Packaging and

Shipping Instructions

Process description Status: FR A. Meyer Page 1 / 14 300063400/OP1/001/05

Contents
Packaging and Shipping Instructions

1. Introduction 3

2. Packaging 4
2.1 Procedure for cleaning workpieces 4
2.2 Packaging electrical parts 4
2.3 Loading assumptions 4
2.4 Packaging material 5

3. Corrosion protection 6

4. Labeling regulations 6
4.1 External packaging 6
4.2 Marking on internal packaging 6
4.3 Small parts / orders included in packaging 6

5. Transportation and shipping instructions 7

5.1 Transportation for deliveries of suppliers from CH/FL 7
5.1.1 Shipping instructions for deliveries of suppliers from CH/FL 7
5.2 Carriers for deliveries of suppliers from America 8
5.2.1 Shipping instructions for deliveries of suppliers from America 8
5.3 Carriers for deliveries of suppliers from Asia 9
5.3.1 Shipping instructions for deliveries of suppliers from Asia 9
5.4 Carriers for deliveries from Europe 10
5.4.1 Shipping instructions for deliveries of suppliers from Europe 10

Appendix 1: Marking on Internal Packaging 11

Appendix 2: GAS Labels 12

Appendix 3: Marking 13

Appendix 4: ISPM Standard 15 14

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1. Introduction
Oerlikon Advanced Technologies AG are a company with operations worldwide and have committed
themselves to complying with applicable laws and regulations in these various countries.
These packaging and shipping regulations have been developed to ensure fast and proper handling
throughout the entire delivery chain and to optimally protect our products from damage. They serve as
the basis for a common understanding between our suppliers and logistics partners and form the
foundation for correct packaging, labeling and delivery to our plants worldwide.
Our packaging and shipping regulations specify the packaging standard and ensure that applicable
laws and regulations in the respective countries are complied with. These regulations assume a
normal level of stress and strain during loading and transportation.
Supplementary regulations can be found directly in our orders.

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2. Packaging
The packing materials provide protection from contamination and damage. The external labeling
ensures that the goods can be identified at any time.

2.1 Procedure for cleaning workpieces

The cleaned workpiece must be cooled down to room temperature before being packaged because
otherwise the moisture in the air in the packaging material can condense on the hot/warm workpieces
and cause water spots on the workpieces. The cleaned workpieces must only be handled while
wearing clean cotton gloves.
No organic packaging materials may be used for cushioning and securing the goods.

2.2 Packaging electrical parts

Sensitive electronic components or devices must be protected from static discharge with a special
plastic film (ESD) and be delivered in packaging which is marked accordingly. Unpacking, repacking
and packaging must only be conducted at an ESD-protected workstation.

2.3 Loading assumptions

The following loading assumptions are based on normal transportation stress and strain. Extreme
and/or exceptional stress and strain cannot be used for the dimensioning of the normal packaging.

Means of Acceleration force Acceleration force Acceleration force

transportation forward backward laterally

Road vehicle 1.0 g 0.5 g 0.5 g

Railway
Shunting operations 4.0 g 4.0 g 0.5 g
Combined traffic 1.0 g 1.0 g 0.5 g
Sea-going vessel
Worldwide traffic 0.4 g 0.4 g 0.8 g
Aircraft 1.5 g 1.5 g Vertical ± 3.0 g
Load assumptions based on the CTU guideline

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2.4 Packaging material
The manufacturer is aware of the special characteristics and sensitivities of his products. The
manufacturer decides which type of packaging and which conservation concept is the most
advantageous for his product, depending on its sensitivity.
The packaging material must be clean, in new condition and free of traces of previous use.
For the type of packaging chosen and for the cushioning, the following stresses and strains must be
cleared up so that optimal protection can be ensured.

Ambient influences Stress and strain of transportation

Temperature Dynamic and static

Humidity Shock
Precipitation Vibrations
UV impacts Acceleration / deceleration
Biological influences Transverse compression forces
Chemical influences Stacking pressure

Furthermore, the following points must receive special attention:

Suitable for means of lifting and conveyance
Protection against theft
Packaging of hazardous materials in accordance with the respective applicable regulations
Protection from the influence of various climatic conditions
Multiple reloading and/or transfers
Transportation on poor roads
Recyclable / environmentally-friendly materials
Stacking pressure of 1.0 to/m2 or 8 m stacking height (sea freight)
Without exception, only neutral packaging tape is to be used
For wooden packaging, the ISPM Standard 15 is compulsory. Details can be found in Appendix 4.

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3. Corrosion protection
For standard packaging, we require corrosion protection which remains effective for up to one year.
We recommend the VCI method. However, as an alternative, the desiccant method can be used.
The application and the amount of the corrosion protection must be determined in accordance with
the manufacturer’s specifications.

Important
Parts which are under vacuum must be protected from contact with organic packaging materials such
as wood, cardboard, paper, etc. by means of a PE film. Corrosion protection using oil is strictly
forbidden here.
Any long-term packing requirements (> 1 year) must be made in consultation with Oerlikon Advanced
Technologies AG.

4. Labeling regulations

4.1 External packaging

The application of our ordering number to the external packaging is mandatory. If a product is
required to have a serial number, then the respective serial number must be marked clearly on the
external packaging. The labeling must be splash-proof and waterproof. Special markings must be
made according to Appendix 3.
Accompanying documentation, such as checklists, bills of materials, etc., must be included with the
delivery papers (and not be placed in the respective box).

4.2 Marking on internal packaging

See Appendix 1

4.3 Small parts / orders included in packaging

If small parts or different orders are included in one container, these must be clearly separated
through a separate internal container and must be accordingly marked.

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5. Transportation and shipping instructions
The shipping instructions are listed on every order and must be complied with. In the case of delays in
processing, any costs arising shall be borne by the supplier. Measurements of delivery reliability are
only valid when all papers and information are at hand.
In the event that Oerlikon Advanced Technologies AG is the freight payer, the following
carriers/means of shipping are to be used exclusively:

5.1 Transportation for deliveries of suppliers from CH/FL

< 30 kg gross = Swiss Post with GAS labels (business reply shipment)
GAS labels can be ordered at:
import.systems@oerlikon.com
Details according to Appendix 2
> 30 kg gross = Gebrüder Weiss AG
Email: kundencenter.schweiz@gw-world.com
Tel: 0041 58 458 55 90

5.1.1 Shipping instructions for deliveries of suppliers from CH/FL

The following particulars or documentation must be presented mandatorily without request on all
delivery and commercial papers.
Swiss customs tariff number
Country of origin
Notice whether the goods are of preferential origin or not
- If yes, a valid proof of origin must be included in the delivery
(e.g. invoice declaration, EUR1, EUR-MED)
For regular deliveries, it is possible to issue a long-term declaration.
Notice whether the goods are listed in the goods control list or not
- If yes, the national list number must be indicated (EKN No.)
Further information: http://www.seco.admin.ch/themen/00513/00600/index.html?lang=de
US list number if the goods are subject to U.S. (re-)export provisions
(Origin of goods = USA)
- If yes, the US list number must be indicated (ECCN No.)
Further information: https://www.bis.doc.gov
Gross weight of the shipment
Name of he forwarder
Conformity declarations and conformity declaration marking
MSDS (Material Safety Data Sheet)

In the event of incomplete or faulty particulars, the supplier will be contacted.

If additional costs are incurred due to disregard of these regulations, they will be billed to the supplier.

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5.2 Carriers for deliveries of suppliers from America
< 20 kg gross = FedEx
Account number for Oerlikon Advanced Technologies AG: 114609684
> 20 kg gross = Gebrüder Weiss AG
Email: oerlikon.import@gw-world.com
>1000 kg gross = no direct notification of the carrier; at least 3 days before
the delivery, advanced notice to import.systems@oerlikon.com. The shipment
will be arranged by our import department.
The shipments must be declared exclusively as Economy Shipments to the respective carrier. We
reserve the right to bill unauthorised charges for express or special delivery back to the party who
initiated the shipment.

5.2.1 Shipping instructions for deliveries of suppliers from America

The following particulars or documentation must be presented mandatorily without request on all
delivery and commercial papers:
Customs tariff number of the country from which shipped
Country of origin
US list number if the goods are subject to U.S. (re-)export provisions (ECCN No.)
Further information: https://www.bis.doc.gov
Conformity declarations and conformity declaration marking
MSDS (Material Safety Data Sheet)

Advanced notice: The delivery papers and the shipping invoice must be sent to the following email
address before shipping: import.systems@oerlikon.com.
In the event of incomplete or faulty particulars, the supplier will be contacted.
If additional costs are incurred due to disregard of these regulations, they will be billed to the supplier.

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5.3 Carriers for deliveries of suppliers from Asia
< 20 kg gross = FedEx
Account number for Oerlikon Advanced Technologies AG: 114609684
> 20 kg gross = Gebrüder Weiss AG
Email: oerlikon.import@gw-world.com
>1000 kg gross = no direct notification of the carrier; at least 3 days before
the delivery, advanced notice to import.systems@oerlikon.com. The shipment
will be arranged by our import department.
The shipments must be declared exclusively as Economy Shipments to the respective carrier. We
reserve the right to bill unauthorised charges for express or special delivery back to the party who
initiated the shipment.

5.3.1 Shipping instructions for deliveries of suppliers from Asia

The following particulars or documentation must be presented mandatorily without request on all
delivery and commercial papers:
Customs tariff number of the country from which shipped
Country of origin
Notice whether the goods are of preferential origin or not
- If yes, a valid proof of origin must be included in the delivery
Notice whether the goods are listed in the goods control list or not
- If yes, the national list number must be indicated (EKN No.)
US list number if the goods are subject to U.S. (re-)export provisions
- If yes, the US list number must be indicated (ECCN No.)
Further information: https://www.bis.doc.gov
Conformity declarations and conformity declaration marking
MSDS (Material Safety Data Sheet)

Advanced notice: The delivery papers, the shipping invoice and, as the case may be, the proof of
origin must be sent to the following email address before shipping: import.systems@oerlikon.com.
In the event of incomplete or faulty particulars, the supplier will be contacted.
If additional costs are incurred due to disregard of these regulations, they will be billed to the supplier.

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5.4 Carriers for deliveries from Europe
< 500 kg gross = TNT
Account number for Oerlikon Advanced Technologies AG: 213527
> 500 kg gross = Gebrüder Weiss AG
Email: kundencenter.schweiz@gw-world.com
Tel: 0041 58 458 54 43
>1000 kg gross = no direct notification of the carrier; at least 3 days before
the delivery, advanced notice to import.systems@oerlikon.com. The shipment
will be arranged by our import department.
The shipments must be declared exclusively as Economy Shipments to the respective carrier. We
reserve the right to bill unauthorised charges for express or special delivery back to the party who
initiated the shipment.

5.4.1 Shipping instructions for deliveries of suppliers from Europe

The following particulars or documentation must be presented mandatorily without request on all
delivery and commercial papers:
Customs tariff number of the country from which shipped
Country of origin
Notice whether the goods are of preferential origin or not
- If yes, a valid proof of origin must be included in the delivery
(e.g. invoice declaration, EUR1, EUR-MED)
Notice whether the goods are listed in the goods control list or not
- If yes, the national list number must be indicated (EKN No.)
Further information:
http://ec.europa.eu/trade/creating-opportunities/trade-topics/dual-use/
US list number if the goods are subject to U.S. (re-)export provisions
- If yes, the US list number must be indicated (ECCN No.)
Further information: https://www.bis.doc.gov
Conformity declarations and conformity declaration marking
MSDS (Material Safety Data Sheet)

Advanced notice: The delivery papers, the shipping invoice and, as the case may be, the proof of
origin must be sent to the following email address before shipping: import.systems@oerlikon.com.
In the event of incomplete or faulty particulars, the supplier will be contacted.
If additional costs are incurred due to disregard of these regulations, they will be billed to the supplier.

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Appendix 1: Marking on Internal Packaging

Example of marking on internal packaging

Oerlikon Advanced Technologies AG

Iramali 18, LI-9496 Balzes
www.oerlikon.com

Artikelnummer/Material no. 102xxxxxx

Seriennummer / Serial no. xxxxx
Artikelbezeichnung Keramikführung
Material description Ceramic Guide
Menge / Quantity xx (m/pc/pcs/st. etc)

Requirements for the quality of labels

Durable
Resistant to external influences
High resistance to ageing

All parts must be packaged and labeled.

Furthermore, the packaging instructions of the order also apply.
The designation of the product must be visible in German and English.
The label must not contain any indication of the supplier/manufacturer (see the example above as a
template)

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Appendix 2: GAS Labels

Oerlikon Advanced Technologies AG Delivery address:

Logistics
Iramali 18 Company:
LI-9496 Balzers Contact:
Street:
Postcode / Town:
www.oerlikon.com Telephone:
import.systems@oerlikon.com
VAT No. FL50118

Order form for GAS labels

Description Pieces

GAS labels ....................................................................pcs.

Base number 99.47.104328......... consecutive

1 2 3 4 5 6 7 8 9 10

000001 000002 000003 000004 000005 000006 000007 000008 000009 000010

000011 000012 000013 000014 000015 000016 000017 000018 000019 000020

000021 000022 000023 000024 000025 000026 000027 000028 000029 000030

000031 000032 000033 000034 000035 000036 000037 000038 000039 000040

000041 000042 000043 000044 000045 000046 000047 000048 000049 000050

000051 .. .. .. .. .. .. .. .. ..

.. .. .. .. .. .. .. .. .. ..

.. .. .. .. .. .. .. .. .. ..

n .. .. .. .. .. .. .. .. ..

In order to ensure the traceability of the packages, the respective GAS label number must be used
in ascending order.

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Appendix 3: Marking

Special markings (if

required)

Labels on the front

Tipping indicator Shock indicator

Other

Notice of corrosion. The centre of gravity To be applied to all

To be applied to must be applied four sides at the top
both outer sides using a template and
rolled-on black paint

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Appendix 4: ISPM Standard 15
The “International Standards for Phytosanitary Measures” (ISPM) are issued by the International Plant
Convention (IPPC), a sub-organisation of the United Nations Food and Agriculture Organizations
(FAO).
The ISPM Standard describes measures designed to reduce the risk of introducing or spreading wood
pests in connection with wooden packaging.

Disregard of these regulations leads to a refusal of the shipment in the importing country concerned!
The marking required by the ISPM Standard 15 must be applied in a clearly visible manner and
should not be in the colour red or orange!

The following information must be applied compulsorily:

IPPC Logo
Permit number of the company (with ISO Code of the country)
Marking, HAT (Heat Treatment)

Further information
http://www.ippc.int/
http://www.bafu.admin.ch/wald/11015/11041/index.html?lang=de

Suppliers outside of CH/FL

Please obtain information from your plant protection office!

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