Transcription EN

OpenWHO: CVIC tool – using the COVID-19 Vaccine Introduction and deployment Costing Tool

[Module 1: General instructions and structure of CVIC tool

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[Slide #1] In this video, I will explain the use of the newly revised and simplified multilingual COVID-19 vaccine
introduction and deployment costing tool or CVIC. Although this is primarily a costing tool, the tool can and
should be used as a planning and optimization tool to estimate resource needs including surge human
resource needs for a variety of scenarios.

This orientation begins at the first sheet of this Excel-based tool – the sheet labeled “A1 START HERE”.
First, please note the grey navigation bar in the first row on the top with orange buttons. The buttons can be
used to conveniently guide you to specific sections of this tool.
The first step is to select your preferred language using the in-cell dropdown selector. This tool includes the
6 UN languages and Portuguese. Note that if you change the language selection after you have started filling
in the tool, you will need to review all text responses to ensure that they have been answered in the currently
selected language.

The next step is to review the status of the tool. The latest version at this point is version 2.2. This tool
requires Microsoft Excel version 2016 and higher. If a lower version is used, a warning will be displayed.
The vaccine and supplies database includes information on the price and specifications of vaccines and
vaccine-related supplies and devices. This information can be updated at any stage. To do so, please “Enable
Content” in the yellow bar above. If prompted, dismiss the security warning informing you that external data
connections are needed. Then click “Refresh All” under the menu “Data”. An internet connection is required
to update the vaccine and supplies database. Please also note this notice over here which provides important
update information.

Next, review and accept the disclaimer using the in-cell dropdown selector. Select “I understand and accept
the disclaimer”. You will notice that the pink check box changes color from pink to green and the text changes
from CHECK to OK. A pink or green check box similar to this is used throughout the tool to inform users if an
input cell has been filled correctly or if further attention is needed.

The next sub-section provides general instructions for how to use the tool. Important warnings, instructions,
cautions, or notes are indicated in red. This tool requires various inputs. Some are ‘basic’ – all country users
need to review these country-specific parameters. These inputs are labeled with a GREEN number “1” – are
the subject of these video orientations. Some other inputs – labeled with a BROWN number “2” - have been
included to allow advanced users to customize or refine the features and assumptions used in the tool. These
are not the focus of this video.
As with the disclaimer acceptance box and the language selection, you may have already noted that this tool
uses standardized color-coding. All cells requiring inputs are formatted with a beige-colored background.
Texts in green provide either instructions or suggested defaults.
As mentioned earlier, there are error-checking cells. PINK “CHECKS” or GREEN “OKs”. A summary of errors
from all the error-checking cells will be collated at the end in the results tab – R1.
Grey and yellow boxes provide further information, either as notes, assumptions, or intermediate
calculations.
This first sheet also contains a quick links menu. This describes the various sheets which make up this tool.
The first few sheets are inputs sheets and are colored bright RED – for example here, and you can see these
at the bottom. Subsequent sheets are BLUE and are mainly intermediate calculations for example over here..
In some of these sheets, there are advanced customizations allowed. This is especially relevant for ultra-cold
chain cost estimations. Next, there are results sheets which are colored dark orange. The last sheet is purple-
colored and is for advanced users who wish to define custom vaccine types or change vaccine specifications.