PARTICIPATORY MONITORING

AND EVALUATION
(WEEK 12)
ALVI N A. SOLTEO
NSTP F ACI LI TATOR
 MONITORING

• Involves the study of the progress of an

undertaking in relation to the agreed-upon
schedule, resources, and performance
indicators. Moreover, it identifies “lagging
areas” that require intervention.
 MONITORING

• Furthermore, it is the implementation of

effective internal controls which are
generally built into the daily operational
activities.
Monitoring can be in any of the following:

1. Assessment of one’s daily operational

activities.
2. Utilization of internal audit personnel or
other similar personnel who are performing
a wide range of functions.
3. Correspondence with the third parties.
4. Implementation of additional safeguards.
 MONITORING

• A type of process performed while a project

is being implemented. It aims to develop the
project design in real time. The information
gathered during the monitoring is used to
make important changes in the project.
 EVALUATION

• is the study of the project outcome and the

factors that led to such an outcome with
the aim of improving the design of future
projects. It is therefore, used as a selection.

• Studies assess the extent to which a certain

project can produce certain results and
distribute benefits among different groups. It
also includes a review of overall cost-
effectiveness.
 MONITORING & EVALUATION

• Are neither expensive nor complicated.

They do not require specialists or
technicians. The complexity of these studies
can be adapted to fit the needs of the
program.
 THE PURPOSE OF MONITORING
AND EVALUATION ARE:
1. Assess the project results to find out if the
objectives and desired changes are being
met;
2. Improved project management and
process planning to better adapt to
contextual and risk factors such as new
social and political relations that may
affect the research process;
 THE PURPOSE OF MONITORING
AND EVALUATION ARE:
3. Promote learning by identifying lessons of
general applicability such as how different
approaches to participation affect
outcomes, impact, and reach; what works
and what does contextual factors enable
or constrain participatory research;
 THE PURPOSE OF MONITORING
AND EVALUATION ARE:
4. Understand – through direct participation in
monitoring and evaluation - the different
stakeholders’ perspectives to allow the
various people involved in a research to
better appreciate each other’s views and
values and come up with ways to resolve
competing or conflicting opinions and
interests; and
 THE PURPOSE OF MONITORING
AND EVALUATION ARE:
5. Ensure accountability to assess whether the
project is effectively, appropriately, and
efficiently executed and accounted for to
the key agencies supporting the project
(including, but not exclusively, the donors).
 MONITORING OUTCOMES

• Monitoring outputs is not new; it has been

the standard practice for a long time.
However, it is imperative to ask: in what way
is it beneficial to the target group? What has
been the outcome, result, impact of a
project? These questions have been often
been neglected since they are difficult to
answer.
MONITORING ACCOUNTABILITY

• It has been proven that the continuous

monitoring and recording of information
regarding the outcome and impact of a
project are crucial in project steering since
they fine-tune activities, thereby maximizing
results.
MONITORING ACCOUNTABILITY

• Providers are expected to have their

projects constantly monitored and
evaluated by outside experts and the
project implementers. Constant monitoring
and evaluation provide a more immediate
feedback and facilitate learning.
MONITORING ACCOUNTABILITY

• According to hall (2012), evaluation is the

process of systematically assessing the
design, implementation, and effect of
certain programs, policies, or projects. In the
past, the evaluation process employed
research methods used in the social
sciences to determine the impact of public
programs and policies.
MONITORING ACCOUNTABILITY

• The evaluation of completed activities is

also called ex-post evaluation, post-hoc
evaluation, or summative evaluation. The
evaluation of current or on-going activities is
called in-term evaluation.
 PARTICIPATORY EVALUATION

• Involves the active participation of the

stakeholders in assessing the implementation
and impact of a project. The people
concerned take the time to present their
own analysis.
 PARTICIPATORY EVALUATION

1. Forming a Focus Group

 Focus groups are groups of people who
ask open-ended questions. The members
are allowed to say anything or be heard.
The facilitator will summarize the ideas
presented in an overall evaluation.
 PARTICIPATORY EVALUATION

2. Spearheading Participatory Action Research

 Participatory action research involves
asking inputs from both the researchers
and the participants in determining issues
and concerns.
 PARTICIPATORY EVALUATION

3. Drawing Metaphors
 This method is useful for participants who
are shy, timid, or reluctant to voice out
their comments and suggestions. In this
strategy, the participants answer
evaluative questions by drawing
metaphors or word descriptions.
 PARTICIPATORY EVALUATION

4. Constructing Tables
 This method, the participants construct a
table or framework that includes the
following areas: objectives/goals,
activities, timeframes, strategies, and
output of the project. They are then ask
to interpret their project table as an
evaluation matrix.
End of presentation. Thank you! 