Antiniolos, Faie R.

BSBA 3
What are the things included in job description and job specification?
What is job description?
Job description includes basic job-related data that is useful to advertise a specific job
and attract a pool of talent. It includes information such as job title, job location, reporting to
and of employees, job summary, nature and objectives of a job, tasks and duties to be
performed, working conditions, machines, tools and equipments to be used by a prospective
worker and hazards involved in it.
Purpose of Job Description
 The main purpose of job description is to collect job-related data in order to advertise
for a particular job. It helps in attracting, targeting, recruiting and selecting the right
candidate for the right job.
 It is done to determine what needs to be delivered in a particular job. It clarifies what
employees are supposed to do if selected for that particular job opening.
 It gives recruiting staff a clear view what kind of candidate is required by a particular
department or division to perform a specific task or job.
 It also clarifies who will report to whom.

Job title
The job title is naturally what will catch the eye of an ideal candidate. It should include what
they will do (i.e sales) and their level within the company (i.e. associate, manager, vice
president, etc). The title needs to make the right people immediately think, “I can do that job,”
and go on to read the full description.
Over the past few years, some companies have replaced traditional job titles with unique,
somewhat silly ones. Instead of having a “sales director” or “lead designer,” they’ll have a “sales
ninja” or “design unicorn.” Be careful with these type of titles, as they can deter serious
professionals from applying. Additionally, they’re not optimized for job board search engines,
so your description might not show up when someone searches for a title they identify with.
Job Location
Even if someone is just the right fit for your job, they can’t proceed if it’s not in a location that
works for them. The location of the position should be displayed front and center on the job
description so a job seeker can decide if it makes sense to apply. If you’re in a city, also consider
providing the exact neighborhood of your office so there is no need to do any additional
research.
Job Description Summary

The job description summary: ✶ Contains 1 - 3 paragraphs. ✶ Summarizes the main points of
the job description which may include key responsibilities, functions, and duties; education and
experience requirements; and any other pertinent information (i.e. scheduling requirements,
travel, etc)
Reporting to
Reporting lines clarify responsibilities of a role by showing who the candidates reports to and
who reports to them. This is important, not only in relation to compliance issues, but also to
give the candidate an insight into the hierarchical structure of the organisation and how their
position fits into it.
Working Conditions
Identify the working conditions and physical demands which relate to the essential functions of
the position, such as working indoors/outdoors, working with exposures to hazards, etc. Include
special considerations for the position, such as occasional travel or necessary overtime.
Job Duties and Responsibilities
Job responsibilities are what an organization uses to define the work that needs to be
performed in a role and the functions that an employee is accountable for.

What is Job Specifications?

Also known as employee specifications, a job specification is a written statement of educational
qualifications, specific qualities, level of experience, physical, emotional, technical and
communication skills required to perform a job, responsibilities involved in a job and other
unusual sensory demands. It also includes general health, mental health, intelligence, aptitude,
memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and
ethics, manners and creativity, etc.
Purpose of Job Specification
 Described on the basis of job description, job specification helps candidates analyze
whether are eligible to apply for a particular job vacancy or not.
 It helps recruiting team of an organization understand what level of qualifications,
qualities and set of characteristics should be present in a candidate to make him or her
eligible for the job opening.
 Job Specification gives detailed information about any job including job responsibilities,
desired technical and physical skills, conversational ability and much more.
 It helps in selecting the most appropriate candidate for a particular job.
Qualifications
An ability, characteristic, or experience that makes you suitable for a particular job or activity:
Some nursing experience is a necessary qualification for this job. ... No formal qualifications are
required for the work - you'll get on-the-job training.
Experience/training
The work experience section allows you to feature the most prominent achievements in your
professional life. Focusing on the goals you have achieved in your previous positions can help
you show your employer how you can help push a team toward success.
Skills
skills are those abilities that allow a candidate for employment to excel in a particular job. Some
skills are attained by attending school or training programs. Others can be acquired through
experiential learning on the job. The skills that are needed for a specific job are also known as a
skill set. When hiring, employers will usually include the skill set required to be able to perform
the job in the job posting.
Example:
Job Description
Job Title: General manager
Job Location:

Job Summary:
The General Manager blends business acumen and operational knowledge to drive
business results while building a high-performing team. This role uses discretion in assigning
duties to employees and in employment decisions and is accountable for the achievement of
sales goals, operations, staffing and performance management of employees. The General
Manager reports to the CEO. You will need proven operational prowess, marketing savvy, and a
growth mindset, as well as the ability to manage a team to execute Company’s vision. Directs
the overall operation of the service and is also responsible for all aspects of contract
compliance, oversight of local management team and employee work force. The General
Manager will oversee operations and tasks performed at respective office to ensure all facets
run smoothly and at a profit, make necessary decisions for the office in order to ensure
compliance with company and government regulations, and direct the workflow of drivers,
packers, and helpers as needed, ensuring a positive experience for the customer through
training and a positive work environment for employees.
As a General Manager, you will lead the success of your team by setting the bar high for
performance. You will coach, develop, and lead your team to reach Company objectives and
metrics in a fast-paced, dynamic, and high-energy environment. Along the way, we'll provide
you with a training and development program to help you move your career forward. He/she
will provide support, leadership and direction to assigned operating location to ensure delivery
of annual business plans. He/she will control the daily operation of our contract with company
procedures.
The General Manager is responsible for the overall performance of the warehouse, including
operations, customer service, office operations and IT. The General Manager plans, organizes,
staffs, directs and controls all office activities. The selection, professional development, and
motivation of all warehouse employees are key responsibilities. The General Manager is also
accountable for achieving prescribed company objectives in regard to cost, productivity,
customer service and profit.
We are seeking a dynamic and experienced General Manager. The General Manager will
oversee all operations and guest relations efforts, oversee venue systems, hire and lead a staff
of full time and part time employees and maintain first class standards. The candidate will have
a sincere commitment to and a deep understanding of the value of operational excellence and
outstanding customer service.

Reporting to: Director of Operations and Business Development

Working Conditions:

Job Duties and responsibilities:

 Participates in formulating and administering company policies, directing and

coordinating all divisional department activities to develop and implement long-range
goals and objectives to meet business and profitability growth objectives.
 Reviews analyses of activities, costs, operations and forecast data to determine
department or division progress toward stated goals and objectives.
 Confers with the CEO and other administrative personnel to review achievements and
discuss required changes in goals or objectives resulting from current status and
conditions.
 Develops, reviews, updates, and implements business strategic planning, including sales,
financial performance, and new product development.
 Oversees departments to review operating reports and resolve operational problems to
ensure minimum costs and prevent operational delays and to meet future growth.
 Oversees key projects, processes and performance reports, data and analysis.
 Reviews and supports development and sales to oversee design concepts with
fundamental or new technology used for new or existing products or improvement to
provide cost reduction, customer requirements, and market growth.
 Reviews operations and plans to meet requirements for sales planning and to ascertain
manufacturing or outsourcing requirements to develop new markets.
 Reviews and approves preparation of accounting analysis for budgetary planning and
implementation, production efficiency, financial reporting, budgetary planning and
submittal for capital expenditures.
 Oversee, coach, and develop all store team members in order to build new business and
maintain store profitability. This includes training team members on systems, policies,
compliance, account management, recovery, and daily performance reports.
 Manage overall store performance by meeting or exceeding Company performance
standards, including Key Performance Indicators (KPIs). Track, analyze, and train team
members on various performance reports.
 Lead your team to reach or exceed sales goals by selling loan or pawn products to
consumers, identifying local marketing strategies, leveraging business-to-business
 partnership opportunities, obtaining referrals, and hosting and participating in
community events.
 Supervise and maintain office security and conduct proper opening and closing
procedures, including management of vault, cash drawer, and bank deposits.
 Ensure a work environment that upholds compliance with Company policies and
procedures, as well as local, state, and federal laws and regulations.
 Maintain a visually pleasing and professional atmosphere that aligns with the values and
mission of the Company. This includes overseeing store planogram and ensuring
seasonal and/or promotional marketing material are displayed properly.
 Work efficiently in a rapidly-changing and fast-paced environment and handle multiple
challenging tasks with ease to meet individual and team performance standards.
 Utilize strong interpersonal skills to communicate and interact with customers and team
members at all levels.
Job Specification
Qualifications:

 Performance management
 Staffing
 Management Proficiency
 Developing standards, coaching, and team coordination
 Financial planning
 Process improvement
 Decision making
 Strategic planning
 Quality management
Education and Experience Requirements:

 High School Diploma or equivalent.

 University/college degree in management a plus
 At least 2 years of successful management experience
 Degree in business management or a masters in business administration.
 Good knowledge of different business functions.
 Strong leadership qualities.
 Excellent communication skills.
 Highly organized.
 Strong work ethic.
 Good interpersonal skills.
 Meticulous attention to detail.
 Computer literate.
  Proactive nature.

Skills:

 Strategic planning skills: GMs must ensure the development and implementation of a
clear strategic plan for an organization or business unit.
 Financial planning skills: GMs are responsible for looking at the future of the business
and making key investments and investment recommendations.
 Interpersonal skills: GMs must be able to support the development of a healthy internal
culture that retains key employees and encourages their professional development.
 Leadership skills: GMs are responsible for leading entire business units or divisions of an
organization.