PARENTS

ASSEMBLY
June 28, 2016

What is On the Job Training (OJT)?

A training program for students designed to immerse them
in a work environment relevant to their courses in the
attempts to learn productivity in, knowledge on, and
respect for the workplace.
On the - Job Training program is a course requirement
providing an opportunity to not only apply the theories,
principles and ideas learned in school but also enhances the
technical knowledge, skills and attitudes of students
towards work necessary for satisfactory job performance.
On the Job Training program also serves as a venue
where students earn experience in career positions relevant
to their choice of academic degrees as well as open up
other future career choices towards gainful employment.

General Objectives
Apply and appreciate the relevance of classroom
learning to the actual work setting;
Give students with actual workplace experience,
exposure to various management styles, industrial and
procedures of various occupations in relation to their
respective fields of learning;
Provide standards and guidelines for conducting
OJTs such as amount of workload, number of hours,
learning objectives, monitoring scheme and sanctions;

Enhance the personality, confidence,

mediation/negotiation, public relations/communication
and critical thinking skills of the Trainee;
Clearly establish the roles and responsibilities of
involved parties and provide for protocols regarding
different situations that may arise during the OJT;
Promote the OJT program through standardized
procedures that are uniform, manageable, and practical
so that more institutions will participate through;
Continuously improve the OJT/Practicum Program by
gaining inputs from the partner institutions.

HRM 402
Internship with
Field Trip/SOLAS
4 Units

Practicum Confirmation and Acceptance Letter (standard format)

Daily Report of Activities
Memorandum of Agreement (MOA)
Evaluation form - Supervisor & Adviser
Daily Time Record (DTR)
Certificate of Completion
The Trainee should abide by the rules and regulations set forth by the
institution/company where he/she is undergoing internship.
The practicum site may be assigned by the practicum supervisor or chosen by
the Trainee.
The Trainee should pay the required practicum fee determined by the
department concerned to cover the expenses for this purpose.
The Trainee should always observe discipline and right conduct. He/She
should always project the Purisimian image. He/She shall at all times wear the
appropriate dress code. He/She should not engage in any form of intimate
relationship with clients, patients, students, staff and on-site intern supervisor.
He/She is not allowed invite/entertain personal visitors in the practicum site.

He/She should avoid incessant talking and loitering in the

practicum premises. Mobile phones and other electronic gadgets
should be set on a silent mode when he/she is on duty or as
prescribed by the company. The Trainee should not engage in
any form of gambling/drinking intoxicating beverages and the
like while on duty or off duty within the practicum site premises.
The student/trainee is expected to submit reports and
requirements on time.
The student/trainee should observe punctuality and attendance
in reporting to his/her assigned training area. He/She should
accomplish the attendance recording sheet noted by the training
supervisor.
B. Parents/Guardian/Spouse
The parents/guardian/spouse shall co-sign the training contract
to manifest approval or consent to the on-the-job training of

C. Practicum Adviser
The Practicum Adviser shall be responsible for all
aspects of the student internship programs including
program implementation, monitoring and evaluation.
The Practicum Adviser is expected to conduct an initial
site visit to ensure that the training facility is safe and
conducive for the student/ trainee.
The Practicum Adviser is expected to review, orient,
interpret and clarify to the student/trainees the
objectives of the on-the-job training program.

It is the responsibility of the Practicum Adviser to do a regular

monitoring of the student/trainees under him/her to check on
their overall performance and discuss with the On-Site
Supervisor to further improve the OJT program. This will ensure
immediate resolution of student/trainees concerns, if there is, as
well as provide an opportunity to evaluate the OJT program and
follow up on the progress of the student/trainee.
He/She should also meet with his her students regularly on
periodic examination schedules for student feedback on their
respective assignments to validate complaints concerns of both
parties, if any.

He/She should also be available for

consultation with the student/trainee and
provide coaching and counselling assistance,
if needed.
He/She is also responsible in evaluating the
student/trainees reports, self - evaluation
and will give the final grade taking into
consideration the evaluation of the On-Site
Supervisor.

D. Partner OJT Institution

The partner institution/company/office shall be responsible in providing actual
on-the-job training (OJT) to the trainee.
The partner institution/company/office shall be responsible in assigning the
trainee to any department during the duration of the OJT requiring for exposure
to actual work. The OJT schedule shall be determined by the partner
institution/company/office in coordination with the trainee and the schools
assigned practicum supervisor.
Work assignments to the student/trainee should be clearly explained by the
partner institution/company/office to ensure that the duties, role and
responsibilities of the trainee are clearly defined and outlined.
The partner institution/company/office shall assign a focal person to serve as
On-Site Supervisor who will monitor the trainees overall work performance
including demeanor, competence and professionalism.
The partner institution/company/office shall conduct an evaluation of the
trainees overall performance based on the agreed standards or requirement
with the school.
The partner institution/company/office shall issue a Certificate of Completion to
the trainee upon completion of the on-the-job training program.

E. On - Site Supervisor
The On-Site Supervisor is responsible in providing the trainee with
opportunities to work with the specific department or area where
they can best apply the theories, principles and ideas learned in the
academe.
He/She will also be responsible in coordinating with the different
departments of the partner institution/company/office where the
trainee will report.
He/She is responsible in supervising the student/trainee for the
duration of the on-the-job training program.
He/She will also facilitate the evaluation of the student/trainees
performance using the agreed upon standard or requirement of the
school.
He/She will regularly meet with the Practicum Adviser to discuss
his/her evaluation, observations and other issues that may arise for
the duration of the on-the-job training program. This will also be an
opportunity to discuss the program of the student/trainee.

Procedure for Practicum Application and Company Accreditation

The student selects the company for his practicum.
Attach Official Study Load as proof of enrollment, and other
requirements to the Practicum Adviser, Memorandum of
Agreement (MOA), Recommendation Letter, Acceptance Letter
and the Waivers signed by student and the parents. Submit the
same to the CBMA Deans Office in duplicate and placed inside 2
separate brown envelopes which must be properly labeled
(Original or Photocopy and indicating Name, Section, Cellphone
or Landline number). These must be submitted before the start
of the Practicum Period. The Practicum Adviser together with the
Dean will approve the application.
Completion of _________________ hour - requirement with
satisfactory rating from the immediate on-site supervisor and
faculty adviser. A daily journal will be required from the students
to account their activities and learnings.

Practicum Period
Summer Practicum shall be completed
during the summer session, April to May,
Monday to Friday, no more than 8 hours per
day for a total of 270 hours.
Practicum on the senior year shall be
completed during the first semester, June to
October, no more than 8 hours per day for a
total of 360 hours.

Monitoring and Evaluation

In order to ensure effective learning through
actual work exposure if achieved during the onthe-job training, student/trainees will be
evaluated and the OJT program monitored.

Weekly Journal/Report
Trainees will be required to submit a weekly journal or
report duly noted and signed by the On-Site Supervisor,
to the Practicum Adviser outlining his/her observations,
learning and reflection relative to the actual work s/ he
was exposed to.
The report will help ensure that the school and the
partner institution/ company/office are updated on the
on-the-job experience of the trainee and assess whether
it is congruent with the agreed upon training plan and
learning objectives.
The weekly journal or report will be assessed and
synthesized by the Practicum Adviser.

Supervisor Evaluation
The student/trainee will be evaluated by the partner
institution/company/office assigned On-Site Supervisor on
a bi-weekly basis on the merit of work performance,
competence, work attitude, compliance to submission of
reports, attendance and professionalism.
The result of the said bi-weekly assessment will then be
submitted to the Practicum Adviser who will provide the
feedback to the trainee and act on the matter, if any.
Further, the trainee will also be evaluated at the end of
the on-the-job training program by the On-Site Supervisor
and he/she will submit the evaluation documents to the
Practicum Adviser who will consolidate and synthesize the
said documents.

Post-Mortem Evaluation
The student/trainee will submit a post-training
narrative report to the partner
institution/company/office and Practicum Adviser
and such will be a basis for the release of the
Certificate of Completion. The report may be used
as basis of the partner institution/company/office as
well as the school/HEI in improving its on-the-job
training program and guidelines.

Selection of Company for Practicum

The Practicum Adviser shall be responsible for
selecting the Company/Institution where the
students will be trained for their Practicum;
however, students can search for their company
for practicum but subject to the approval of the
Practicum Coordinator, and in accordance with
the following guidelines on the selection of
institutions.
Students are not allowed to have their Practicum
with their family-owned enterprise or, if with an
independent company, not be under the direct

Uniform
During the Practicum Period, the Student shall be
required to wear the prescribed Practicum
uniform to be determined by the Practicum Office,
or Business Attire if required by the partnerinstitution, as the case may be.

Course Requirements
The Students are required to complete the course hour
requirements, equivalent to 270 hours, obtain a
satisfactory rating from the supervisor/manager/HR
Head and the Practicum Coordinator, and attend the
school - prescribed practicum activities to pass the
course. The rating instrument shall be developed by the
Practicum Adviser and will be the instrument used by
the supervisor in assessing the performance of the
Trainee for purposes of course grading.
The school-prescribed practicum activities which
students are required to attend are as follows:

Pre - Practicum Orientation, where the final

instructions, guidelines and requirements of the Practicum
course will be given by the Practicum Adviser as well as
the Dean.

Interim Assessment, where the students will provide the

Practicum Adviser with feedback related to their work
environment, duties and responsibilities, and other workrelated concerns.
Post - Practicum Meeting where the Practicum Adviser,
the Dean and the Trainees will provide a summation of the
learnings. It will also provide the students a forum to
share insights and experiences acquired during the
Practicum.

The Grades of the Students will be computed based on

the following:
Supervisors Rating
50%
Narrative Report
40%
Practicum Advisers Rating 10%
TOTAL
100%
Others:
The Practicum Adviser will be issuing additional
guidelines before and during the Practicum period to
ensure the efficient implementation of the Program.
Strict compliance of these guidelines is expected.

Responsibilities of the Students

1.Observe the rules of etiquette and code
of discipline of the participating industrypartners at all time.
a.Treat supervisors with utmost courtesy.
b.Give the customers the appropriate
service.
c. Develop ones personality by being
friendly coupled with modesty and
professionalism.

Observe the rules and regulations imposed by the

hotel/restaurant.
a. Keep regular working hours.
b. Inform formally the coordinators of school and
hotel/restaurant on reason/s for absence/tardiness.
2.

c.
Follow policies on break periods, meals, etc.
d. Wear the required official uniform or attire of the
hotel/restaurant.
e. Never take out any hotel/restaurant property (food,
utensils, etc.).
f. Follow other rules and regulations prescribed by the

Accept responsibilities and perform ones duties

as part of training and experience.
4. Stay clear of employee problems and intrigues.
A student whose training is terminated by the
practicum training institution for valid reason will
have to resume practicum training the following
semester, after disciplinary action shall have been
taken.
5. Follow the practicum schedule. No student is
allowed to disrupt the official practicum schedule.
Permission for leave of absence should be obtained
in writing from the Practicum Faculty and the
training institutions practicum coordinator.
3.

6. Meet attendance requirement of the school. A

student who exceeds 20% absence of the official
training hours, based on the official training
schedule, will be subject to disciplinary action.
7. Disciplinary action shall be given for violation of
the above rules and regulations and for other forms
of misdemeanor. After a thorough investigation by
the representative of school and the participating
hotel/restaurant, the disciplinary action can be in any
of the following forms:
a. written reprimand
b. suspension

However, in some cases of misdemeanor (i.e.

insubordination) the participating
hotel/restaurant may decide on outright
termination depending on the gravity of the
misdemeanor.

Important Dates to Remember

ACTIVITY
DATE
Completion of Requirements March 15 April 1, 2016
Start of Enrollment April 4, 2016
Pre Practicum Orientation April 7, 2016
Interim Assessment I TBD
Interim Assessment II TBD
Interim Assessment IIITBD
Post Practicum Meeting TBD
Narrative Report Presentation TBD

Appendices
Application Letter
BS HRM Non Ladderized Curriculum major in Cruise Ship
Services
BS HRM Non Ladderized Curriculum major in Culinary
Arts and Kitchen Management
BS HRM Non Ladderized Curriculum major in Rooms
Division Management
BS HRM Ladderized Curriculum
Application Form for Practicum
Practicum Training Agreement
Resume
Letter of Recommendation
Letter of Acceptance