HSE Plan: Inspection Services and Plant Inspectors On Various Standards

HSE PLAN Doc. No.
964
INSPECTION SERVICES AND PLANT INSPECTORS
ON VARIOUS STANDARDS Rev.00

ON VARIOUS STANDARDS
HSE Plan
PROJECT NO.
CLIENT:
CONTRACT.
TITLE:
HSE PLAN Doc. No. 964
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Master (electronic) BMS Administrator
For those out with BMS (Hardcopy Distribution)
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REVISION CONTROL
Rev No. Description of Change Date

01 Revision
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Document regional applicability
Region
MIDDLE-EAST & NORTH AFRICA/COMMONWEALTH OF INDEPENDENT STATES (MENA/CIS)
ASSOCIATED DOCUMENTS
Doc No. Document Title
© LIN SCAN Facilities Management Limited 2014

Copyright in the whole and every part of this document belongs to LIN SCAN Facilities Management Limited. This
document is confidential to LIN SCAN Facilities Management Limited and its associated LIN SCAN companies. The
information herein contained may not be used, sold, transferred, disclosed, copied or reproduced in whole or part in
any manner, form or media to any person without the prior written consent of LIN SCAN Facilities Management
Limited.
CONTENTS
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1.0 INTRODUCTION...................................................................................4
2.0 PURPOSE AND SCOPE...........................................................................4
3.0 DEFINITIONS, ABBREVIATIONS & REFERENCES.............................................5
4.0 LIN SCAN HSE MANAGEMENT SYSTEM OVERVIEW.........................................6
5.0 POLICY, LEADERSHIP AND COMMITMENT...................................................7
6.0 HAZARDS AND EFFECTS MANAGEMENT PROCESS..........................................8
7.0 PLANNING, OBJECTIVES, TARGETS & LEGAL REQUIREMENTS..........................9
8.0 HEALTH SAFETY AND ENVIRONMENTAL PERFORMANCE TARGETS...................10
9.0 ORGANISATION, ROLES, RESPONSIBILITIES & RESOURCES.............................15
10.0 TRAINING & COMPETENCY....................................................................26
11.0 DOCUMENTATION, IMPLEMENTATION & OPERATIONAL APPROACH..................29
12.0 COMMUNICATION AND CONSULTATION....................................................32
13.0 CRISIS AND INCIDENT MANAGEMENT.......................................................36
14.0 COMPLIANCE ASSURANCE AND CORRECTIVE ACTION...................................39
15.0 PERFORMANCE REVIEW & IMPROVEMENT.................................................41
16.0 SUBCONTRACTORS MANAGEMENT AND REQUIREMENTS................................43
17.0 HEALTH MANAGEMENT........................................................................44
18.0 SECURITY MANAGEMENT......................................................................47
19.0 SOCIAL PERFORMANCE (SP)....................................................................48
1.0 INTRODUCTION
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Eni Iraq NV. hereafter referred to as ENI has requested LIN SCAN International (UAE)
LLC hereafter referred to as LIN SCAN, to submit a draft HSE plan as part of the
tender process for the award of general maintenance services carried out in the
Zubair Oil field, Iraq.
2.0 PURPOSE AND SCOPE
The purpose of the project HSE plan is to provide a system and strategy to enable the
execution of the health, safety, and environmental policies, the business objectives,
and ensures the Health Safety and Welfare of all personnel working on the project,
together with the protection of the environment whilst carrying out the project work
in compliance with ENI, LIN SCAN requirements, and the legal requirements of IRAQ.
This plan defines the framework for LIN SCAN employees and subcontractors working
on the project and defines their responsibilities, the execution strategy and
methodologies for implementation of the HSE requirements. It is designed to provide
a disciplined framework for management of all aspects of HSE activities for the
project. The plan identifies the procedures used for the mitigation of risk and the
subsequent elimination or reduction of evolving risks to LIN SCAN employees,
subcontractors and ENI employees or visitors. Continuous improvement is facilitated
in all health, safety, and environmental matters through effective management and
good working practices.
This is a ‘live document’ and is applicable to all phases and functional aspects of the
work scope of the project. All subcontractors shall align their HSE plans for their
scope of Work in line with this document.
3.0 DEFINITIONS, ABBREVIATIONS & REFERENCES

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3.1 Definitions
COMPANY ENI IRAQ N.V
Contractor LIN SCAN Advanced pipeline and Tanks Services
The organisations selected and awarded contracts by

Subcontractors
LIN SCAN.
3.2 Abbreviations
Abbreviations Descriptions
ALARP As Low as Reasonably Practicable
COSHH Control Of Substances Hazardous to Health
COMAH Control of Major Accident Hazards
ERP Emergency Response Plan
EMP Environmental Management Plan
HAZCON Hazardous Condition / Hazards in
HAZOP Hazard and Operability
HSE Health, Safety, and Environment
HSEMS Health, Safety, and Environment Management System
IDLH Immediately Dangerous to Life and Health
JHA Job Hazard Analysis
KPI’s Key Performance Indicators
LEL Lower Explosive Limit
LTIFR Lost Time Injury Frequency Rate
MSDS Material Safety Data Sheet
PTW Permit to Work
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PPE Personal Protective Equipment
RIFR Recordable Injury Frequency Rate
SIMOPS Simultaneous Operations
SCABA Self-Contained Air Breathing Apparatus
VAFR Vehicle Accident Frequency Rate
PHSEP Project HSE Plan
FAC First Aid Case
LWD Lost Workdays
RWD Restricted Workday Case
3.3 References
Health, Safety and Environmental Management Systems
LIN SCAN HSEMS - HSE Management System EP 2005 -0110
Section VI- Health, Safety, Environment and Social

Performance and attachments
4.0 LIN SCAN HSE MANAGEMENT SYSTEM OVERVIEW
4.1 LIN SCAN HSE Management System
LIN SCAN HSE management system (HSEMS) provides the framework to enable
management of the implementation of specified standards, procedures and practices
in a consistent manner. It defines the application of HSE into the work practices,
processes, and systems for general maintenance execution and delivery. LIN SCAN
HSEMS identifies requirements relating to HSE and provides the baseline for
application and project execution in compliance with the health, safety and
environmental management systems requirements prescribed in OHSAS 18001:2007
and ISO 14001:2004 respectively.
4.2 Key HSE Management System Document Framework

LIN SCAN HSEMS strategy provides the framework for the project and defines the
execution strategy, HSE management and methodologies for implementation. It is
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designed to complement the project HSE plan and provide a disciplined framework
for management of HSE aspects for the project. It is the link document to ENI and LIN
SCAN HSE management system for project application.
The project HSE plan will utilise procedures, specifications and guidelines, forms /
check lists for potential application on the project. It is a “live” document and will
change in content as the project evolves. In addition, will include the following:
 Waste management
 Emergency & medical response
 Project HSE forms & checklists
 Job hazard analysis / Risk assessments
 Safe Work Instructions
 Subcontractors HSE plans
Approved by LIN SCAN and ENI.
5.0 Policy, Leadership and commitment
LIN SCAN and ENI HSE policies provide a framework for setting project HSE objectives
and will be applied overall to all project activities.
All subcontractors shall implement HSE polices during execution of their scope of
work in line with LIN SCAN and ENI HSE polices to achieve project HSE objectives. LIN
SCAN and subcontractors shall abide by ENI’s Drug and Alcohol policy when on ENI
managed locations.
LIN SCAN contract manager is responsible to develop a project HSE commitment
statement and the statement will be signed by the ENI representative project
management. This statement encompasses health, safety and environmental
protection and demonstrates the commitment throughout the project organisation.
LIN SCAN contract manager is responsible to ensure HSE policies and project HSE
commitment statement is communicated to all the project employees.
Management will be held accountable for demonstrating correct HSE behaviours, by

clearly defining HSE roles and responsibilities, by providing the required resources
and by measuring, reviewing and continuously improving HSE performance. The
project management team will provide strong visible leadership and continuously
demonstrate commitment to develop, operate and maintain, review and continually
improve a project culture, which empowers individuals to take responsibility for their
safety to embrace and accept nothing but responsible HSE performance.
6.0 HAZARDS AND EFFECTS MANAGEMENT PROCESS
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6.1 General
The LIN SCAN contract manager is responsible to ensure that all project hazard and
effects are systematically managed to ensure maintenance is carried out on the
facilities to support immediate and long term HSE sustainability.
6.2 HSE – Shutdown phases
The Zubair Oil Field facilities will be given the highest priority to plant integrity and
to all health safety and environmental (HSE) issues during the shutdown phases. It
shall be the prime responsibility of the management team to ensure protection to the
health & safety of people inside and outside of the plant premises, the protection of
property and services, and protection of the environment.
6.3 General Maintenance
During all general maintenance activities, LIN SCAN area co-ordinator is responsible
for ensuring that all hazards and risks associated with the general maintenance
activities are identified, to assess their likelihood and consequence, analysing the
cause and ensuring that LIN SCAN and subcontractors are implementing control
measures to manage the risk to ALARP effectively in consistency with ENI
requirements.
The LIN SCAN project team shall guide subcontractors and participate as stakeholders
to ensure all hazards analysed and control measures identified to reduce the risk to
an ALARP condition for respective scope of works.
The process of hazard and effects management as a minimum:
 SIMOPS workshop (Assess Risk of Simultaneous Operations)

 HSE workshop / HSE case
 Job hazard analysis / Task risk assessments
 Method statements
These assessments will be conducted such that they can reflect how the identified
HSE hazards and risks are to be managed throughout the applicable project phases.
The results of the assessments will be incorporated into the work execution plans,
method statements and further reflected in the Permit to Work, where applicable.
6.4 Hazards & Effects Register
The hazard and effects register lists all hazards and control measures /actions
identified from HAZID, HSE WORK SHOP/ HSE Case etc. Its purpose is to provide a
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system to enable the project to identify and review hazards, assess potential risks
and implement appropriate control measures.
progressively hazards can be added from review of hazard / Near miss reports,
incident reports, safety inspections and audits etc.
6.5 Environmental Aspects and Impacts
During all general maintenance activities, LIN SCAN area co-ordinator is responsible
for ensuring necessary precautions are taken to protect the environment. All
environmental aspects and impacts associated with the general maintenance
activities are identified, to assess their likelihood and consequence, analysing the
cause and ensuring that subcontractors are implementing control measures to
mitigate the effects on the environment and to reduce the risk effectively in
consistency with ENI requirements.
7.0 PLANNING, OBJECTIVES, TARGETS & LEGAL REQUIREMENTS
7.1 Objectives
The LIN SCAN contract manager is responsible for setting and implementation of
Project HSE objectives and targets. He may delegate the coordination of such activity
to the LIN SCAN HSE manager for implementation and ensure all subcontractors
implement HSE objectives in line with following project HSE objectives.
The project HSE objectives are:
 Activities involving the general maintenance of the Zubair Oilfield facilities are
to be carried out, to enable operations to a high and consistent standard
 To provide a work environment that fosters prevention of incidents and delivers

a goal of zero incidents and accidents and no harm to people
 To execute the project in accordance with ENI & LIN SCAN HSE polices and
defined standards on HSE at work
 To ensure sufficient hazard assessments are carried out, that risks are identified
through the risk assessment process and suitable controls are in place to mitigate
any residual risk, ensuring work activities are carried out to meet ‘As Low as
Reasonably Practical’ (ALARP) principles
 To minimize waste generation through justification of decisions taken during the

project phases, and ensure waste generated on the project is controlled and
disposed of in a responsible manner
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 Maximize the efficiency of resources and energy usage throughout the execution
of the project
 Demonstrate that no permanent damage or harm to the environment has or can

occur
 To ensure the requirements of all applicable legislation is met
 To implement the HSE management system and deliver best in class performance
in the execution of the project
 Effective and visible leadership & commitment of senior project management
 Identification of HSE training and delivery, and skills requirements for all
employees and Subcontractors
 Effective incident reporting & investigation process
 Effective & efficient safe systems of work
 HSE objectives will be developed throughout the project by the relevant

functions and levels throughout the organization
 An HSE audit and review programme assuring compliance with, and effectiveness
of, systems and processes, reviewed and acted on by Project Management
 Respect neighbours and contribute to local communities and societies
 Provide continual improvement through continuous updating from lessons

learned and implementation of necessary actions
 An environment in which every individual takes personal responsibility for safety
8.0 HEALTH SAFETY AND ENVIRONMENTAL PERFORMANCE TARGETS
Project HSE performance targets in the form of Key Performance Indicators (KPI’s)
have been developed for HSE compliance. Both “leading” and “lagging” HSE KPI’s are
used with a focus on “leading” indicators. This philosophy will ensure an emphasis on
the execution of proactive measures identified as those that reduce the risk of
incidents rather than relying on “counting” the number of incidents.
KPI performance will be used to:
 Determine the effectiveness of this plan
 Identify where opportunities for improvement exist
 Assess the level of compliance of Subcontractors
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Each month the LIN SCAN HSE manager will compile a KPI report to present to project
management for presentation/discussion in the monthly project HSE management
committee meeting. The LIN SCAN contract manager is responsible to review the
KPI’s and identify and implement measures to achieve continual HSE performance
improvement and also ensure all subcontractors implement initiatives to achieve
these targets.
See below Table 8.0 includes typical Key Performance indicators.

Table 8.0 Key Performance Indicators:
No Key Performance Indicator Target Comment

1 No fatalities and category 1 Environmental Goal - 0
incidents
2 Improved Lost Time Incident frequency 0.018 LTIFR

rate to that of previous year
3 Recordable Injury frequency rate < 2.0
4 Road Traffic/ Vehicle Accident Frequency < 0.6

Rate
5 ENI & LIN SCAN HSE policies communicated >90 %

to all project personnel including
subcontractors.
6 LIN SCAN & subcontractors Senior >90%

management engagement in HSE Meetings
and reviews to demonstrate visible
leadership.
7 Hazard and Effects Management (HEMP) >80%

performed and implemented as per this
contract HSE plan.
8 Legal register established and Compliance =100%

reviewed periodically.
9 Mobilization and Demobilization of HSE >80%

Personnel as per the plan/ Org. charts
10 HSE Induction - All project site personnel 100%

before commencing the work at site.
11 Competency assessments carried out and >80%

gaps identified and further training needs
identified.
12 Effective communication and consultation > 80%

aids implemented considering local
language (tool box talks, HSE hand book,
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No Key Performance Indicator Target Comment

notice boards etc)
13 Emergency response plans developed and >90%

drills performed to schedule.
14 HSE Training carried out to training matrix >90%
15 Golden Rules of safety implemented 100%
16 Job Hazard Analysis (JHA) Implemented =100%
17 All incidents reported and investigated 100%
18 HSE audits, inspections performed to >90%

compliance assurance schedule and action
items closed out within 21 days
19 Plant, vehicles and equipment including 100%

lifting equipment inspected and
maintained in accordance with
maintenance schedule and ENI standards.
8.1 Legal Requirements

The LIN SCAN contract manager is responsible to ensure all legal requirements,
standards, codes applicable for the country are identified and appropriate
programmes in place to comply. Legislation may be identified through contact with
government and local authorities, ENI etc. The coordination of this activity is
discharged in consultation with the LIN SCAN HSE manager.
The contract manager will ensure all such information is issued to all relevant
disciplines. Should this information change as new legislation comes into force, it is
normal for the LIN SCAN HSE manager to bring this to the attention of the Contract
manager who is responsible for disseminating throughout the team.
A legal register will be established during the early stages of the project. The legal
register will be developed at our head office and later transferred during the
execution stage, the register will be handed to the site team to maintain and update
as and when necessary. The register provides evidence of legal review and describes
the aspects and impacts of relevant clauses in legislation. All applicable Iraq
Government safety, health and environmental regulations and all ENI standards,
Procedures, Instructions, rules and regulations applicable to the work shall be
updated in the legal register.
At any time during the performance of the WORK, the LIN SCAN contract manager
will ensure that all applicable local laws, rules and regulations and other
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international regulations shall be adhered to and complied with by all parties with
particular attention to:
 Legal aspects of environmental management
 Legal aspects of labour relations
 Legal aspects related to employed crafts
 Legal aspects of required work-related approvals
LIN SCAN HSE management system is included as Figure 8.2.1. It is further explained
within Section 8.3
8.3 LIN SCAN HSEMS Alignment with OHSAS 18001 & ISO 14001
LIN SCAN HSE management system has several interlinked elements developed to
align with OHSAS 18001:2007 and ISO 14001:2004 management systems. These
elements are as follows:
 Policy leadership & commitment
 Hazard and risk management
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 Planning, objectives, targets and legal requirements
 Organisation, roles and responsibilities
 Training and competency.
 Documentation, implementation & operational approach.
 Behaviour communication & consultation.
 Crisis and incident management.
 Compliance assurance and corrective action.
 Performance measurement, review and improvement.
The LIN SCAN contract manager is responsible to ensure all subcontractors comply
with the applicable local laws, labour law requirements, rules and regulations and
other international regulations pertaining to the work execution at all related
locations.
8.4 HSE Activity Plan
The LIN SCAN contract manager with the assistance of the LIN SCAN HSE manager is
responsible to develop an HSE activity plan considering project activities, hazards
and risks and ENI requirements. A further requirement is to identify Key Performance
Indicators against HSEMS standards and implement an effective HSE management
system and project HSE plan. The annual HSE activity plan shall be reviewed and
updated periodically.
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9.0 ORGANISATION, ROLES, RESPONSIBILITIES & RESOURCES
HSE Manager
HSE Officer HSE Officer
The LIN SCAN contract manager is responsible to provide required HSE resources and
ensure subcontractors establish and maintain sufficient and competent resources
(people, equipment, materials, and information) needed to implement LIN SCAN HSE
requirements, comply with regulatory requirements and laws and deliver the project
HSE plan effectively.
LIN SCAN project HSE organization structure for Iraq is provided as Appendix
3.02.d.1.2. All subcontractors shall submit their HSE organisation charts along with
their HSE plans for LIN SCAN and ENI review if appropriate.
LIN SCAN shall have a dedicated HSE Manager assigned to the project during the
planning and execution of the work and is supported by site HSE personnel and
independent specialists where required. The HSE manager shall, on behalf of LIN
SCAN, be responsible for coordinating all health, safety, and environmental (HSE)
matters or aspects related to the activities and shall work with the Security Manager
for the safe execution of the subcontractors’ work activities, meeting the Pre-
mobilisation and start of deliverables, launching the Key HSE programmes; the
preparation of the related safety procedures and the monitoring/control of their
implementation.
LIN SCAN shall ensure subcontractors provide dedicated HSE resources for the project
including HSE manager and safety officers for the scope of work in accordance with
LIN SCAN requirements. Overview of LIN SCAN organisation (Project management
team) roles and responsibilities are described below. Subcontractors shall describe
their HSE organisation, roles and responsibilities in their respective HSE plans.
9.1 Roles and Responsibilities
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The Project management team members and supervisory positions have key roles in
implementing and monitoring the Project HSSE management plan. The Key team
members and project personnel are:
 Contract manager
 Area co-ordinators
 LIN SCAN HSE manager
 Project security manager
 Employees
9.2 Contract Manager
The contract manager has overall responsibility for the effective implementation of
the project HSE management system and plans throughout all phases of the project.
The project management Team shall support the contract manager in this endeavour.
The contract manager is required to demonstrate visible leadership and commitment
and provide resources to enrich the project’s HSE culture. The key responsibilities
are as follows:
 Ensure legislative obligations are met and ENI and LIN SCAN HSE policies are
effectively deployed to the operational areas through the planning process;
 Development of project HSE commitment statement.
 Promote positive safety culture and obtain commitment from all the project
personnel to achieve project “Horizon Zero” target.
 Ensure required HSE studies are carried out to assess, reduce/eliminate project
risks to ALARP.
 Develop and implement HSE objectives and targets and review performance
periodically to achieve continual improvement.
 Ensure required resources are provided including subcontractors
 Provide visible commitment to a safe and healthy work environment by ensuring

regular inspections are undertaken and participating in HSE meetings and
training as required;
 Ensure all incidents are documented via incident reports and investigations
reviewed and review all incident reports.
 Ensure adequate training is provided for own and subcontractors employees in

HSE issues;
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 Ensure adequate and competent supervision is provided (LIN SCAN and

subcontractors) taking account of safety needs;
 Take action to immediately rectify any unsafe situations or acts and undertake
appropriate disciplinary action against persons and subcontractors who fail to
fulfil their HSE responsibilities;
 Ensure safe work procedures are defined and documented for each task and
implemented.
9.3 LIN SCAN Area Co-ordinator – There is no position like this. Use title from existing
position
Reports to the contract manager, and is responsible for all site and associated
activities. He works closely with the site HSE manager and all other Managers in co-
ordination and execution of HSE plans & procedures.
The LIN SCAN area co-ordinator has the overall responsibility and accountability to
ensure that Project HSE plans and procedures are developed and implemented with
prescribed processes, procedures and safe working practices and that employees and
Subcontractors reporting to them are aware of HSE policies and managements HSE
expectations.
The LIN SCAN area co-ordinator plays a critical role at the interface of the planning
and implementation/monitoring phases of the project HSE plan
LIN SCAN Area Co-ordinator shall:
 Provide leadership to the LIN SCAN and subcontractors project team as it meets
the overall objectives of the HSE program
 Monitoring the completion of project activities in accordance with the

requirements of the project HSE plan and ENI requirements
 Ensure all subcontractors are aware of ENI and LIN SCAN HSE policies and HSE
plans and further effective implementation
 Ensure a safe working environment through the implementation of the project

HSE management system, HSE policies, procedures and safe working practices
 Ensure comprehensive risk management practices are engaged by LIN SCAN and
Subcontractors for hazards specifically relevant to the project
 Ensure all subcontractors develop Hazards and effects management process

(JHA, WMS etc) and is implemented effectively
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 Demonstrate commitment through the effective allocation of resources and the

active promotion of HSE in the workplace
 Allocate responsibilities for safety critical positions at the workplace and ensure
those responsibilities are understood and carried out in compliance with the
project HSE plan
 Ensure developing safe working practices for all potentially hazardous tasks
where there is potential to injure persons or damage plant or equipment
 Actively participate in incident / near miss investigations, reviewing findings and

promoting recommendations to prevent recurrence
 Ensure all plant and equipment provided by subcontractors is relevant to the

task, is well maintained and can be operated safely
 Ensure procedures and facilities to manage first aid, firefighting and emergency
response capabilities
 Ensure all subcontractors comply with the relevant legislative, policy and LIN
SCAN requirements
 Ensure subcontractors are fully informed of HSE requirements prior to

establishing a presence in the workplace
 Review subcontractors safe working procedures and HSE management plans,

where required, prior to approval to commence work
 Attend toolbox meetings and meetings as required as per the frequency and
schedule
 Ensure all personnel (LIN SCAN and subcontractors) are suitably qualified,
experienced, fit to work and trained to undertake their work activities in a safe
manner
 Ensure control measures are implemented and monitored to ensure effectiveness

as part of the continuous improvement process
9.4 LIN SCAN HSSE Supervisor
LIN SCAN HSE manager reports directly to the contract manager and is supported by
site HSE personnel and independent specialists where required. Reviewing project
requirements and developing required HSE plans, procedures and standards for
maintenance HSE activities. Working closely with the other managers of technical,
Quality assurance/Quality control to ensure HSE requirements are included in project
documents and procedures.
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The responsibilities and accountabilities of the LIN SCAN HSE Manager are:
 Development of project HSE elements of the project HSE management system,

HSEMS supporting plans and procedures
 Provide HSE expertise in support of the risk management process
 Proactive in the investigation of incidents and near misses in accordance with

Project Incident Investigation procedure; Lead the investigations as required.
Prepare the final incident and Investigation reports and submit to ENI
 Ensure project compliance assurance programme is effectively implemented
 Provides support to contract manager and his team on all technical and HSE
related issues throughout all project phases
 Provide support to the contract manager in setting and implementing of project

HSE objectives and targets
 Develop in conjunction with project team / ENI management HSE targets /

performance standards for the project and monitor/ review regularly
 Ensure that all the hazards associated with the development of the project HSE
management system, HSEMS supporting plans and procedures are identified and
assessed, and that appropriate controls are put in place to reduce risks to ALARP
 Monitor, audit and review implementation of the HSEMS and HSE plans
 Provide advice to the project team to resolve HSE issues in a timely and
effective manner
 Provide advice and information on HSE matters relating to all site / facility
personnel
 Coordination and scheduling of HSE review activities and meetings with ENI and
subcontractors
 Coordinate and organise HSE meetings, workshops etc as per the project HSE
plan and schedule with LIN SCAN, subcontractors and ENI management
 Review the training programmes and quality of training provided by the

subcontractors and provide any additional training required
 Co-ordinate with subcontractors and ensure all incidents are reported and
investigated
 Ensure LIN SCAN and subcontractors comply with the legal requirements of Iraq
and review compliance periodically
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 Review the effectiveness of the HSE performance and report to ENI and as
required
 Promotes “Incident and Injury Free” strategy and “Horizon Zero”
 Directs, manages and trains other field health and safety staff as necessary to
attain HSE management standards set by the project;
9.5 HSE Coordinator
The HSE coordinator reports to the LIN SCAN area co-ordinator and functionally to
the HSE manager and is responsible for supporting the LIN SCAN area co-ordinator and
reviewing, monitoring, auditing and reporting HSE performance of the general
maintenance activities.
The HSE coordinator’s main duty is to advise and guide the area co-ordinator on HSE
management issues and oversee Subcontractors HSE performance and implementation
of this HSE Plan. Responsible for coordinating all health, safety, security and
environmental (HSSE) matters or aspects related to our activities, and those of our
subcontractors, launching the Key HSE programmes, preparation of related safety
procedures and the monitoring/control of their implementation, including those
related to workers welfare. Key responsibilities are:
 HSE Liaison with Subcontractors, ENI and/or regulatory authorities
 Ensure subcontractors develop HSE plans and procedures and are consistent with
LIN SCAN requirements as applicable and are approved for LIN SCAN & ENI
implementation
 Co-ordinate with all subcontractors for HSE performance data collection to meet
project reporting requirements
 Maintain a daily working relationship with the HSE team, line management and
Subcontractors in relation to their compliance with the provisions of the Project
HSE Plan and regulatory requirements
 Ensure effective implementation of LIN SCAN golden rules of safety, JHA, and
other HSE programmes and cascade the requirements to the Subcontractors for
implementation
 Provide support to the management in development of HEMP, JHA, work method

statements etc. and ensure effective implementation
 Ensure safe system of works (PTW) implemented effectively
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 Ensure LIN SCAN personnel and the personnel of Subcontractors are fully trained
and competent with respect of all HSE aspects of the work. Ensure Inductions are
given to all project personnel
 Ensure the project HSE requirements are communicated to all and verify
compliance through follow-up meetings and audits
 Ensure effective communication aids such as (Toolbox talks, meetings, JHA,

notice boards, posters etc.) implemented
 Conduct audits and inspections as per LIN SCAN schedule
 Ensure emergency preparedness and response plans and resources are readily
available at all the times and drills conducted regularly
 Ensure medical facilities and medical resources are adequately provided for the
project
 Supports management in all communications and decisions with ENI in relation to

HSE
 Review and monitor environmental control plan i.e., Waste management plan
9.6 Security Manager
The Security manager reporting to the contract manager is responsible for developing
the project security management plan. The main responsibilities including:
 Develop project Security management plan in line with the ENI security
philosophy, Security policy and ENI Security arrangements for effective
coordination and implementation
 Develop Training modules on Security awareness for the project personnel
 Ensure all the project personnel trained/ inducted in security awareness
 Coordinate / Liaise with ENI Security Dept for day-to-day Security management
 Advise Subcontractors management on security alerts
 Take active part in emergencies for evacuation and medical emergency etc and
coordinate with ENI
 Develop and implement access control systems for the project in line with ENI
requirements
 Coordinate with ENI and Subcontractors for journey management arrangements

and ensure effective implementation
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 Coordinate with ENI for personnel screening with regard to security and criminal
threats to the project LIN SCAN and ENI
 Coordination with ENI to set up communication facilities (including two-way

radios and other relevant methodologies) and protocols
 Liaise with ENI, local and Iraqi law enforcement, security and government
agencies as required
 Support Security emergency drills conducted by ENI as applicable
 Prevent unauthorised removal of materials and equipment;
 Advise and monitor Subcontractors Security Team and Arrangements.
9.7 HSE Officer
The HSE Officer (if required, otherwise responsibilities will be reallocated) reporting
to the HSE Manager shall provide specialist day to day information to the
management team, for all maintenance activities in the Zubair field for maintenance
and shutdown personnel and Subcontractors staff.
The HSE Officer shall:
 Provide field support to LIN SCAN Area Co-ordinators and Supervision to guide
HSE Safe working practices, Project HSE Requirements etc;
 Advise project and site personnel of the requirements of legislation, guidelines,

Codes of Practice, Standards, JHA’s and Method statements relevant to the
workplace
 Ensure Project HSE Plan requirements are consistently and comprehensively

deployed on site
 Co-ordinate the workplace inspection program and assist with regular internal
HSE audits of the system and / or associated processes, procedures and work
practices; Perform inspections and audits as per Project Compliance Assurance
Schedule
 Assist in the development, implementation/delivery and revision of the HSE

induction and training programs
 Ensure effective implementation of project HSE initiatives such as JHA, Toolbox

talks, etc
 Communicate LIN SCAN golden rules of Safety and Company Rules to all project
personnel and ensure proper implementation
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 Ensure all project activities are carried out safely and guide site supervision on
the day-to-day safety issues
 Ensure Permit to Work implementation as per the project requirements
 Participate in Emergency Response Drills and ensure all resources are readily
available
 Ensure Environmental Management plans, Waste management plans are

implemented and monitor on daily basis
 Ensure and monitor the requirements for P.P.E, Lifting Operations, and Working
at Heights, using power tools, Hazardous material storage etc
 Ensure the Project HSE requirements are communicated to all and verify
compliance through follow-up meetings and audits
 Assist in the identification, assessment and development of control mechanisms

for hazards in the workplace
 Assist in the investigation and reporting of incidents on Site
 Ensure HSE information is systematically disseminated to all personnel
9.8 Medical personnel / Paramedic
Our personnel will utilize our Security first aiders and the facilities of the first
responders, and they will assist the project team to facilitate the following actions:
 Health Risk Assessments conducted to highlight health hazards and associated

mitigation measures associated with work activities
 Ensure all major Subcontractors establish satellite first aid facilities as per LIN
SCAN requirements
 Ensure Subcontractors provides required medical resources including first aiders

as per LIN SCAN requirements
 Conduct health & hygiene inspections per HSE plan inspection schedule
 Ensure effective fitness to work process for LIN SCAN personnel and ensure
Subcontractors have the fitness to work process to assure all the personnel
engaged on the project are fit for their work.
 Participate in medical emergencies and coordinate with ENI
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LIN SCAN HR department will ensure the following through the pre-employment
process:
 Review / Audit pre-employment medical testing to ensure employees are Fit for
Duty
 Ensure entire project personnel fitness to work certificates are provided and
verified.
9.9 Supervisors or Lead
Reporting to the Area authorities, their responsibilities include the following

activities:
 Demonstrate HSE leadership and management skills;
 Accept they are “key” to HSE performance and responsible for their crews’
implementation of HSE practices
 Identify and control hazards by ensuring Job Hazard Analysis and WMS developed
for critical activities and implemented
 Know, understand and supervise their work with the expectations and standards
of HSE policies and procedures and fully apply the Project HSE Plan
 Demonstrate leadership and performance, which promote individual

responsibility and which endorses the “Incident and Injury Free” philosophy
 Be directly responsible and accountable for HSE performance and compliance

with requirements applicable to their areas of supervision
 Take all reasonable action to optimize the HSE performance of his subordinates
 Initiates incident/ near miss investigations and participate and assist in the
preparation of required reports
 Effectively Implement JHA, Toolbox talks etc, on the project
 Communicate the LIN SCAN golden rules of Safety and implement throughout the
project
 Implement project PTW where applicable and ensure precautions taken as per
the PTW
 Stop unsafe acts and correct unsafe conditions
 Applies consequence management actions
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 Use Tool Box Talks, JHA’s Risk Assessments & Safe Work Instructions to identify
hazards in work tasks of their crews & implements controls to keep the job site
safe & incident free
 Report near misses and investigate to avoid reoccurrence
 Check with work crews for any health-related issues prior to starting work /
monitoring health of work crews
9.10 All Project Personnel / Employees
All personnel employed on the Project are responsible and accountable for:
 Accepting individual responsibility for their own safe behaviour as well as sharing
responsibility with their fellow workers and line supervision to “look out for their
own as well as their co-workers” safety
 Complying with and constructively participating in the Project HSSE activities of

the Project Management System
 Work in a safe manner at all times and contribute to the implementation of the
“Incident and Injury Free” philosophy
 Take reasonable care for the safety of themselves and other personnel who are
at the workplace and who may be affected by any acts or omissions on their part
 Comply with the safe working policies, procedures and practices adopted by LIN
SCAN as part of the safe working system
 Co-operate with their employer in ensuring that their workplace is as safe and
healthy as is reasonably practical
 Report to their supervisor any hazard or potential hazard in the workplace or any
incident, personal injury, accident or near miss that may have occurred during
the course of the work to the supervisory staff immediately
 Correctly use, store and maintain personal protective equipment issued for the
protection of workers against workplace hazards
 Follow all verbal or written safe work procedures, practices and directions
 Observe all warning signs and notices
 Attend toolbox meetings and pre start meetings
 Complying with HSE requirements which apply to an individual’s work activities
 Maintain the work area in an orderly condition
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 Wear PPE appropriate for the work activities
 To comply with work instructions and permits
9.11 Subcontractors HSE Organisation
The LIN SCAN contract manager will ensure that all Subcontractors provide sufficient
HSE resources for their scope of work. Subcontractors shall submit organisation charts
along with the HSE Plans. The LIN SCAN Contract Manager shall cascade these
requirements to the Subcontractors, and shall verify and monitor that these
requirements are complied with throughout the execution of the work. The number
and performance of the Subcontractors HSE Officers shall be reviewed and the
number of Site HSE Officers may be adjusted as agreed between ENI and LIN SCAN in
keeping with the requirements of the work.
9.12 Resources
Management shall ensure provision of sufficient competent human resource,

equipment, vehicles, tools and financial resources to ensure effective HSE
management. Project resources are established consistent with the scope of work
and a resource mobilization listing is developed for implementation. Resources are
selected on the basis of these; skill and qualification for the positions.
Where it is identified that additional resources, or a change in mix of is required, the

regional HSE Director and the Contract Manager shall agree on the required changes
and implement accordingly. LIN SCAN shall ensure all the Subcontractors provide
resources for their scope of work.
10.0 TRAINING & COMPETENCY
The LIN SCAN Contract Manager is responsible to ensure that all personnel and the
personnel of Subcontractors are fully trained and competent with respect to all work
activities to be performed, including all HSE aspects of the work. For personnel, with
roles responsible for the execution of HSE critical activities, where action (or
inaction) while performing such tasks could lead directly to a significant Incident,
special safety training modules and competence assurance requirements, including
licensed third party certification as required by local regulations shall be
implemented and ensure that the line management and supervisory personnel
including Subcontractors are competent to identify and assess HSE risks
systematically.
10.1 HSE Induction
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Prior to commencement of work, The LIN SCAN Area Co-ordinator/ HSE Manager shall
ensure that all personnel engaged on the worksites attend a HSE Induction to make
them fully aware of the associated hazards and precautions to take with respect to
the related work and work site.
LIN SCAN and Subcontractors Key Personnel shall attend the LIN SCAN HSE induction
training before commencing the work. All Subcontractors workforce will be inducted
by the Subcontractors HSE Team before undertaking any workplace duties. LIN SCAN
Project /Site HSE manager shall review and approve the induction contents.
All visitors to Site shall be given an outline briefing of their responsibilities as

contained in the formal induction by the respective Subcontractor and LIN SCAN HSE
Dept. Such visitors shall be given an information card stating the Project Safety rules.
Visitors shall be provided with necessary P.P.E - helmet, boots, safety spectacles etc
and accompanied at all times whilst on site.
10.2 Training
In the course of execution of the Project, the LIN SCAN Contract Manager with the
help of LIN SCAN HSE Manager shall ensure that all personnel including
Subcontractors provide the required training for the appropriate work scope and shall
monitor the quality of the training provided. Should LIN SCAN require the quality of
training to be improved, LIN SCAN shall work with the Subcontractors until the
quality of training issue is resolved.
A strong health, safety and environmental training program are the key to an
effective health, safety and environmental management system. Personnel must
possess the necessary knowledge and skills to perform their tasks in a safe and
healthy manner and without causing any harm to the environment.
HSE training programme shall include as a minimum, increasing awareness of local

security issues, safety, safe means of working, i.e., on site traffic rules, rules and
environmental adherence, H2S hazards etc. All training programs will include details
of types of training and the content required from induction training through to job
hazard analysis, PTW training, etc.
LIN SCAN and Subcontractors shall develop a Training matrix for the respective scope
of the work in line with project requirements and shall be updated as appropriate.
LIN SCAN and Subcontractors personnel shall participate in additional training

provided by ENI. All HSSE training will be recorded in HSE Training Passports specific
to the Project. All Project employees will be provided with a HSE Passport to record
appropriate training.
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LIN SCAN HSE Dept is responsible to ensure the successful delivery and coordination
of planned training for project requirements.
10.3 Competency
The LIN SCAN Contract Manager shall ensure provision of an integrated HSE team
comprising of LIN SCAN and Subcontractors HSE Personnel for site activities fulfilling
the minimum qualification, experience and number of personnel requirements.
LIN SCAN Area Co-ordinator shall ensure that the line management and supervisory
personnel are competent to identify and assess HSE risks systematically and versed
with and capable to define the standards, plans, procedures and resources necessary
to manage the work.
The LIN SCAN Contract Manager with the support of LIN SCAN HSE Manager shall
ensure establishment of a robust competence assurance process subcontractors
competence process will be audited at award and periodically.
The competency system will ensure the following:
 To ensure employees are made aware of the potential consequence, of failure to

follow specified operating procedures whilst working on the Project.
 Provide information, instruction, training and supervision so that people are

competent to carry out their work safely in their area of responsibility.
 Identify and record the positions that require competence assurance and the
respective Proficiency Levels, basing these on craft and HSE-related competence
requirements described in: local legislation, industry standards for technical and
operational competence, LIN SCAN and ENI requirements.
 Assess, verify and record the Competence of individuals against the requirements
defined for each individual’s position.
 Verify that all required training and certification/licensing has been completed
to meet legal requirements.
 Verify that individuals have the required HSE-related Technical and Operational
competences before allowing him/her to perform the respective duties.
 Where external trade qualifications are required, verify that assessment by an

Accredited Assessor has been carried out.
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 Retain records of the assessment, including the date of the assessment and name
of the assessor.
 Review Competence Assessments as part of the Individual Performance Review

process.
 Manage any Competence gaps through an agreed and documented plan, inclusive
of level of supervision and support required.
 Monitor progress in addressing competence gaps and update the Competence

Assessment when progress is supported by suitable evidence.
HSE management competence requirements for all project positions are listed in the
competency matrix held at the home office and are assessed prior to personnel
deployment.
The LIN SCAN contract manager shall ensure the effectiveness of the competence
assurance process for all subcontractors.
The LIN SCAN HSE manager shall perform regular audits on the subcontractor’s
competence assurance process and quality of training provided and shall take specific
actions to bring align with the legal and ENI requirements as necessary.
11.0 DOCUMENTATION, IMPLEMENTATION & OPERATIONAL APPROACH
11.1 HSE Documentation
HSE documentation for the project forms the basis for implementation of the HSE
Management System. The main Project HSE documents are the Project HSE Plan and
the HSE Strategy, which identify project document requirements and will remain a
“live document” throughout the Project.
11.2 Project HSE Plan
The Project HSE plan document is the prime document in the HSE document
hierarchy for the Project, and for the activities to be performed on the Zubair
Maintenance Project. It specifies the commitment, the approach and the
methodology for HSE Management System implementation
11.3 Operational control
Implementation is accomplished through the establishment and maintenance of HSE

Plans, operational procedures and controls to ensure the project HSE policy,
objectives and targets can be met. The LIN SCAN HSE Manager shall develop HSE
Plans to include more specific operational controls for each phase of the project.
Additionally, the following sub plans and operational control procedures will be
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developed to support the HSE Management System based on own standards and
procedures and Contract HSE requirements.
The key plans, procedures, guidelines which will be developed as a minimum are:
 Project HSE Plan
 Shutdown HSE Plan
 Environmental Management Plan
 Localisation Management Plan
 Waste Management Plan
 Emergency & Medical Response Plan
 Security Management Plan
 Road Transport Management Plan / Journey Management
 Permit to Work Procedure & LOTO
 Incident / Accident Reporting and Investigation Procedure
 Confined Space Entry
 Scaffolding
 Lifting Operations
 Various Guidelines, Forms and Checklists
The list mentioned above is not the final list and various other required
plans/procedures will be developed as required as the project progresses.
Effectively implementing LIN SCAN Golden rules of Safety will be a further key
element of operational control. LIN SCAN Golden Rules of Safety are provided as
Appendix 3.02.d.1.3.
The LIN SCAN Contract Manager with the support of LIN SCAN HSE Manager is
responsible to develop required HSE Plans and Operational control Procedures and
implement them effectively.
11.4 Management of Change
LIN SCAN recognizes that significant hazards can be created due to changes in the
following aspects of the Project:
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 Changes in scope of work
 Changes in method of work
 Changes in climatic and weather conditions
 Changes to Management Systems
 Changes to communication systems
 Equipment changes; and
 Personnel and Contractor changes
The LIN SCAN Contract Manager shall appoint a Management of Change Process Owner
with responsibility to:
 Verify that staff in HSE Critical Positions know how to recognise change and
know how to initiate the Management of Change process
 Establish and maintain documented Management of Change Procedures to

cover permanent changes
 Inform and train personnel affected by the change and what they must do
differently
 Manage Temporary Changes, including expiry dates and approval for

extensions
 Manage Emergency Changes, including authorisation to postpone the

Management of Change process until control is regained
Any impact on the risk level posed to the Project and work HSE aspects due to the
above will be evaluated and any recommendations for alteration in existing HSE
controls will be appropriately implemented e.g., through updating Project
procedures or HSE trainings etc.
11.4 HSE Performance Monitoring and Reporting
The LIN SCAN HSE Manager shall coordinate with Subcontractors and provide a
consolidated weekly and monthly reports of HSE performance to ENI, including injury
and occupational illness; security and environmental statistics and the results of
monitoring effectiveness of HSE management elements such as training, toolbox talks
quality and attendance, field inspections and audits, inspections of equipment,
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housekeeping, etc. LIN SCAN HSE Manager shall prepare a monthly HSE report in a
format template agreed with ENI.
11.5 Records & Records Management
The records for monitoring and measurement are to be identified through the
requirements of the Contract, the EIA, and local legal requirements. LIN SCAN and
Subcontractors shall maintain appropriate Project HSSE records to demonstrate
conformance to the Project HSE Management Systems as applicable. Comprehensive
Safety records will be properly identified, collected, indexed, and filed at the Site
HSE Manager office.
LIN SCAN HSE Manager shall maintain applicable / required records at LIN SCAN’s HSE
office.
12.0 COMMUNICATION AND CONSULTATION
Effective communications are vital to the successful implementation of the HSE MS

and this Project HSE plan Communications take many forms but their common
objective is to improve understanding of health, safety, security and environmental
matters. Through communication, it is intended to obtain the support, co-operation
and commitment of all workforce and interested parties. The LIN SCAN Contract
Manager with the support of the LIN SCAN Area Co-ordinator and LIN SCAN HSE
Manager shall keep effective communication aids with ENI and Subcontractors.
The LIN SCAN Contract Manager, LIN SCAN Area Co-ordinator and LIN SCAN HSE
Manager are responsible to ensure proper communication, frequency set for the
project with ENI and Subcontractors and ensure implementation. In addition to
education and training programs for transmitting the HSE principles to the
employees, additional methods of communication will be routinely used to
disseminate information. The following methods as a minimum will be implemented
during the execution of the project:
12.1 Monthly HSE Committee Management Meetings
 The LIN SCAN Contract Manager shall establish an HSE Management

committee. This committee shall meet at least monthly to review HSE
performance, initiate improvements, to reward good individual and/or group
HSE performance, and to address significant risks, issues, anticipated
problems in future work. To present detailed data on serious and High
Potential Recordable Incidents as well as reviewing and discussing incident
findings. The committee will also:
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 define preventive measures to eliminate hazards to workforce and the

environment
 be involved in the development of policies and procedures used to

identify and manage risk
 develop and approve recommendations and action items for each

incident;
 capture “Lessons Learned” for cascading to workforce, and other

parties as required as Safety alerts.
 review and revise plans, policies, and procedures. To record and

document the revisions and issue the new revision for relevant parties
The LIN SCAN Contract Manager will chair these meetings and shall comprise the
following members of the Project Management Team as a minimum:
 LIN SCAN HSE Manager
 LIN SCAN Area Co-ordinators
 Subcontractors Senior Representative
 ENI Senior Representatives
 ENI HSE Representatives
The Monthly Management meetings will be used as a forum to advance health, safety
and environmental awareness. The HSE focus of the Management Meeting is to discuss
HSE progress, seek to advance co-operation on matters affecting HSE issues between
all parties.
12.2 Weekly HSE Meetings
Weekly HSE meetings shall be chaired by the LIN SCAN HSE Manager, and provide the
means for LIN SCAN, Subcontractors and the ENI HSE Representatives to participate in
active discussion; promoting and considering ideas and suggestions from any member
of the meeting on any matter affecting health and safety of the work force and
protection of the environment; resulting in action items, recommendations and
safety campaigns as appropriate.
Discussions are concerned with measures to improve workforce involvement in

promoting Occupational Health and Welfare, Safe Systems of Work, and
implementing best practices designed to improve health, safety and environmental
33
protection, and in addressing project HSE issues and concerns in a timely and
effective manner.
12.3 Toolbox Talks
The LIN SCAN Area Co-ordinator shall ensure daily Toolbox Talks are undertaken at
the start of each shift. These will be conducted by the line or task supervisors, in a
language understood by the workforce and should address the application of safety
rules and procedures to the hazards of current work.
Two-way communications will be encouraged and an interpreter must be present if

needed.
Tool Box talk record sheets must be filled in and held at the workplace for the
duration of the work, before being returned for filing. LIN SCAN and Subcontractors
senior management shall participate in Tool Box talks regularly to demonstrate
commitment and leadership.
12.4 Job Hazard Analysis (JHA)
The LIN SCAN Area Co-ordinator shall ensure Subcontractors implement LIN SCAN’s
JHA program. JHA is a requirement for all task assignments. To ensure maximum
effectiveness JHA briefings shall be conducted at the location where the task will be
performed. LIN SCAN and Subcontractors shall train all employees in the principles
and application of JHA as part of the induction.
All front-line supervision is responsible to implement the JHA process at the

beginning of each workday or shift and at the commencement of a new task.
The JHA briefing is to be specific to the location and task in hand to ensure that the
work group is provided with the information and instructions required to fully
understand the hazards involved in completing the task and the safe work processes
required to safely execute the task – brief summary –JHA and PTW requirements,
tools fitness for purpose and service and location hazards, i.e., Access, egress,
emergency response, concurrent activities should be covered by the JHA.
TRA shall be documented and kept together with the specific PTW, if such, at the
work location.
12.5 Feedback from Site Personnel
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It is important that all LIN SCAN personnel and Subcontractors form an active part of
the health, safety and environmental process. Lines of communication need to be
developed from site personnel through their supervision and management to LIN
SCAN Senior Management.
Mechanisms for feedback can include:
 Hazard Observation Cards or “Stop” cards
 Recording of concerns / recommendations and other feedback from Tool Box

Talks; and
 Concerns / recommendations raised with site supervision
 Safety Suggestion program will be implemented so any site worker may submit
suggestions for improvement. Safety Suggestions boxes will be placed in key
areas on site
Any major issues on health, safety and environment generated by site personnel,
should be tabled at the weekly HSSE meeting, or raised at the monthly management
meeting if applicable. The conclusion of these discussions should always be
communicated back to the work force and source.
12.6 Safety Notice Boards
LIN SCAN will arrange for HSE notice boards to be erected in prominent position at
the Project and site offices, workshops, warehouses, accommodation blocks and
canteens. These Notice boards shall be used for the communication of safety
awareness bulletins, HSE Policies, current safety issues, safety awards etc.
12.7 Safety Slogans / Posters
Suitable and sufficient safety posters and slogans shall be displayed in prominent
positions throughout the Project facilities in order to raise personnel awareness of
HSE. Safety posters shall include LIN SCAN LSR, Golden Rules of Safety, current
Occupational Health, Safety and Environmental topics, in particular when used in
conjunction with HSE Campaigns.
Where possible, posters with a strong visual message shall be given preference to
written information.
12.8 Language
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All toolbox talks, TRA’s, safety bulletins and safety posters, “lessons learned”, etc.,
shall be conducted or compiled in a multilingual format in order to ensure full
comprehension amongst a multinational workforce.
12.9 Safety Training Observation Program (STOP)
The LIN SCAN HSE Manager shall ensure implementation of Safety Training
Observation Programme (STOP) or ENI approved equivalent, in accordance with
specifications / guidelines.
12.10 Incentive Scheme
LIN SCAN and Subcontractors shall implement an incentive scheme implemented to

motivate HSE participation.
13.0 CRISIS AND INCIDENT MANAGEMENT
13.1 Incident Reporting, Investigation & Analysis
The prompt reporting and thorough analysis of all accidents, incidents, near miss
incidents and dangerous occurrences provides an important performance indicator.
The LIN SCAN Area Co-ordinator with the assistance of the HSE Manager is responsible
to develop and implement project Incident, Reporting, Investigation and analysis
procedures in line with the approved process, which includes as a minimum, Incident
reporting, classifications, investigation process, identifying root causes and analysis
etc.
The LIN SCAN Area Co-ordinator is responsible to cascade this procedure and
requirements to the Subcontractors and ensure effective compliance.
All Subcontractors shall immediately report to the LIN SCAN Area Co-ordinator/ HSE
Manager any incident, fire or explosion involving death or injury to personnel or any
other person and any other loss or damage to the facilities or equipment and shall
without delay also report such events to the appropriate authorised person
concerned, as required by applicable local laws. A copy of such report will be
simultaneously sent to a defined distribution list.
LIN SCAN HSE Manager shall submit all incidents reports to ENI using an agreed
template and within 24 hours of occurrence. LIN SCAN shall set up a system and a
database shared with ENI to manage the incident reporting, investigation and action
tracking.
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13.2 Emergency Response & Medical Emergency Response
The LIN SCAN Contract Manager with the help of LIN SCAN HSE Manager/Security
Manager is responsible to develop an integrated Emergency Response and Medical
Emergency Response (MER) Procedures in line with ENI existing ERP & MER plans and
HSE Standard for Medical Emergency Response (MER).
Emergency Response Procedures shall outline as a minimum:
Emergency Incident scenarios addressing the applicable potential major incidents at

the site, camps, including security incidents, fire, explosions, collapse of structures,
accidents, serious injuries, exposure to chemicals and toxic materials, including
potential exposure to H2S, site evacuation, medical emergencies and potential
environmental incidents on land and water and describing the response to incidents,
accidents, emergency and medical emergency scenarios and the relevant response
and evacuation procedures. The plans shall also address natural occurrences such as
lightning, storms and floods where relevant. Within the scenarios the potential for
escalation should be reviewed and necessary safeguards should be implemented to
prevent further escalation.
Emergency response procedures shall be reviewed following any incident to facilitate

updating and implementing lessons learned.
Procedures shall detail the emergency organisation, responsibilities of ENI, LIN SCAN
and Subcontractors ERT, Co-ordination, communications and call-out, work site
evacuation, rescue of injured persons and co-operation with relevant local
authorities, national bodies, emergency services & local industry, emergency
management, command structures, emergency control resources and/or any other
aid to handle the potential emergency scenarios. All Emergency Response activities
shall be coordinated with the Security services where possible.
LIN SCAN shall ensure all major Subcontractors provide materials (equipment) and
resources as required by local regulatory requirements and ENI Emergency Response
Requirements.
Additionally, LIN SCAN shall agree with ENI for provision of any material /equipment
required centrally for Emergency Support and handling emergencies. ENI may provide
required centralised emergency equipment or if required LIN SCAN may provide if
requested by ENI.
The LIN SCAN Area Co-ordinator is responsible to establish project Emergency

Response Team (ERT) and ensure required resources are in place and responsible to
ensure these procedures are communicated to all the project personnel and training
drills conducted at the set intervals.
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13.3 Medical Emergency Response

LIN SCAN shall develop a Medical Emergency Response (MER) plan based on the
health risk assessment, describing the response to various medical emergency
scenarios and medical evacuation procedures. All major Subcontractors shall
develop Medical Emergency Plans for their scope and area of work in line with LIN
SCAN requirements and submit along with their HSE plans for LIN SCAN approval.
LIN SCAN shall provide and ensure Subcontractors establish resources and maintain
medical Emergency Response, which provides:
 First aid treatment, including defibrillation, by a Designated First Aider within

four minutes
 Assessment and stabilisation by a Medical Emergency Professional within one

hour
 Admission to and care at the nearest Local Hospital within four hours referral
to an appropriate Specialist Hospital (casualty specific).
LIN SCAN will establish and maintain a central medical facility at the main camp
location and arrange provision of medical services as needed to the Project
Personnel. LIN SCAN shall establish and manage satellite First Aid Stations at the
work Locations for their scope of work and provide at all WORK locations, a first-aid
kit and certified First-Aider a 4 (four) minute first-tier minimum response time in
case of an injury or medical emergency. First aiders’ staff from Subcontractors shall
be certified and verified by LIN SCAN.
13.4 Environmental Emergency Response

LIN SCAN shall develop an Environmental Emergency Response (EER) plan based on
the aspect impact register, describing the response to various emergency scenarios
and environmental incident procedures for maintaining and coordinating with the
Subcontractors. All major Subcontractors shall develop Environmental Incident
Plans for their scope and area of work in line with ENI requirements and submit
along with their HSE plans for LIN SCAN approval.
LIN SCAN shall ensure Subcontractors establish resources and maintain

Environmental Emergency Response, which provides Immediate Response to any
environmental incident, which has been caused as a result of any works undertaken
for the Maintenance project at Zubair
14.0 COMPLIANCE ASSURANCE AND CORRECTIVE ACTION
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Compliance Assurance is an integral part of the HSE Management System and

fundamental in the review and improvement process. The LIN SCAN Contract Manager
and LIN SCAN HSE Manager are responsible to set a compliance assurance programme
and ensure the implementation and compliance. It consists of different levels of
audit for system compliance, inspections and reviews during the phase.
14.1 Pre- Mobilisation Audits
LIN SCAN will conduct Pre-Mobilisation audits on Subcontractors to ensure the

readiness of HSE requirements to start the scope of work.
14.2 Level 1 External HSE Audits (By ENI)
Objective is to provide assurance to ENI that the Project expectations are achieved
and to provide a vehicle for continuous improvement of the system.
These audits shall be conducted by ENI organization or any other external individual
or organization as per LIN SCAN audit schedule. These audits may include
 Pre-mobilisation review and a shutdown start up review
 LIN SCAN shall arrange for external audits of implementation of the HSE
requirements of the contract and the HSE management plans periodically
throughout the Project as applicable.
14.3 Level 2 CONTRACTOR Corporate HSE Audits
Objective: To provide assurance to LIN SCAN Corporate Executive Management that

the Project programs, plans and arrangements are satisfactorily performed and
continuous improvements are being achieved.
LIN SCAN Senior Management (HSE) from the Corporate Office will carry out Systems
and compliance audits at least once annually. HSEMS & Project HSE Audits – This shall
be performed against the Project HSE Plan to ensure the arrangements defined in the
plan are both understood and in place.
14.4 Level 3 Technical HSE Audits and Inspections
Objective: To provide assurance to the LIN SCAN Contract Manager that the
arrangements in place for the prevention, control and mitigation of hazards
associated with the relevant operation are in place and effective.
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LIN SCAN Site HSE Team will conduct Internal audit (Level-3) to a developed schedule
including audits against LIN SCAN Golden Rules of Safety and ensure Subcontractor’s
compliance.
14.5 HSE Inspections
LIN SCAN Line Supervision and HSE personnel shall carryout HSE inspections as per the
schedule to cover the activities at all work locations in line with the local regulatory
requirements and agreed standard requirements.
The LIN SCAN HSE Manager is responsible to review the schedule on a monthly basis
and ensure the Audits and inspections covering the current on-going works.
14.6 Corrective Actions
The LIN SCAN HSE Manager shall ensure those responses to non-compliance findings
and areas of improvement from its own and ENI audits, inspections and reviews are
documented and shall implement all agreed recommendations from such audits,
inspections and reviews within the timeframe mutually agreed between the parties.
Depending on the level of the audit / Inspection, the Project Management Team, HSE
Manager and/or HSE officers will specify the required corrective actions, delegate
appropriate responsibility for their implementation and set reasonable time frames
for their completion.
Corrective actions and their associated information are entered on to the Project
Action Tracking Register; these include actions from all relevant sources (audits,
inspections, incidents, observations etc.) and their close-out status is reviewed
regularly by Project Management. A close out evidence file provides confirmation of
the close out of the actions raised.
15.0 PERFORMANCE REVIEW & IMPROVEMENT
The review of HSE within the Project is a continuous process, nevertheless there shall
be formal reviews by LIN SCAN Management to ensure the HSE MS, HSE policies,
programs, plans, objectives and targets are effective.
The following are the minimum HSE Performance review and improvement process
and programmes to be implemented:
40
15.1 HSE Performance review workshop
The Project Management Team comprising of the Contract Manager and LIN SCAN HSE
Manager shall review the HSE Performance of the project annually to enable a HSE
improvements to be identified and plan developed. The improvement actions shall be
recorded in project HSE activity plan. The results of this review shall be
communicated in a joint workshop, facilitated by LIN SCAN to ENI, and to
Subcontractors Management.
The review shall include:
 Assessment of the Effectiveness and adequacy of LIN SCAN and Subcontractors

management system in delivering the policy and project objectives and in
driving continual improvement
 Review of trends and learning, from the following sources, indicating where
strengths and weaknesses exist in Project HSEMS implementation, or other
opportunities for improvement
 HSE performance using leading and lagging performance indicators
 Incident investigations and lessons learned
 Audits, reviews, self-assessments and documentation of the relevant records
 Stakeholder feedback, including complaints and concerns and any stakeholder

expectations that may have changed
 Review of compliance with laws and regulations
 Review of compliance with ENI HSE standards and the HSE requirements
 Review of timeliness of implementing HSE corrective actions
 Review of the impact of any Issues or changes in Business Risks
 Verification that all HSSE risks receive adequate focus and management
attention
 Assessment of the impact of imminent changes to laws, regulations and ENI

requirements
15.2 MONTHLY HSE Performance Review
The Project Management Team comprising of the Contract Manager, LIN SCAN HSE
Manager, and LIN SCAN Area Co-ordinators shall review the Project HSE Performance
41
and Key performance indicators (K.P.I) in the Monthly HSE Management Committee
meetings and improvement actions shall be identified for implementation.
15.3 Corporate Reviews
The following reviews will be performed:
 Regional HSE Director shall each month review/report the Project HSE
performance to the LIN SCAN Executive Management through Monthly Report
 LIN SCAN regional HSE Director and the Vice President will at their Review
Meeting review the performance of the Project
 The regional HSE Director shall perform periodic reviews and inspections (at
site) throughout the execution of the Project
15.4 HSE Management Improvements
LIN SCAN recognises the importance of the Continuous Improvement process in its
pursuit of excellence in HSE performance and will establish a culture of continuous
improvement by requiring:
 Managers to conduct a documented HSE Walkthrough
 Supervisors to conduct Compliance Inspections
 Corporate HSE Dept to conduct HSE MS Audits
 Continual promotion of safety awareness during physical walkthroughs,

communication sessions and safe act observations
 Drive behavioural change through leading by example
16.0 SUBCONTRACTORS MANAGEMENT AND REQUIREMENTS
16.1 Subcontractors Qualification and Evaluation
LIN SCAN Contract Manager with the support of LIN SCAN HSE Manager shall
coordinate the pre-qualification of all prospective Subcontractors Companies and
ensures that those Companies have the capabilities to comply with the CONTRACT
HSE requirements.
42
16.2 Subcontractor Management
The LIN SCAN Contract Manager shall develop a set of instructions for the
Subcontractors, which draws on local legal requirements, LIN SCAN’s HSE standards
and requirements as specified in this Project HSE Plan. These instructions shall be
included in the head contract clauses. The requirements shall be in a format and
level of detail that will be readily understood by the Subcontractors. LIN SCAN shall
provide and explain these HSE instructions to each Subcontractors management at
the HSE kick-off meeting.
The LIN SCAN Contract Manager shall ensure that all Subcontractors manage the HSE
in compliance with all specific HSE plans.
Subcontractors shall not be permitted to mobilise and start work until they have
HSEMS, plans and procedures in place, which are in line with LIN SCAN HSEMS,
Project HSE Plan and procedures. Prior to mobilisation, LIN SCAN shall conduct Pre-
mobilisation Audit on Subcontractors to ensure the compliance/ readiness of the HSE
requirements.
LIN SCAN shall review and monitor the performance of each Subcontractor regularly
to ensure the required HSE standards are maintained. In case any shortcoming(s) is
identified, the Subcontractors will be assisted to implement the necessary corrective
action(s).
LIN SCAN Performance review format is attached as Appendix 3.02.d.1.4. All

Subcontractors will be audited as part of the schedule of audits for both system and
physical compliance with Project requirements, standards and procedures.
16.3 Subcontractors Responsibilities
Subcontractors shall take all reasonable measures to prevent damage, injury or loss
to property and personnel of LIN SCAN, ENI and all other persons who may be
affected by the Project. The subcontractors shall execute the work within the
framework of ENI and LIN SCAN HSE policies and the Project HSE requirements as
detailed in this Project HSE Plan.
Subcontractors shall comply with the requirements of the Project HSE Plan,
Environmental Management Plan and other plans and procedures for their Scope of
Work.
Subcontractors shall develop Safe working practices and procedures in line with
applicable HSE standard requirements, Method statements, and Risk assessments for
their scope of work and submit to LIN SCAN for approval.
43
Subcontractors shall allocate sufficient, competent and fit for work resources to
ensure the effective implementation of HSEMS throughout the various phases of the
work.
The Subcontractors shall assign and retain key management personnel to be

responsible for the management and implementation of HSE matters throughout the
various phases of the work.
Subcontractors shall provide required training consistent with this HSSE plan and in
line with their scope of work.
17.0 HEALTH MANAGEMENT
The LIN SCAN Contract Manager is responsible with the help of LIN SCAN HSE
Manager to ensure compliance and Subcontractors comply with ENI requirements
regarding Health Management such as Fitness to Work, Health Risk Assessments,
Drug & Alcohol policy, General health requirements, medical facilities, medical
emergency requirements etc.
17.1 Fitness to work
LIN SCAN shall have and ensure Subcontractors have, as part of its HSEMS, an
effective fitness to work process for its personnel and Subcontractor’s personnel to
assure fitness to work. The fitness to work process shall as a minimum ensure
compliance with local labour law and regulatory requirements and LIN SCAN and ENI
Drugs and Alcohol Policies.
The LIN SCAN Contract Manager/ LIN SCAN HSE Manager shall ensure that all
personnel including Subcontractors prior to engagement for the performance of the
work have been examined by a medical professional and issued with a valid ‘Medical
Certificate of Fitness to Work, (with at least 1 year validity). LIN SCAN HSE Manager
shall ensure that all the project personnel including Subcontractors, Fitness to work
certificates are provided, verified and records kept with the HSE dept prior to
commencement of work.
For all mobilised personnel the fitness to work process should follow the LIN SCAN
Fitness to work guidance Protocols and Guidance Notes on the Medical Evaluation of
Fitness to Work.
17.2 Health Risk Assessment
LIN SCAN / Subcontractors shall conduct a Health Risk Assessment highlighting health
hazards and associated mitigation measures associated with the work. Sub-
44
Contractors shall define the jobs and tasks to be included and prepare a Health
Hazard inventory. LIN SCAN Contract Manager/ LIN SCAN HSE Manager shall ensure
assessment of risk to health from each Health Hazard by applying the LIN SCAN Risk
Assessment Matrix (RAM) and shall submit to LIN SCAN/ENI for review the HRA
report, recommendations and agree a Remedial Action Plan.
LIN SCAN Contract Manager shall ensure that relevant HRA Risks and Controls are
adequately reflected in the respective WMS and JHAs and are adequately
communicated to impacted staff.
17.3 Medical Services / Facilities
LIN SCAN will arrange their own medical facility at site location and arrange
provision of medical services as needed to the Project Personnel.
The LIN SCAN Contract Manager shall ensure each of the Major Subcontractors shall
establish and manage satellite First Aid Stations at the work Locations providing Tier
1 response; and heat stress response to all personnel employed for the performance
of the work by Subcontractors. LIN SCAN HSE Manager shall assess the staffing level
and organisation for the Subcontractors First Aid Stations based on a risk
assessment. Staff manning the First Aid Station or acting as first aiders shall be
certified and proven competent.
LIN SCAN is responsible for ensuring that ENI guidelines are followed in the
establishment of the First Aid Stations, medical facilities, equipment and the
provision or access to medically qualified resources.
17.4 Occupational Health and Hygiene
LIN SCAN shall ensure close adherence to Occupational Health requirements and
guidelines of Iraq laws and regulations, Ministry of Health and Governmental
Agencies and to be in line with the ENI standards and guidelines.
LIN SCAN shall ensure the required qualified personnel, measurement devices and
other resources, as deemed necessary to:
 Monitor areas under its custody which includes monitoring of chemicals,

physical, biological and ergonomics hazards
 Perform Occupational Health Risk Assessments
 Monitor personal exposure to hazardous substances, as applicable
 Maintain the industrial hygiene records as per Law, standards and

requirements
45
 Provide proper Training and awareness of its employees
 Participate in occupational health audits, inspections and surveys as per the

compliance assurance program
LIN SCAN will pay due regard to ENI requirements for the following while performing
their work:
 Noise attenuation and vibration control
 Exposure to thermal and other forms of electromagnetic radiation
 Hot surfaces
 Dust and fumes
 Substances hazardous to health

Measures to eliminate or mitigate these will be developed as a primary control
measure. Where this is not possible/practicable, secondary measures related to
personnel restrictions will be employed e.g., through the use of PPE.
17.5 Hearing Conservation Program
Those tasks and areas where noise levels could induce hearing loss shall be identified
and assessed through the HRA and reduced to ALARP. The exposure of personnel to
noise shall be kept below 85dB (A) for an eight-hour noise dose. LIN SCAN and
Subcontractors shall ensure:
 Personal monitoring of employees working in the identified high noise areas

will be done
 Approved types of hearing protection equipment are issued to employees

working in high noise areas
 Employees working in high noise areas are trained on use of hearing protective
equipment and the hazards on noise
17.6 Hazard Communication Program
LIN SCAN and Subcontractors shall ensure up-to-date Material Safety Data Sheet
(MSDS) is available at work place and accessible to all employees.
 Labelling system is applied and followed as per Project standards
 All employees are trained on MSDS, labelling systems, and handling of

hazardous chemicals
46
17.7 Respiratory Protection Program
 Respiratory hazards are identified at workplace and employees have been

trained;
 Approved types of personal protective equipment (PPE) are provided to the

employees.
17.8 Welfare Facilities
The LIN SCAN Contract Manager with the help of the LIN SCAN HSE Manager is
responsible to ensure that all Welfare Facilities for the use of employees in
accordance with the requirements of the contract, LIN SCAN standard requirements
and local country directives on Improvement of Labour Conditions.
18.0 SECURITY MANAGEMENT
LIN SCAN is responsible to provide security to all expatriate personnel and property at
all times. ENI is responsible for all personnel inside Company facilities.
The responsible party ensures the actions are taken and all security measures are
implemented in compliance with legal requirements, LIN SCAN policies, and Security
standards. LIN SCAN Contract Manager shall ensure that, all Subcontractors develop
Security Plans and Procedures, reviewed, and approved by LIN SCAN and ENI. LIN
SCAN Security Manager shall co-ordinate with the Subcontractors and ENI Security
teams to ensure effective implementation of ENI requirements for security.
The LIN SCAN contract manager is responsible with the help of the Project Security
Manager and in consultation with ENI Security Manager to develop a Project Security
Management Plan and cascaded to Subcontractors to ensure compliance.
The plan will cover as a minimum:
 ENI & LIN SCAN responsibilities

 Security management protocols
 Access control arrangements and ID card systems
 Journey management
 Subcontractor’s security Interfaces etc.
19.0 SOCIAL PERFORMANCE (SP)
47
Social Performance for LIN SCAN means how we manage the impacts of our business
on the communities and societies in which we operate. LIN SCAN will implement the
social performance obligations of LIN SCAN under guidance, direction and
coordination with ENI appointed representative, responsible for Social Performance
activities.
LIN SCAN will develop a site-specific social management plan to coordinate with ENI
in order to comply with the social conditions of approval and any additional
commitments made by ENI in the Impact Assessment and LIN SCAN’s Social
Performance Plan.
Any community engagement will be subject to ENI review and approval. Where
applicable, engagement activities are to be jointly planned and performed by ENI and
LIN SCAN.
The elements of the social management plan will include the following:
 A mandatory social and cultural induction programme for non-local employees
 A mandatory conflict sensitive induction programme for own (local and

expatriate, subcontracted) staff
 A mandatory induction programme to Voluntary Principles on Security and

Human Rights to -local and expatriate- security staff and local communities
 Conflict assessment, including risk overviews and mitigation activities.

Anticipating future indigenous people claim to land
19.1 SP Performance Reviews
The LIN SCAN Contract Manager and ENI will jointly review the implementation of the
social management plan and activities and will jointly investigate LIN SCAN
compliance with the plan. LIN SCAN Key Personnel shall participate in these activities
to demonstrate leadership’s commitment and responsibility.
Critical performance areas include, but are not limited to:
 Any breach of ENI or LIN SCAN business principles
 A major breach or violation of the established United Nations Universal

Declaration of Human Rights and related conventions
 A major breach of the established local content policies (e.g., unfair

recruitment of locals)
48
 Any breach or violation of the voluntary principles for security and human
rights
HSE Team Organisation Chart
HSE Manager
HSE Officer HSE Officer
49
HSE PLAN Doc. No. 964 6261-SP-21-09-01
Appendix 3.02.d.1.4
ZUBAIR PROJECT HSE ACTIVITY PLAN
Acceptance Procedure/
Key
Se Activities Frequenc Verifying
Action Party Performanc
r Criteria Standard y Record
e Indicator
No
1 Policy, Leadership and Commitment
COMPANY and CONTRACTOR HSE

Policies Communicated Project manager / Induction Process, Notice
1.1 Policies and Project Commitment Project HSE Plan Continuous
to all. HSE Manager Boards, Training Register HSE Policies, HSE
Statement communicated to all employees.
Commitment
Organise monthly Safety Management Statement
MOM, Presentations,
1.2 Committee Meetings for review of HSE Meeting Conducted Project HSE Plan Monthly Project manager Communicated to
Action Tracking Register.
performance. all Policies, Project
Commitment
Participation in Managers Site Walkabout Walkabout/ Inspections Project manager / Site Inspection Reports, Action personnel.
1.3 Project HSE Plan Monthly
/Inspections involving COMPANY. carried out HSE Manager Tracking Register.
Site Managers, Senior staff and COMPANY

At least once in Project manager /
1.4 HSE Team to regularly attend Toolbox Attends regularly Project HSE Plan Tool box talks records
a Month HSE Manager
talks. Senior management
All project Meetings to open with Safety engagement in HSE
1.5 Issues and discuss recent incidents / Meeting Conducted Project HSE Plan Weekly Project manager MOM Meetings and
trends. Reviews to
Project manager and Site HSE Managers to demonstrate visible
Log established and Project manager/ Lessons Learned Log/
1.6 review HSE Progress, "lessons learned" Project HSE Plan Monthly leadership.
reviewed Project HSE Manager Records
and Incident Trending.
2 Hazard and Risk Management
Perform SIMOPS Work shop & HAZ SIMOPS & HAZCON Hazard and Effects
2.1 Workshops Conducted Project HSE Plan As required Project manager
CON /HSE works for green field and Brown REPORTS Management
field works prior to commencement of

Maintenance Works as per Project HSE
Plan.
Task Risk Assessments/ Job Safety
Analysis developed for operational controls
Risk Assessments/ JSA Project manager / Risk Assessments / JSA
2.2 for routine and non-routine worksite Project HSE Plan As required
performed HSE Manager Records performed and
hazards by Sub Contractors for their scope
implemented as per
of work and approved by CONTRACTOR.
this Project HSE
Plan.
Registers established Project HSE Plan HSE Manager/ Registers
Establish and update Hazard and effects and maintained Environmental
2.3 register and Aspects& Impact register. As required Engineer
Review of COSHH assessments and Registers established Project HSE Plan HSE Manager/ Registers
2.4 As required
Hazardous materials used on the project and maintained Environmental
Engineer
3 Planning, Objectives, Targets and Legal Requirements
Key Performance Indicators Established for K.P. I’S Established

the project and Review of HSE Key Project manager / K.P.I Records - Monthly for the Project and
3.1 KPI'S Reviewed Project HSE Plan Monthly
Performance Indicators (KPI's) against plan Project HSE Manager Reports Reviewed
for progress and compliance. Regularly.
Legal requirements for the project reviewed HSE Manager

Legal Register
3.2 and Legal Register for the project Project HSE Plan Bi-Annual /Environmental Project Legal Register
Established & Reviewed
established and reviewed every 6 months. Engineer
Legal Compliance
Reviewed for the
project.
Annual Activities Plan
Annual HSE Activities Plan Developed and Annual Plan Developed Project HSE Plan Project manager /
3.3 Quarterly Updating reports for the
Reviewed Quarterly. and reviewed (Inside Iraq) Project HSE Mgr.
status.
4 Organisation, Roles, Responsibilities and Resources
51
Develop HSE organization chart with Organisation Charts continuous Project manager / Site
4.1 Project HSE Plan Organisation Chart
names. Developed update HSE Manager
HSE Organisation
Review HSE resources in line with project Resources available on Chart developed for
HSE Resources Project manager / the project and
4.2 schedules and demands to maintain Project HSE Plan Monthly project against the
reviewed HSE Manager resources available
effective HSE-MS. planned.
as per planned.
Job Descriptions developed for various Job Descriptions Project HSE Manager
4.3 Project HSE Plan Continuous Job Descriptions
HSE functions. Developed
5 Training and Competency

Continuous HSE Induction - All
Project HSE Inductions developed and project site
Induction Developed and Project manager / Induction Material and
5.1 delivered to all new personnel including Project HSE Plan personnel received
Delivered HSE Manager Records
Sub-Contractors. before commencing
the work at site.
Continuous
Identify Project Training requirements
HSE Training
according to the project activities and Project manager /
5.2 Training Matrix Project HSE Plan Training Matrix carried out to
develop / Update training matrix including HSE Manager
Developed. training matrix.
Sub-Contractors training requirements.
Continuous
Conduct training, Review Training Matrix,

Trainings Delivered as Contract Manager /
5.3 Implement Training Program in accordance Project HSE Plan Training Records
per the matrix HSE Manager
with Training Matrix.
Develop training modules in required Continuous HSE Managers,

languages (Arabic, and English) dependent Develop Training S/CHSE Managers &
5.4 Project HSE Plan Training Modules
on the different nationalities working on the modules. HSE Training
project. Supervisor
Continuous
Training Passports to be issued to the all- HSE Manager
Training passports
5.5 project personnel to monitor the individual Project HSE Plan Training Passports
issued to all the
training needs.
personnel
52
6 Documentation, Implementation and Operational Approach
Develop Project HSE Plan and Sub plans,

such as Security Management Plan, EMP Project HSE Plan and Plans and
Project HSE Plan, Sub
and ERP. HSE Field Manual which Lower tier plans Continuous Project manager / Procedures
6.1 Project HSE Plan Plans and HSE field
includes compilation project lower tier developed Project HSE Manager. developed for safe
manual compiled.
plans, Forms, Procedures and risk execution of project.
assessments etc.
Develop and implement safe system of
work for the critical activities. Ensure that Procedures and Safe
procedures are developed to address all system of work Continuous Project manager /
6.2 Project HSE Plan Procedure and permits.
identified risk exposures for planned works developed and HSE Manager
and future developments. Implement PTW implemented
for brown field works as agreed.
Competent supervision: Target Contractor Safety incentive and
and Sub- Contractors supervisors. disciplinary action
Meeting records and
Accountability for unsafe actions/unsafe Accountability and Continuous procedure
6.3 Project HSE Plan Project manager periodic evaluation
conditions. Institute 3-step approach Authority established developed and
records
(coach, counsel, consequence implemented
management).
Incentive and
Develop and implement Safety Incentive disciplinary code Continuous Project manager / Safety incentive
and Disciplinary Action procedure. implemented Project HSE Manager implementation records
7 Behaviour, Communication and Consultation
HSE Management
Organise HSE Meetings as per schedule Meetings Conducted Continuous as Project manager Meetings and other
7.1 Project HSE Plan Meeting records
according to the Project HSE Plan. per schedule /Project HSE Manager scheduled meetings
conducted as per
schedule.
7.2 Ensure there is an effective system in place Project HSE Plan Project manager / MOM
for the timely transfer of HSE information Implement effective HSE Manager Effective
and feedback across all levels in the information means communication and
company and contractors. All employees consultation aids
are aware of key HSE information and implemented
expectations (Tool box talks, Craft considering local
Meetings, Hand Book, notice boards TSTI, language (Tool box
STOP ETC). talks, HSE Hand
53
book, Notice boards

Develop and issue HSE Hand books, Develop and issue HSE Project manager / HSE Hand Books and etc).
Golden Rules of Safety in required hand books Project HSE Manager leaflets
languages.
Implement safety observation card system Implement observation Observation card

Project manager /
7.4 on project for receiving feedback from all card system Project HSE Plan Observation cards and log program
HSE Manager
the employees on the project. implemented &
tracked weekly.
8 Crisis and Incident Management
Develop Emergency Response Plan (ERP), ERP and Incident

Reporting and Project manager /
8.1 Medical Emergency Response and Incident Project HSE Plan Continuous Procedures in place Emergency
investigation procedure HSE Manager
Reporting procedures for the Project. Response plans
developed developed and drills
performed to
Develop schedule and perform Emergency Schedule developed and schedule.
8.2 Project HSE Plan Continuous HSE Manager Drill reports
Response and Medical Emergency Drills. drills conducted
Improve Incident Reporting Procedure

throughout the field. Conduct regular All incidents on the
meetings with Sub- Contractors HSE & Effective Incident projects reported
Supervisors on Incident Reporting, management Project manager / Incident and investigation and investigated
8.3 Project HSE Plan Continuous
including Near Miss Incidents. Maintain implemented HSE Manager reports 100%
effective processes for incident reporting,
investigation and incident data
management.
Compliance Assurance and
9
Corrective Action
Develop Compliance assurance schedule Compliance assurance Project manager / Compliance Assurance Compliance
9.1 for the projects (Audits and Inspection Schedule developed. Project HSE Plan Continuous Project HSE Manager Schedule assurance schedule
Schedule).
established and
Audits and
Perform Audits and inspections as per the Audits and Inspections Project manager / inspections carried
9.2 carried out as per the Project HSE Plan Continuous Audit, Inspection reports out as per schedule.
Compliance Assurance schedule. Project HSE Manager
schedule
Establish and maintains Action Tracking Action Tracking
Register, Implement agreed Action tracking register Monthly review Project manager /HSE Action tracking register Register
actions/recommendations out of HSE established and Manager and actions close out Established and
Audits and inspections. Ensure Actions maintained Actions closed out
54
closed out within agreed time frame.
Support HSE Audits and provide adequate Adequate personnel As per Audit
Project manager / within 21 days.
9.5 personnel. deployed Project HSE Plan Plan Organisation Chart
HSE Manager
10 Performance Measurement, Review and Improvement

Corporate HSE Director shall each month
review/report the Project HSE performance
CR Corporate HSE
10.3 for the CR Executive Management Monthly MONTHLY REPORT Project HSE Plan Monthly Monthly Reports
Director
Report. HSE Performance
reviewed by
Management as per
Review / evaluate 2015 performance as HSE Annual Plan CR Project HSE
10.4 Project HSE Plan Annual Updated Annual HSE Plan agreed plans
input into 2016 HSE Plan. reviewed Manager
Project Management to review the HSE
Project manager /
10.5 Performance and KPI’s every month and Action items reviewed Project HSE Plan Monthly Action register/ MOM
Project HSE Manager
identify actions for continual improvement.
55

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HSE PLAN Doc. No.

INSPECTION SERVICES AND PLANT INSPECTORS

Copy Number Document Holder

Rev No. Description of Change Date

Document regional applicability

Doc No. Document Title

© LIN SCAN Facilities Management Limited 2014

2.0 PURPOSE AND SCOPE

3.0 DEFINITIONS, ABBREVIATIONS & REFERENCES

COMPANY ENI IRAQ N.V

Contractor LIN SCAN Advanced pipeline and Tanks Services

The organisations selected and awarded contracts by

ALARP As Low as Reasonably Practicable

COSHH Control Of Substances Hazardous to Health

COMAH Control of Major Accident Hazards

ERP Emergency Response Plan

EMP Environmental Management Plan

HAZCON Hazardous Condition / Hazards in

HAZOP Hazard and Operability

HSE Health, Safety, and Environment

HSEMS Health, Safety, and Environment Management System

IDLH Immediately Dangerous to Life and Health

JHA Job Hazard Analysis

KPI’s Key Performance Indicators

LEL Lower Explosive Limit

LTIFR Lost Time Injury Frequency Rate

MSDS Material Safety Data Sheet

PTW Permit to Work

PPE Personal Protective Equipment

RIFR Recordable Injury Frequency Rate

SIMOPS Simultaneous Operations

SCABA Self-Contained Air Breathing Apparatus

VAFR Vehicle Accident Frequency Rate

PHSEP Project HSE Plan

FAC First Aid Case

LWD Lost Workdays

RWD Restricted Workday Case

Health, Safety and Environmental Management Systems

LIN SCAN HSEMS - HSE Management System EP 2005 -0110

Section VI- Health, Safety, Environment and Social

4.0 LIN SCAN HSE MANAGEMENT SYSTEM OVERVIEW

4.1 LIN SCAN HSE Management System

4.2 Key HSE Management System Document Framework

Approved by LIN SCAN and ENI.

5.0 Policy, Leadership and commitment

Management will be held accountable for demonstrating correct HSE behaviours, by

6.0 HAZARDS AND EFFECTS MANAGEMENT PROCESS

6.2 HSE – Shutdown phases

6.3 General Maintenance

The process of hazard and effects management as a minimum:

 SIMOPS workshop (Assess Risk of Simultaneous Operations)

6.4 Hazards & Effects Register

6.5 Environmental Aspects and Impacts

7.0 PLANNING, OBJECTIVES, TARGETS & LEGAL REQUIREMENTS

The project HSE objectives are:

 To provide a work environment that fosters prevention of incidents and delivers

 To minimize waste generation through justification of decisions taken during the

 Demonstrate that no permanent damage or harm to the environment has or can

 To ensure the requirements of all applicable legislation is met

 Effective and visible leadership & commitment of senior project management

 Effective incident reporting & investigation process

 Effective & efficient safe systems of work

 HSE objectives will be developed throughout the project by the relevant