otherwise eligible, shall be evaluated through aa appropriate committee constituted by the Ministry / Department, participate in the discussions; (@ in revising the relevant terms and conditions of the procurement, the procuring entity shall not modify the fumdamental natare of the procurement itself, bat may add, amend cr omit any specification ‘of the subject matter of procurement or criterion for evaluation; second stage ofthe bidding process, the procuring entity shall from all those bidders whose bids at the first stage were ed, o present final bid with bid prices in response to a of terms and conditions ofthe procurement, RULE 167) PROCUREMENT OF GOODS AND SERVICES s (A) any bidder, invited to bid ut notin a postion to supply the subject ‘matter of procarement due tomoosificaton inthe specification ‘and conditions, may withdraw from the bidding proceedings without i y have been required to provide ‘or being penalized in any way, ag his intention to withdraw ‘Som the procurement proceedings with adequate justification Single Tender Enguiry.— Procurement from a single source epartenent hat only a particular ed goods. axe necessarily w be if) For sandardization of machinery or spare pazts to be com; the existing sets of equipment (on! Article Certificate in the following form is to be ‘Departmentbefore procuring the goods froma single it) as applicable “(@ The !sdected goods are manufactured (@) No oer make or model i seeps forte flowing reasons (i), Concurrence of finance wing to the proposal vide: (iv) Approval ofthe competent authority vide: (Signature with date and designation of the indenting ofice “$-—GENERAL FINANCIAL RULES,2017 (RULE and project related Consulting Services which include, ject management, engineering services, finance, accounting taining and development, ete ‘completion. 179. This ebapter contains the fundamental principles 2 Ministries / Departments should prepare in si requirement, objectives and the scope of the assi prequalicaton ctenia to be wet by the consults should also be clearly \diture — Ministry or Deparment ute reasonable expenditar> fo conditions and consulting other mn of Likely sources.— (0, Where the estimated ing service is up to Rupess twenty-five lakhs, preparation ‘of potential consultants may be done on the basis of formal or al enquires from other Ministries or Departments or Organizations inyolved a similar activites, Chambers of Commerce and industry, Association [aterest’ from consultants should be published oz Central Paral (CPPP) at wieweprocae gow urant Os GEM As Orzaaization having is 's past experien len he asked to send their comments on the objectives and scope of the work

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