UNIT SIX

BUSINESS CORRESPONDENCE
APPLYING FOR A JOB

A. MODEL LETTER: APPLYING FOR A JOB

What is an Application Letter?

A letter of application, also known as a cover letter, is a document sent with
INSTITUTO TECNOLÓGICO “DON BOSCO”
your resume to provide additional information about your skills and experience
to an employer. The letter of application is intended to provide detailed
information on why you are a qualified candidate for the job.

Effective application letters explain the reasons for your interest in the specific

organization and identify your most relevant skills.

Your application letter should let the employer know what position you are
applying for, what makes you a strong candidate, why they should select you for
an interview, and how you will follow up1

What to Include in Your Cover Letter

As with all cover letters, a job application letter is divided into sections :

 The heading, which includes your name and contact information.

 A greeting addressed to a specific person, if possible.
 The introduction, which should include why the applicant is writing.
 The body, which discusses your relevant qualifications.
 The close, which thanks the reader and provides contact information and
follow-up details.
 Your signature to end the letter.

[NOMBRE DEL AUTOR] 1

Sample Cover Letter Used With a Job Application

John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emaile
xample.com

October 15, 2021

George Gilhooley
Times Union
87 Delaware Road
Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As
requested, I enclose a completed job application, my certification, my resume, and
three references.

The role is very appealing to me, and I believe that my strong technical experience
and education make me a highly competitive candidate for this position. My key
strengths that would support my success in this position include:
INSTITUTO TECNOLÓGICO “DON BOSCO”
 I have successfully designed, developed, and supported live-use applications.
 I strive continually for excellence.
 I provide exceptional contributions to customer service for all customers.

With a BS degree in Computer Programming, I have a comprehensive understanding

of the full lifecycle for software development projects. I also have experience in
learning and applying new technologies as appropriate. Please see my resume for
additional information on my experience.

I can be reached anytime via email at john.donaldson@emailexample.com or by cell

phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about
this employment opportunity.

Sincerely,

John Donaldson (signature hard copy letter)

John Donaldson

[NOMBRE DEL AUTOR] 2

BODY OF AN APPLICATION LETTER
A letter of application generally has four parts:

Tell what job you are I am writing in response in the

1. OPENING writing about. advertisement in the paper.
APERTURA Estoy escribiendo en respuesta en el
Diga sobre qué trabajo está
escribiendo. anuncio en el periódico.
OR

I am applying for the position of

secretary
Estoy solicitando el puesto de secretaria
2. PURPOSE Enclose your resumé
OBJETIVO Adjunte su currículum I am enclosing my resumé
Estoy adjuntando mi currículum
OR
My resumé is enclosed
Se adjunta mi currículum

I will call you next week. Te llamaré la

3. ACTION Tell when you will follow up semana que viene.
ACCIÓN Dime cuando harás un seguimiento OR
I will telephone you on Monday. Te
INSTITUTO TECNOLÓGICO “DON BOSCO” llamaré el lunes.

I look forward to meeting you. espero

4. POLITE Be positive conocerte
EXPRESSIONS Ser positivo OR
EXPRESIONES CORTAS I look forward to talking with you
about the position. Espero poder hablar
con usted sobre el puesto.

1. Opening I am writing to apply for the programmer position advertised in the Times
Union.
Apertura Le escribo para solicitar el puesto de programador anunciado en Times Union.

2. Purpose I enclose a completed job application, my certification, my resume, and three

references.
Propósito Adjunto una solicitud de trabajo completa, mi certificación, mi currículum y tres referencias.

3. Action. I can be reached anytime via email at john.donaldson@emailexample.com or by

cell phone, 909-555-5555.
Acción. Pueden comunicarse conmigo en cualquier momento por correo electrónico a
john.donaldson@emailexample.com o por teléfono celular, 909-555-5555.

4. Polite Expressions I look forward to speaking with you about this employment
opportunity.
Expresiones de cortesía Espero poder hablar con usted sobre esta oportunidad de empleo.

[NOMBRE DEL AUTOR] 3

 INSTITUTO TECNOLÓGICO “DON BOSCO”

1. Opening I am writing to apply for the programmer

position advertised in the Times Union.
2. Purpose I enclose a completed job application, my
certification, my resume, and three references.
3. Action. I can be reached anytime via email at
john.donaldson@emailexample.com or by cell phone, 909-555-5555.
4. Polite Expressions I look forward to speaking with you
about this employment opportunity.

1. Opening

2. Purpose

3. Action

[NOMBRE DEL AUTOR] 4

4. Polite Expressions

I want to apply for the advertised post of female secretary. I am well qualified, pleasant
personality with excellent communication skills and holding experience in the same
capacity for two years. I will love to have an interview further to discuss my experience
and capabilities for the said job. My resume is attached for your review, and I will wait
for your response.

I came to know through a friend, about a vacant post of secretary in your office. I am
interested in applying for this post because I have relevant experience and am qualified
enough with excellent communication skills and an attractive personality. My resume is
also attached for your review. I hope to receive an interview call.

I am writing this for the position of personal secretary of the chairman of this company. I
recently read about this job vacancy in the newspaper, and I also read all your
requirements for the secretary carefully. I know I can manage all the office work. I have
the ability to work under pressure. I have skills in time management, hardworking, and
punctuality, etc. I am pleased to tell you about my past job experience. I have worked as
a secretary of a company’s manager for 3 years in al-Maroof textile mills cooperation,
INSTITUTO
and co. TECNOLÓGICO “DON BOSCO”

My experience with them was good enough, but unfortunately, I have to quit because I
shifted from Narowal to Lahore, and they don’t have any branch in Lahore, so I resigned.

[NOMBRE DEL AUTOR] 5