Professional Documents
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Employee Guidebook As of 2013-10-07
Employee Guidebook As of 2013-10-07
15
DOLE
Secretary’s Message
No less than President Benigno S. Aquino III had set the lead and
example. When he first assumed office in June 2010, in his Social
Contract with the Filipino People, he puts premium upon good
governance and ethics as the vision for the Philippines, obviously
with its civil servants and the government at the core, coming to a
―re-awakened sense of right and wrong‖ and ―a government
dedicated to honing and mobilizing our people’s skills and energies
as well as the responsible harnessing of our natural resources.‖
In this light, our very own Department of Labor and Employment
(DOLE) accepts the indispensable mandate and responsibility
affecting our almost 40 million Filipino labor force and the more
than 8.5 million overseas Filipinos and their families. To fulfill the
enormous task, we happily abide by the Administrative Code of
1987; the Citizen’s Charter that focuses on the mandate of
efficiency in services and programs; the Code of Conduct for
DOLE Officials and Employees; the Labor Code and labor laws
that we implement; the Tripartite Integrity and Efficiency Board;
and the Civil Service laws and regulations which are all essential
in efficient performance of everyone, from the Secretary of Labor
and Employment to the lowest-ranking individual employee.
ROSALINDA DIMAPILIS-BALDOZ
Secretary
TABLE OF CONTENTS
Annexes
DOLE Directory…………………………………………………………. 64
References
PART I
OVERVIEW OF DOLE
HISTORY
The Department of Labor and Employment (DOLE) is the national
government agency mandated to formulate and implement policies
and programs, and it serves as the policy-advisory arm of the
Executive Branch in the field of labor and employment. It started as
a small bureau in 1908. It became a department on
December 8, 1933 with the passage of Act 4121.
VISION
Every Filipino worker attains full, decent and productive
employment.
MISSION
To promote gainful employment opportunities, develop human
resources, protect workers and promote their welfare, and
maintain industrial peace.
OFFICE/AGENCY FUNCTIONS
From the data and assessment, the Plan sets forth a framework
for responding to these issues and challenges and the corre-
sponding strategies responses that will be implemented from
2011 to 2016.
PART II
TERMS OF EMPLOYMENT
A.Status of Appointment
B. Work Schedule
3. The core working hours shall be from 8:00 a.m. to 4:00 p.m. on
Mondays and from 9:30 a.m. to 4:00 p.m. on Tuesdays and
Fridays. Hence, if you report for work beyond 8:00 a.m. during
Mondays and 9:30 a.m. during Tuesdays to Fridays, you shall be
considered tardy and if you leave before completing 8 hours of
work you shall be considered undertime. Such period
corresponding to your tardiness and/or undertime shall be
deducted from your vacation leave credits. Likewise, tardiness in
the morning cannot be off-set in the afternoon by extending hours
of work beyond the official work schedule.
C. Record of Attendance
2. Your Daily Time Records (DTRs) shall be sent to you after end
of the month for your signature and for approval of your head of
office or his/her authorized representative. You have to submit
your signed DTRs to the HRDS within five (5) working days
from receipt of such. Failure to submit DTR/s on the deadline
set shall result in the withholding of your salary.
E. Leave Credits
1. You are entitled to a 1 day vacation leave and 1 day sick leave
for every 24 days of actual service or a total of 15 days
vacation leave and 15 days sick leave annually with full pay.
2. Your vacation and sick leave shall be cumulative and any part
thereof which may not be taken within the calendar year may
be carried over to the succeeding years.
F. Leave of Absence
2. When you fail to file your leave application within the prescribed
period, your absence shall be considered unauthorized, hence,
be disapproved by your head of office or his/her duly authorized
representative. Unauthorized/disapproved leave means out-
right deduction from your salary and may be a ground for
disciplinary action.
BENEFIT WHAT TO DO
1. SALARIES
2. ALLOWANCES/
REMUNERATIONS
Cash Gift
BENEFIT WHAT TO DO
3. LEAVE BENEFITS
Rehabilitation Leave
- it may be availed of for a maxi-
Should be filed with
medical certificate and
mum of 6 months due to job-
evidences that the wounds or
related injuries.
injuries were incurred in the
performance of duty.
Employee Guidebook 20
BENEFIT WHAT TO DO
PART IV
1. Library
Present your Ground Floor, DOLE
Reference books,
employee ID to the Executive Building,
current newspapers,
librarian and San Jose St.,
periodicals and
register. Intramuros, Manila
journals are
Phone No.5273000
available. It is open
Local 113
from 8:00-11:30 a.m.
and 1:30-4:30 p.m.
2. Canteen Ground Floor, DOLE
Being operated and Building, Gen. Luna
supervised by the St., Intramuros,
DOLE Employees Manila
Cooperative. Phone No.5273000
local 528
3. Wellness and
Activity Center Present your Ground Floor, DOLE
You can work out and employee ID and Executive Building,
avail of various register. San Jose St.,
equipment. Intramuros, Manila
4. Conference Building
Rooms at the DOLE Request should be Administration
Executive Building made in advance. 2nd Floor, DOLE
Conferences, Building, Muralla St.,
meetings and Intramuros, Manila
seminars may be Phone No.5273000
held at the ff: local 208
1. Ople Hall
2. Room 209 Office of the Secretary
7th Floor, DOLE Bldg.,
3. Room 210
Muralla St., Intramu-
4. OSEC Conference
ros, Manila
Room
Phone no.5273000
local 701
Employee Guidebook 22
PART V
MOVING AHEAD
1. Strategic Performance Management System (SPMS)
You are required to prepare your Individual
Performance Commitment and Review (IPCR) for each year
based on the approved Office Performance Commitment and
Review (OPCR). Your performance shall be regularly moni-
tored and evaluated at the end of the year and shall be sub-
mitted to HRDS on or before the last working day of January.
Please refer to DOLE A.O. No.114, series of 2011 for the de-
tails.
2. Career Development
1. Competency-based Training and Development
Program — All personnel shall complete a minimum num-
ber of training hours per year based on the following:
at least 24 hours on management course/s for
Division Chiefs and above
at least 24 hours technical and administrative
training for staff occupying 2nd level position
At least 16 hours administrative training for staff
occupying 1st level position.
PART VI
2. Incentive Rewards
PART VII
GENERAL PROVISIONS
Section 1. OBJECTIVES
Section 2. COVERAGE
This Code covers all officials and employees of the DOLE
Offices, Services, Bureaus, Regional Offices and
Philippine Overseas Labor Offices, regardless of employment sta-
tus.
Loyalty
Excellence
Professionalism – Performing duties with the highest
degree of excellence, professionalism, intelligence and
skill.
Section 10. DOLE officials and employees shall honor the flag
and are encouraged to regularly attend the flag-raising ceremo-
ny every Monday, as an expression of respect and loyalty to
the Department and to the country. This rule does not cover
officials and employees whose religious affiliation prohibits
attendance to flag-raising ceremony.
Employee Guidebook 35
a. Enter into any contract with the DOLE or any of its offices,
bureaus or attached agencies for the procurement of supplies
or services, and lease or sale of property except with duly
registered DOLE employees organizations, subject to regular
procurement procedures;
RULE V. Nepotism
Section 1. Coverage:
This Order takes effect immediately upon its posting in the DOLE
Website and dissemination in all offices and agencies of the
Department.
I. RATIONALE
II. OBJECTIVES
III. COVERAGE
13. ―Relatives‖ refers to any and all persons related to the POLO
personnel within the fourth civil degree of consanguinity or
affinity, including bilas, inso and balae;
V. CORE VALUES
Loyalty
Political neutrality – providing service to everyone
without discrimination and regardless of party affiliation or
preference; non-participation in any partisan political
activity at the expense of public service
Excellence
Professionalism – Performing duties with the highest
degree of excellence, professionalism, intelligence and skill.
X. Effectivity
This Order takes effect immediately upon its posting in the DOLE
Website and dissemination in all offices and agencies of the
Department.
Employee Guidebook 56
PART VIII
END OF EMPLOYMENT
Your separation from the DOLE comes in two ways – either you
choose to leave it or you are asked to do so.
A. Voluntary Separation
Transfer
Resignation
Optional Retirement
If you comply with all the requirements prescribed by the
retirement rules discussed earlier in this guidebook, you may opt
for optional retirement under R.A. 8291 (employees
below 65 years old but with at least 15 years of service in the
government)
B. Involuntary Separation
You can also be forced to leave the DOLE and the grounds
for involuntary separation may be the following:
Compulsory Retirement
When you reach the age of 65, retirement becomes
automatic and compulsory.
Abandonment of Office
When you accept an appointment in another office or when
you fail to report back to duty after the expiration of an authorized
and approved leave of absence in a manner than can be
considered as total and clearly indicating absolute
relinquishment of the position, you hereby abandon your post in
the Department and as such, you are dropped from the service.
ANNEX A
Employee Guidebook — ANNEX A 59
21. Ensure that the DOLE and its attached agencies are
streamlined and rationalized to have clear-cut and distinct
mandates and that qualification standards, especially on
eligibility, will be strictly followed.
Employee Guidebook — ANNEX A 62
Rosalinda Dimapilis- Baldoz Tel No: 527-3000 loc. 701, 703, 704,
Secretary 706, 707
Fax No: 336-8182
Email: secrdb@dole.gov.ph
Rebecca J. Calzado Tel No: loc. 724, 726 & 727; 527-3526
Assistant Secretary for Policy and Inter- Fax No: 527-2130
national Affairs Email: ppsdole@yahoo.com
Lily Pearl L. Guerrero Tel No: loc. 202, 204 and 205
OIC-Director IV Fax No: 527-3480
Email: administrativeservice@gmail.com
BUREAUS
Bureau of Local Employment (BLE)
6th Floor, First Intramuros BF Condominium Corporation, Solana St.,
corner Andres Soriano Ave. (Aduana St.), Intramuros, Manila
http://ble.gov.ph/
ATTACHED AGENCIES
A.O. No. 196, s. 2005, “DOLE Program on Awards and Incentives for
Service Excellence (DOLE PRAISE)”, approved by the CSC on May 16,
2005
(Koro)
Tayo’y magkaisa sa diwa at gawa
Laging isaisip itong ating bansa. (2x)
Maglilingkod… Magtatanggol…
Lumilingap saan man naroon.
I, _________________, as _________________ of
the _______________________________, do hereby
PLEDGE to:
So help me God.
Prepared by
Human Resource Development Service
in coordination with Planning Service and
Labor Communications Office
Revised as of October 10, 2013