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Communication Ksom: By:Dr Ipseeta Satpathy, D.Litt Senior Professor OB & HRM
Communication Ksom: By:Dr Ipseeta Satpathy, D.Litt Senior Professor OB & HRM
KSoM
THE COMMUNICATION PROCESS
Communication is a process the main components of which are sender,
encoding, message, channel, decoding, receiver, noise and feed back.
SENDER RECEIVER
Noise
Feed
Back
STEP 1: Sender conceives an idea depending on the
purpose of communication
STEP 2: Sender chooses appropriate symbols and
encodes the idea and formulates the message
STEP3: Sender sends the message through a
suitable channel (Formal or Informal)
STEP 4: Receiver receives the message.
STEP 5: Receiver decodes the symbols and
comprehends and interprets the message
STEP 6: Receiver sends response that is observed
by the sender.
Noise represents communication barriers that distort the clarity of the
message.
BARRIERS TO COMMUNICATION
Filtering :
Ex when a manager tells his boss what he feels his boss wants
to hear, he is filtering information.
Selective Perception :
Receivers in the communication process selectively see and
hear based on their needs.
Information Overload :
When the information we have to work with exceeds our
processing capacity the result is information overload.
Emotions :
How the receiver feels at the time of receipt of a communication
will influence how he or she interprets it.
Language :
Words mean different things to different people.
Communication Apprehension :
Undue tensions and anxiety about oral communications,
written communication or both.
DIRECTION OF COMMUNICATION
Downward :
Communications that flows from one level of a group or
organization to a lower level is a downward
communication.
Upward :
It’s used to provide feed back to higher-ups, inform them
of progress towards goals and relay current problems.
Lateral :
When communication takes place among members of
the same work group, among members of work groups
at the same levels.
INTERPERSONAL COMMUNICATION
Oral Communication
∙ Phatic () ∙ Cathartic()
∙ Informative() ∙ Persuasive()
Written Communication
⮊ Non Verbal Communication
★ Facial Communication
★ Eye Communication
★ Artifactual Communication
★ Tactile Communication
★ Paralanguage Communication(Why don’t I
take you to dinner tonight)
★ Territoriality Communication
★ Spatial Communication
★ Body Language
★ Cultural Variation
BODY LANGUAGE
ORGANISATIONAL COMMUNICATION
Formal Small Group Networks
❖ The Chain Network
Communication flows only upward or downward
(accuracy).
Chain Network
◆ The Wheel Network
In this several subordinates report to a superior.
Here subordinates do not have interaction among
themselves(emergence of a strong leader).
Wheel
⬥ All Channel Network
This network permits all group members to actively
communicate with each other(high member
satisfaction).
All Channel
⮊ The Grape Vine
Video Conferencing
It permits employees in an organisation to have
meetings with people at different locations.
Knowledge Management
Knowledge Management is organising& distrubuting
an organizations wisdom so that right information
gets to right people at the right time.
Current Issues in Communication
■ What role does silence play in communication?
■ What are the implications of the politically
correct movement on communications in
organizations?
Politically correct Communication
■ Physically challenged or differently abled( replaces
physically disabled or handicapped)
■ Educational equity (replaces quotas)
■ Undocumented workers (replaces illegal aliens)
■ Monocultural (replaces white)
■ Senior (replaces elderly or old)
■ Vertically challenged (replaces dwarfs or midgets)
■ Indigenous people (replaces Native Americans or
American Indians)
■ Differently –sized people (replaces overweight or
obese)
Contin….
■ Visually impaired (replaces blind)
■ Eurocentric suit ( replaces western clothes)
■ Afro Americans (replaces Negros)
■ Meteorologist (replaces weather man)
■ Chair person (replaces chairman)
■ Negative patient outcome(replaces death)
■ Post consumer waste material(replaces garbage)
■ Follicly challenged (replaces bald)
THANK YOU