CLEMENTE, ROCHELLE ANNE R.

CLEMENTE
4TH YEAR, BSA

College of Our Lady of Mercy of Pulilan Foundation, Inc.

Business Management Department
SY 2021 - 2022
PrC-ACE: Auditing in CIS Environment

Tutorial No. : 1 Activity No.: 1

Topic : Computer-Aided Audit Tools – ACL 9
Table Name : AP TRANS

ACL 9
Tutorial 1

COMMANDS:
ANALYZE -> TOTAL
ANALYZE -> PROFILE
ANALYZE -> STATISTICS
SAMPLING -> SAMPLE
ANALYZE -> SEQUENCE
DATA -> SORT
ANALYZE -> DUPLICATES
ANALYZE -> GAPS

These tutorials are supplemental exercises that relate to ACL 9 topics covered in:
1. Module 3: Auditing the Revenue Cycle
2. Module 4: Data Structures and CAATTs for Data Extraction
3. Module 5: Auditing the Expenditure Cycle
4. Module 6: Business Ethics, Fraud, and Fraud Detection

The tutorials presume that the student has installed ACL from the CD accompanying the text
and has worked through the ACLStart.pdf document in the ACL Manual folder. The tutorials are
not a substitute for this basic ACL knowledge.

These tutorials use data tables stored in the Sample Project.acl that is automatically installed
with ACL. Open the sample project and click on the appropriate table to perform the tutorial.
The name of the table is indicated in bold type prior to each section in the tutorial (e.g. AP
TRANS).
AP TRANS

Activity 1:

Using the TOTAL command, develop a hash control total and an amount control total for
AP-TRANS.

Developing hash control total entails Summation of numbers having no practical meaning as a
control precaution; used by auditors primarily in a computer application.

The purpose is to identify whether a record has been lost or omitted from processing. For
example, check numbers may be summed to get a hash total. If the total of the check numbers
processed does not agree with the hash total, a discrepancy exists, and investigation is required
to uncover the error.

For example, we have 4 records:

Record_1: 100.02 for Invoice number
Record_2: 101.01 for Product number
Record_3: 200.15 for vendor number
Record 4: 300.07 for Date
 
The hash control total would be calculated like this:
10002 + 10101 + 20015 + 30007 = 70125
The hash total is 70125 which should be outputted as: "000000000070125"

Requirement 1: An amount control total for AP-TRANS is:

The total of Invoice_Amount is 278,641.33
The total of Quantity is 37,107
The total of Unit_Cost is 1,522.29
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Requirement 2: What recommendation would you make to develop a field for hash control
total?

A source document control should be in place. Because control for exposure and control
procedures must be applied to source documents in order to account for each field in the
hash control total. This is accomplished by using unique pre-numbered source documents.
These source documents should also be used in sequence and audited on a regular basis.
Activity 2:

Requirement 3: Run PROFILE on the file, Invoice Amount.

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Requirement 4: Can you determine if there are any negative transactions? Explain.

There was no negative transaction based on the testing of the unit cost, product quantity and
the invoice amount.

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Requirement 5: Run STATISTICS on each of the four available fields with the Std Dev box
checked.
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Requirement 6: Describe your audit direction to specific invoices based on the results of
STATISTICS.

In determining specific invoices, the auditor should consider the tolerable rate of deviation
from the controls being tested. The auditor should also review, analyze, and investigate
specific invoices as needed.

Requirement 7: Run SAMPLE (Sampling -> Sample) for the AP_TRANS file, using the data
from step 3. Sample Invoice Amount, Interval of $6,609, Begin $14.88
(minimum invoice) and Cutoff $56,767.20. Save results as AP_Trans_Sample.
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