1.

0 JOB IDENTIFICATION

Job Title: Receiver

Department: Accounts

Location: Golden Tulip Port Harcourt Hotel

2.0 REPORTING RELATIONSHIP

Directly Report to: Purchasing Manager, Chief Accountant

Direct Subordinate(s): None

3.0 MAIN OBJECTIVE OF THE JOB

3.1 to ensure there is proper procedures for receiving all products entering the
facility including verifying actual product against bill of lading, confirming
product quality, and checking product temperatures as needed.
3.2 To ensure accurate accounting of the materials received and issued and
ensure a favourable working atmosphere is maintained for the personnel
working in the store.
3.3 To ensure proper safety measures are taken for the safety of
the store building, materials in the store and the men working in the store.
3.4 To Plans and perform work that involves receiving, inspecting, returning,
unloading, packing, pricing, delivering, and maintaining a perpetual inventory
of forms, office supplies, and various types of equipment. .
3.5 Keep and maintain records of all items received, ensure that all items
received are in good conditions as well as they meet the required specifications.
4.0 JOB SPECIFICATION

Literacy: Relevant diploma or degree in Management/Finance or related

business discipline. Able to work with MS Office suit, Excel. Two years of
experience in storekeeping, inventory control, and recordkeeping;
Additional Qualifications: Must be physically able to lift heavy items above and
below shoulder height, and perform continuous standing, walking, reaching, and
bending.
Must be fully literate and able to read and interpret procedures and
communications.
Numeracy: Must be fully numerate to be able to perform relative calculations,
statistics, be able to interpret basic accounts, goods documentation, quality
control checklist, stock numbers and codes and complete necessary stocktaking
procedures. Must be computer literate and able to input and extract relevant data
from computerized formats.
Language: English for the purposes of communicating with GUESTS and
Management.

Physical: Must be able to maintain the physical stamina to personally

supervise areas of responsibility.

Competency: The employee is able to consistently apply the skills and

knowledge requirements of the job position in order to meet and exceed the Key
Result Areas of the job requirement.
Positive attitude and good communication skills, Flexibility to respond to a
range of different work situations, Ability to work on your own or as part of a
team.

Have a good eye for detail., Familiar with Materials Management system
(MMS).

Familiar with Inventory Management Software, must have basic computer skills
for the day to day operation

Ability to understand the organization's strategic direction, how decisions

impact the business and how to strive to improve organizational performance

5.2. JOB DESCRIPTION

The receiver is responsible for the safe, timely and accurate receipt of produce
and miscellaneous items ordered and placed in specified areas of the
store/storage area.

5.1. Collaborate with procurement staff to list expected deliveries

5.2 Receive stock and sign invoices upon received as well as inspect contents to
ensure they are undamaged and paid for satisfactory deliveries

5.3 Ensured all stock are verified according to order and invoices (quantity,
quality, price etc.)

5.4 Contact suppliers when there is mistake in what was ordered.

5.5 Assume responsibility for returning unsatisfactory shipments or receiving

replacements

5.6 Label deliveries and allocate them to their designated place

5.7 Maintain accurate records and assist in inventory control

5.8 Able to follow standards for issuing and receiving stock.

5.9. Assist the Accounts Payable Clerk / payable assistant in finding out any
cost errors.
5.10. Complete all forms and paperwork as it relates to any item ordered.
5. 11. Work closely with Purchasing to order and receive items and equipment
as needed for hotel operations.
5.12. Follow up on any vendor delivery issues and the return process.
5.13. Follow up on documentation of night-time issues ensuring it is in
accordance with established internal controls and procedures.
5.14. Adhere to all Health and Safety procedures particularly relating to food
and beverage items.
5.15. Ensure uniform and personal appearance are clean and professional.
5.16. Speak with others using clear and professional language.
5.17. Keep accurate recordings of all incoming damaged and returned goods.
5.18. Verify and track received inventory.
5.19. Perform any other obligations as allotted by the management or
supervisors
6.0 PERSONAL TRAITS AND CHARACTERISTICS
6.1 Devotion, diligence, politeness, dedication and discipline.
6.2 Teamwork, proactive, self-driven, result oriented with a positive outlook.
6.3 Committed, reliable, tolerant and determined.

This Job Description is not exhaustive and not limited to the guidelines above.
All other items not enumerated are covered by the Policies and Procedures of
the Departmental/Hotel, the Employees Handbook and the Golden Tulip Port
Harcourt Hotel Code of Corporate Conduct, which may be revised at any date.

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HR Signature Date
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HOD Signature Date
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Employee’s Signature Date