Freight Cost Capture On Weight and Route Basis For Inbound Delivery

7/9/2021 Freight cost capture on Weight and Route basis for Inbound Delivery / Advance Shipping Notification – Part
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Karunanithi Jayapal
January 30, 2015 6 minute read
Freight cost capture on Weight and Route basis for Inbound

Delivery / Advance Shipping Notification – Part 1
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7 Likes 3,989 Views 16 Comments
Purpose:
The aim of this document is to provide an understanding of the Freight cost capture on KG basis with reference
to Inbound Delivery / Advance Shipping Notification.
Process:
Material Master Settings:(Tcode – MM02)
The Gross weight has to be maintained at Basic Data 1 in material master along with weight unit, here the gross
weight 30 KG taken for example.
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7/9/2021 Freight cost capture on Weight and Route basis for Inbound Delivery / Advance Shipping Notification – Part 1 | SAP Blogs
Creation of Purchase Order: (Tcode – ME21N)
Purchase Order has to be created with Confirmation Control Key 0004 Inbound Delivery, here 100 KG taken for
example.
Creation of Inbound Delivery / Advance Shipping Notification: (Tcode – VL31N)
Complete Purchase Order quantity taken for IBD and the total weight has been calculated based on Material
Master and Delivery (30 KG X 100 KG = 3000 KG).
Creation of Condition Record: (Tcode – TK11)
Go to the transaction TK11 and pass the condition type FB00 for Weight basis, here the key combination take
for Transporter, Shipment Type and Shipment Route. Here Rs.55 taken per KG for Route 1, Rs.60 for Route 2 and
Rs.30 for Route 3 respectively.
Creation of Shipment: (Tcode – VT01N)
Use the shipment type 0010 Inbound Shipment with corresponding Transport Planning Point for Shipment
Creation, pass the required Inbound Delivery number and execute.
Pass the Transporter name along with Shipment route and Type, system will calculate the freight cost
automatically based on condition record.
Here Gross quantity is 3000 KG and net Value is 165000 (3000 X 55).
Creation of Shipment Cost: (Tcode – VI01)
Create shipment cost document with reference to shipment number.
Change Shipment Cost: (Tcode – VI02)
Pass the shipment cost number and tick Transfer check box for auto Purchase order creation.
Service Purchase Order has been created in background and you can see the Material Document Number and
Service Entry Number in Purchase order history.
Configuration:
OLML – Shipping – Basic Shipping Functions – Routes – Define Routes – Define Modes of Transport
We have to assign this mode of transport into shipping type and we can define the same as per business
requirement, also it will be easy to monitor whether the material transfer by Road or Air.
OLML – Shipping – Basic Shipping Functions – Routes – Define Routes – Define Shipping Types.
We are using this Shipping Type is on of our key combination and we can set different prices based on shipping
type through condition record.
OLML – Shipping – Basic Shipping Functions – Routes – Define Routes – Define Routes and Stages.
We can define the route and stages based on the distance where the vendor located and the transportation
price will be differ based on the distance, we are using the route also on of our Key Combination in condition
record.
OLML – Transportation – Shipments – Define Number Ranges for Shipments.
Set up new number ranges for Shipment document.
OLML – Transportation – Shipments – Shipments – Maintain Transportation Relevance – Maintain

transportation relevance for delivery types.
Kindly activate the below check box then only the we can use delivery type “EL” for transportation process.
OLML – Transportation – Shipments – Maintain Transportation Relevance – Maintain transportation relevance

for delivery item types.
Kindly activate the relevant Item category for the delivery type “EL” for transportation process.
OLML – Transportation – Shipments – Define Number Ranges for Shipments – Maintain Transportation
Relevance – Maintain transportation relevance for routes.
The activation has to be done for relevant route then only the route can be used for shipment.
OLML – Transportation – Shipments – Define Shipment Types.
Shipment Type having various control for transportation process like Output determination procedure, number
ranges etc… Below proposal screen we are using the weight unit is “KG” since we are calculating the
transportation cost on KG basis.
OLML – Transportation – Shipments – Configuration of Transportation Processing for Forwarding Agents.
This configuration mainly using to identify the service agent who are involving into freight forwarding process,
we are using this forward agent also on of our key combination in condition record.
In second screen you can come to know the assignment process of Transportation planning point with shipment
type, when ever we use the transportation planning “CH” system will consider the shipment type “0010 Inbound
shipment”.
Shipment Cost:
OLML – Transportation – Shipment Costs – Shipment Cost Document – Define Number Ranges for Shipment
Costs.
Here we can define own number ranges for shipment costs, when creating a shipment cost document, a unique
number is generated as per this configuration.
OLML – Transportation – Shipment Costs – Shipment Cost Document – Shipment Cost Types and Item
Categories.
Here we can define the shipment cost types and item categories that contain all important control features for
the shipment cost document and also we can assign the valuation class makes it possible to post the values of
services of the same service category to different accounts.
OLML – Transportation – Shipment Costs – Shipment Cost Document – Shipment Cost Relevance and Default
for Shipment Cost Type.
Here we can assign the shipment cost types to the shipment types and set an indicator to show whether the
cost type is relevant to shipment costing, this setting has to be done for every cost type in every shipment type.
OLML – Transportation – Shipment Costs – Pricing – Pricing Control – Define Price Dependencies (Condition
Tables)
A table where the key fields are data combinations for which messages are triggered and there is a condition
record for each data combination, here we craeted table by using the Service Agent, Shipment type and Route
as a key combination.
OLML – Transportation – Shipment Costs – Pricing – Pricing Control – Define Condition Types.
Since we are looking this process to calculate transportation cost for Weight basis, here we have taken
standard Condition type FB00 is using for Gross weight.
In second screen you can see the calculation base “A- Delivery” if it is A then the total weight will be consider
from delivery header level.
OLML – Transportation – Shipment Costs – Pricing – Pricing Control – Define Access Sequences.
As you aware an access sequence is a search strategy which uses to search for condition records valid for a
condition type, here we have taken MAKT and the table assign to the same.
OLML – Transportation – Shipment Costs – Pricing – Pricing Control – Define And Assign Pricing Procedures –
Maintain pricing procedure.
We can set the pricing procedure as per the requirement by using above condition type.
OLML – Transportation – Shipment Costs – Pricing – Pricing Control – Define And Assign Pricing Procedures –
Define pricing procedure determination for shipment costs.
All the shipment is allocated to a transportation planning point for transportation planning. It helps to
determine responsibility for transportation processing during which it can be used as a selection criterion, in
order to create a list of shipments to be processed, say for example one planing point can be used for Road and
another for Air like wise.
Finally all Item determination procedure group, service agent procedure group and shipping type procedure
group which has been done above configuration need to be assign with Pricing procedure.
OLML – Transportation – Shipment Costs – Settlement – Assign Purchasing Data.
Finally we need to assign the Transportation planning point with shipment cost type, purchase organisation,
purchasing group and plant for auto purchase order creation.
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Assigned tags
MM (Materials Management) |
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16 Comments
Former Member
January 30, 2015 at 5:14 pm
A very good document....... If I ever get to work on Shipment I will refer your document...
Like (0) | Reply | Alert Moderator
Jürgen L
I wished you had used some words to explain what a user actually has to do in those screens.
It is just "Do it this way - don't ask why - just follow this "
An advanced user is probably able to know what to do and can imagine the "why" based on the pictures, but this
user would probably not need this document as he can see the pictures as well in the system.
The newbie can try to follow the screens but will rarely know what he is doing.
There are so many things in the screens which need some explanation for people who see it the first time. Why
do you go into some folders and not into other folders in the customizing? and many more such questions come
into my mind.
Somehow I feel that young consultants have a king of nostalgia for the picture books from their childhood instead
of developing further into the consultant role and explaining complex matters with words, and using the
pictures as supporting (not replacing) tools.
Karunanithi Jayapal | Post author
January 31, 2015 at 4:03 am
Hi Jurgen,
Sure... as suggested by you I will change the method of presentation from next document.
Thanks for your reply...
Regards,
Karna J
Jürgen L
January 31, 2015 at 7:44 am
Why starting the better with the next document and not making this one better ? It is forever your document and
linked to your ID and visible in your showroom, and it has a Edit option.
Sure Mr.Jurgen I will do it...
Former Member
February 1, 2015 at 2:32 pm
Nice document sharing sir.... I will refer this process...
Former Member
Good Document Sir.Very informative.
Mehmet Ozgur Unal
Hi ;
Can you add an example of process ? I hope that it can be more understandable.
Regards.
M.Ozgur Unal
Former Member
Very good document and easy to understand.
Thanks for sharing.
Former Member
February 4, 2015 at 6:48 am
Nice Document Karunanithi
Former Member
Hi Karunanithi,
Very nice document with clear explanation, sure I will adopt this process to my upcoming projects.
Former Member
Hello JK,
Once again an excellent document from your side, very much informative
Former Member
Its nice doc. and easy to understand... good going karuna....
Regards
Vireshwar
Former Member
March 10, 2015 at 3:18 pm
Hi JK,
Really nice document, currently we are passing the transporter bills manually and there is no process mapped
so far, I will consider this process to implement in our current organization.
Thank you.
Regards,
Anbu
Mehmet Ozgur Unal
March 10, 2015 at 8:32 pm
Hi Karunanithi Jayapal ;
Can you add oss note into your document ? --> 427944 - Info: Shipment costs as delivery costs during goods
receipt.
Also , there is generally used badi to modify gl account&cost center --> Method /
IF_EX_BADI_SCD_ACCTG~BEFORE_CHECK
Regards.
M.Ozgur Unal
March 11, 2015 at 3:19 am
Hi Ozgur,
Thanks for your reply... sure I will check and add it.
Regards,
Karna J
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7/9/2021 Freight cost capture on Weight and Route basis for Inbound Delivery / Advance Shipping Notification – Part

ng Notification – Part 1 | SAP Blogs

Ask a Question Write a Blog Post

Freight cost capture on Weight and Route basis for Inbound

7 Likes 3,989 Views 16 Comments

Material Master Settings:(Tcode – MM02)

Creation of Purchase Order: (Tcode – ME21N)

Creation of Inbound Delivery / Advance Shipping Notification: (Tcode – VL31N)

Creation of Condition Record: (Tcode – TK11)

Creation of Shipment: (Tcode – VT01N)

Creation of Shipment Cost: (Tcode – VI01)

Create shipment cost document with reference to shipment number.

Change Shipment Cost: (Tcode – VI02)

OLML – Transportation – Shipments – Define Number Ranges for Shipments.

Set up new number ranges for Shipment document.

OLML – Transportation – Shipments – Shipments – Maintain Transportation Relevance – Maintain

OLML – Transportation – Shipments – Maintain Transportation Relevance – Maintain transportation relevance

OLML – Transportation – Shipments – Define Shipment Types.

OLML – Transportation – Shipments – Configuration of Transportation Processing for Forwarding Agents.

OLML – Transportation – Shipment Costs – Settlement – Assign Purchasing Data.

Related Blog Posts

Inbound Delivery : Automatic Creation from Outbound Delivery

Problem in clearing the shipment costs to transporter

January 30, 2015 at 5:14 pm

Like (0) | Reply | Alert Moderator

January 30, 2015 at 8:59 pm

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Karunanithi Jayapal | Post author

January 31, 2015 at 4:03 am

Thanks for your reply...

Like (0) | Reply | Alert Moderator

January 31, 2015 at 7:44 am

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Karunanithi Jayapal | Post author

January 31, 2015 at 3:08 pm

Sure Mr.Jurgen I will do it...

Like (0) | Reply | Alert Moderator

February 1, 2015 at 2:32 pm

Nice document sharing sir.... I will refer this process...

Like (0) | Reply | Alert Moderator

February 1, 2015 at 5:27 pm

Good Document Sir.Very informative.

Like (0) | Reply | Alert Moderator

Mehmet Ozgur Unal

February 1, 2015 at 6:55 pm

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February 3, 2015 at 2:46 pm

Very good document and easy to understand.

Thanks for sharing.

Like (0) | Reply | Alert Moderator

February 4, 2015 at 6:48 am

Nice Document Karunanithi

Like (0) | Reply | Alert Moderator

February 4, 2015 at 3:02 pm

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February 10, 2015 at 6:01 am

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February 10, 2015 at 10:57 am

Its nice doc. and easy to understand... good going karuna....

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March 10, 2015 at 3:18 pm

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Mehmet Ozgur Unal