● Risk: Staff and volunteer safety

It's easy to get caught up in ensuring that your guests and participants have a great time and that
nothing goes wrong. Your entire event staff, on the other hand, is an equally essential group of individuals.
Their safety is critical, and you should carefully consider each position and the hazards that come with it.
Lifting heavy equipment, marshalling crowded highways, or dealing with crowds are all examples of this.

Response: Sit down with your event crew and go through all of the possibilities. You can better
prepare your employees by giving them clear instructions and training. What's the end result? Those
circumstances won't be a problem on the day since your staff will know precisely what to do.

Sample scenario: Prepare ahead basic First aid kits, and Have the available staff that have First aid
experience or training to be informed on what to be prepared at all times and what to prioritize if an
incident occurs, that can react immediately to tend to the injured.

● Risk: Earthquake that might happen during the duration of the event, that might cause collapsing
debris to happen and even might start fires during the event.

Response: Set the event on the ground floor of the venue and make sure there are exit signs visible
in which the participants need to go to assure their safety. While for the case of any fires make sure the
venue is equipped with a sprinkler system and smoke alarms to prevent the spread or start of any large fire
hazards.

● Risk: Financial shortage or the lack of ability to track performance against budgets or insufficient
internal controls.

Response: We must establish a committee that is knowledgeable in the financial aspect that can
make solutions in such unanticipated situations that can occur. The assigned person should have a strong
background to establish good financial decisions to avoid scarcity that may affect the overall process. The
one that can expand their capacity to change unexpected scenarios with fair choices.

● Risk: Technical errors or difficulties that could affect the entire event.

Response: Make sure to have a full practice with all specialized gear you plan to use during the
event, like reinforcing each significant piece of innovation you need. Extra technical equipment that may be
intended to be used during the event. Also, make sure to have a full rehearsal of all the things that will be
used and test them prior so that you have time to get your head around the tech and troubleshoot problems.
Having a backup of all necessary technology is essential to ensure that everything is working seamlessly.

RISK IMPACT LIKELI DEGREE ACTION ON RESPON RESPONSE PLAN

HOOD OF TRIGGER SIBILITY
OF IMPACT
OCCUR
RENCE

1.Staff and 1. Unorganized M M Unexpected Head of ● Prepare basic

volunteer event circumstances the event First aid kits
safety are inevitable, staff ahead of
2. Lack of thus seminars manageme
time.
initiative event and trainings nt
staffs should be ● Have the
conducted to staff that
3. Unable to enhance their have First aid
 respond knowledge in experience or
effectively in an dealing those training to be
emergency circumstances assigned to
situation
work where
they can
quickly
respond
during an
incident.
● Sit down with
your event
crew and go
through all of
the
possibilities.
● Better
prepare your
employees by
giving them
clear
instructions
and training.

2.Earthquake It may destroy the M M Phivolcs The floor ● Set the event
Hazards venue and cause Earthquake manager on the ground
it to be forced to bulletin of the of the floor of the
end due to the latest seismic event must venue.
hazards it has events in the set or ● Exit signs
caused during the country. make sure must be
earthquake. this visible to
measure everyone.
has ● Fire alarms
already and sprinkler
been done systems must
or be available
prepared or installed in
just in case the venue.
such
disaster
may strike
anytime.

3. Financial It may cause M M Unpredictable The ● Establish a

shortage or greater stress on shortages on event's committee
the lack of the team, such as or during the financial that is
ability to the lack of event and the manager
knowledgeabl
track equipment to be lack of proper who has
performance used, the food, financial the e in the
against etc., that may ruin management responsibil financial
budgets or the entire event. plan. ity of aspect that
insufficient overseeing can make
internal the solutions in
controls. finances of such
the said
unanticipated
event.
situations that
can occur.
● Assign a
person that
has a strong
background
to establish
good
 financial
decisions to
avoid scarcity
that may
affect the
overall
process. The
one that can
expand their
capacity to
change
unexpected
scenarios
with fair
choices.

4. Technical It may cause H H Lack of The events ● Make sure to

errors or delay to the event Technical Production have a full
difficulties flow. gears and Team and practice with
that could rehearsals Technical
all
affect the committee.
entire event. specialized
gear you plan
to use during
the event.
● Reinforcing
each
significant
piece of
innovation
you need.
● Extra
technical
equipment
that may be
intended to
be used
during the
event.
● Also, make
sure to have a
full rehearsal
of all the
things that
will be used
and test them
prior so that
you have
time to get
your head
around the
tech and
troubleshoot
problems.
Having a
backup of all
necessary
technology is
essential to
ensure that
everything is
working
seamlessly.