HOTEL & CONVENTION CENTER, INC.

Tahao Road, Legazpi City

PURCHASER

DIVISION: ADMIN & GENERAL

DEPARTMENT: FINANCE & ACCOUNTING DEPARTMENT
REPORTS TO: RESIDENT (HOTEL) MANAGER

SUMMARY:
Purchasers work in purchasing or procurement departments fulfilling requisition orders for
materials, supplies, tools, inventory and any other tangible items that their company or organization
needs. The purchaser is responsible for keeping the organization running smoothly by ensuring that it
has all of the supplies and inventory that it needs. The purchaser is a negotiator that must be a good
steward of the company's financial resources.

Requirements
Most purchaser opportunities require a bachelor's degree in accounting, business or finance.
However, accounting is the most sought-after degree for this field. The opportunity requires two-plus
years of experience working as a purchaser's assistant or clerk. These opportunities also require a high
degree of negotiation skills and sales ability. Although this is a purchasing job and not a sales job, many
of the same persuasive skills found in a top sales person will aid the purchaser in making good purchases
and securing the best price and deal. The Bureau of Labor Statistics reported that "purchasing managers,
buyers and purchasing agents must know how to use word processing and spreadsheet software and
the Internet. Other important qualities include the ability to analyze technical data in suppliers'
proposals; good communication, negotiation and mathematical skills; knowledge of supply-chain
management; and the ability to perform financial analyses.

Nature of the Work

The purchaser is on the phone talking to vendors and merchandisers, constantly trying to secure
the best prices for all of the merchandise that they buy. The job is an office job and is considered to
provide a comfortable and climate controlled environment. The purchaser is not usually involved in the
inventory process. This keeps them out of the warehouses and storage facilities. This opportunity has a
medium degree of stress as the purchaser must meet many deadlines, budget guidelines, delivery
schedules and quality standards. If the purchaser fails to acquire a required material, it can close the
business down temporarily.

Duties
The purchaser is responsible for ordering inventory, supplies, equipment and services for all
departments and divisions. The purchaser is responsible for securing the best price for all purchases
without jeopardizing quality. The purchaser is responsible for generating and submitting purchase
orders in accordance with the company policies and procedures. Purchases must follow the proper chain
of command and all specialty purchases must be approved by the purchasing manager. The purchaser is
responsible for confirming all orders and their subsequent delivery. This includes reconciling the
shipments, manifests, short- and back-stocked orders and damaged items. The purchaser must log all
purchases into the centralized purchasing system for proper tracking and classification. The purchaser
must maintain a large database of vendors and contacts within the industry. Networking is a useful tool
in securing difficult items, rush orders and backlogged merchandise.

Secondary Duties
The purchaser is responsible for providing assistance and advice to all department managers
regarding inventory purchases and purchase cycles. They must coordinate deliveries and shipments of
all inventory and supplies with department managers. They act as a liaison between procurement and
all departments. They must also maintain files and records, answer phones, respond to callers and
schedule meetings with vendors. The purchaser must attend meetings with vendors as well as clear all
vendors for use within the company.