Midterm Quiz

MIDTERM QUIZ #1 ITAPPTOOLS
1. You’d like to upload documents to Xero Files and attach them to client invoices. There are
a few ways to go about this. To drag and drop document into Xero, you do what?
A. Browse and attach files files directly
B. Send to the unique email address listed in Xero
C. Select and pull across a file from another window
D. Use the Xero Business App
a few ways to go about this. To upload files to Xero, you do what?
a few ways to go about this. To upload files from a mobile device, you do what?
A. Browse and attach files directly
a few ways to go about this. To Send file attachments via email, you do what?
5. You’ve uploaded a photo of a custom table you’ve made for a customer. Now you’d like
to create an invoice with the document attached. Sort the steps into the correct order
I. Select Invoice
II. Go to the file inbox
III. Click Add to new
IV. Select the photo of the table
A. I, II, III, IV C. II, I, III, IV
B. II, I, III, IV D. II, IV, III, I
6. You have an invoice that contains multiple line items. How do you import this invoice?
A. Add multiple lines with a different invoice number
B. Add a separate manual invoice for each line
C. Add a manual invoice with multiple lines
D. Add multiple lines with the same invoice number
7. You’ve populated the import file with unpaid invoices and would now like to import this
into Xero. What happens next? Sort each step into the correct order.
I. Approve the invoices from the draft tab
II. Click import from the invoices screen
III. Browse for the CSV template and click import
IV. Review and Complete the Import
A. IV, III, II, I C. III, II, IV, I
B. II, III, IV, I D. IV, II, III, I
8. Having financial data at your fingertips and effectively managing cash flow is necessary
for any business to survive. With cloud accounting software you can quote and invoice
on the go. Identify what other function enhances cash flow management.
A. Add a payment service to invoices
B. Use a unique login to access the data
C. Collaborate with a trusted advisor
D. Anywhere, anytime, any device
9. It’s important to know the different features in Xero that will streamline sending invoices
and getting paid. What is the appropriate feature for the method used to set the next
invoice number?
A. Payment terms C. Payment services
B. Invoices reminders D. Automatic sequencing
and getting paid. What is the appropriate feature for automatic emails for overdue
customer payments?
and getting paid. What is the appropriate feature for setting default due dates for bills
and sales invoices?
and getting paid. What is the appropriate feature for online payment methods that can be
connected to invoices?
13. You’d like to see invoices due over the past 6 months. What’s the best way to do this
from the Sales overview?
A. By clicking the ‘Awaiting Payment’ tab
B. By clicking Search and adjusting the search timeframe
C. By clicking the ‘Money coming in’ graph on prior months
D. By clicking the ‘Overdue’ tab and scrolling through the list
14. When invoicing in Xero, it’s good to know how key features work to ensure an effective
workflow. You must enter _________________ to approve an invoice.
A. A reference number C. Description
B. Item D. Tracking
workflow. To send an invoice you can choose to _________________.
A. Share or Print C. Page Print or Mail
B. Email or Print PDF D. Copy to invoice
workflow. When assigning billable expenses to a customer, the bill
_________________.
A. Must be assigned to that customer
B. Doesn’t need to be charged to that customer
C. Should be assign to your business
D. None of the other choices
17. When using online invoicing, it’s important to know the key features to make sure
customers receive the invoice quickly and pay on time. Customers can view and pay
their online invoice via the _____ on an emailed invoice.
A. Plain text C. View invoice button
B. PDF attachment D. Cannot view an invoice online
customers receive the invoice quickly and pay on time. The Sent column can be viewed
under the ________ tab.
A. Awaiting Approval
B. Draft
C. Awaiting Payment
D. Invoice Status cannot be viewed in Xero
customers receive the invoice quickly and pay on time. When an online invoice has been
opened, Xero notifies you by ________.
A. Updating the sent column
B. Moving the invoice to awaiting payment
C. Sending you an email
D. Notifying you via text message
20. It’s important to know how repeating invoice templates streamline workflows. What is the
appropriate feature to see how data entered in the Reference or Description fields will
appear?
A. Repeat Frequency C. Preview placeholders
B. Repeating Tab D. Awaiting Payment Tab
appropriate feature to decide how often the invoices are sent?
appropriate feature to view and edit templates?
23. When creating a credit note on an invoice, it’s important to know how to adjust them
correctly. When created, a credit note amount defaults to __________.
A. The amount of the invoice
B. Zero and the amount is manually adjusted
C. The total amount of the customer’s bill
D. The any amount Xero may suggest
24. When creating a credit note on an invoice, it’s important to know how to adjust them
correctly. To enter details about the credit note update the __________ field.
A. Reference or Credit Note # C. Account or Description
B. Reference or Description D. Invoice Number
25. It’s important to know the different aspects of editing paid or partially paid invoices, to
make sure the details remain correct. When an invoice has a payment or part-payment,
you can?
A. Make some edits to the invoice C. Make full edits to the invoice
B. Make no edits to the invoice D. Only void the invoice
make sure the details remain correct. When you’ve removed payments from an invoice,
you can?
A. Make minor edits to the invoice C. Make full edits to the invoice
B. Make no edits to the invoice D. Only void the invoice
make sure the details remain correct. To remove a payment from an invoice use
____________ on the payment transaction.
A. Unreconcile C. Remove and redo
B. Undo D. Void
28. When processing a refund, it’s important to know how Xero updates the invoice location
when the refund is actioned. When an invoice is partially refunded, it will be located in
the __ __ tab.
A. Paid C. Awaiting Approval
B. Draft D. Awaiting Payment
29. When processing a refund, it’s important to know how Xero updates the invoice location
when the refund is actioned. When an invoice is fully refunded, Xero moves it to the
_______ tab.
A. Paid C. Awaiting Approval
B. Draft D. Awaiting Payment
30. A supplier contacts you to say they haven’t received a purchase order for a part ordered
over the phone last week. You’d like to check that this purchase order was sent. How do
you do that?
A. From the Purchase orders dashboard, view the All or Approved tab
B. From the Purchases overview, select Draft under Purchase orders
C. From the Purchases overview, select Search
D. Select Business, click Sales overview and Search
31. You approve your first purchase order in Xero, and now it's time to send it through to
your supplier. Arrange each step into the correct sequence.
I. Click Send
II. Find the Purchase Order and select the checkbox
III. Go to the Purchase orders dashboard
IV. Select the Approved tab
V. Check the email text and click send

A. II, I, III, IV, V C. III, IV, II, V, I
B. III, IV, II, I, V D. III, IV, V, II, I
32. You’re investigating upcoming cash flow for the organisation and would like to find the
details of any planned payments for bills. Where do you look?
A. From the Bills dashboard, select the All tab
B. From the Bills to pay dashboard, select the Awaiting Payment tab
C. Go to Business, select Purchases overview
D. Go to Accounting, select Aged Payables
33. Save time by setting default information for a supplier under Contacts. What default
information can you set for a supplier?
A. Account, item and tax setting
B. Tracking, unit price and tax rate
C. Tax setting, account and tax rate
D. Tax rate, quantity and tax setting
34. Creating a template for a repeating bill is a great way to automate data entry and save
time. Editing an existing template, applies changes to all ___________ transactions.
A. Past C. Future
B. Current D. None of the other choices
time. The status of a repeating bill is set to either Save as Draft or ______.
A. Paid C. Awaiting approval
B. Draft D. Approve
time. You can enter a placeholder in the ____________ and reference fields.
A. Due date C. Description
B. Item D. Unit Amount
37. You’re processing bills and assigning any billable expenses to customers. There’s a
billable expense that you’re not sure which customer to assign to, what do you do?
A. Click Bill options
B. Select Save & submit for approval
C. Click Decide customer later
D. Select inventory item from the drop down
38. You’re looking at the Purchases overview to see the status of the bills for the
organisation. What does the bar graph show you?
A. Draft bills, approved bills, paid bills
B. Awaiting payment bills, paid bills, scheduled to be paid bills
C. Draft bills, awaiting payment bills and overdue bills
D. Approved bills, awaiting approval bills, draft bills
39. You’ve got multiple bills to pay at once and decide to create a batch payment to save
time. Sort each step into the correct sequence.
I. Tick the Checkboxes for the bills
II. Select Make Payments

III. Enter details into the batch payment fields
IV. Click Batch Payment and OK
V. Select Export Batch File
A. I, II, III, IV, V C. I, IV, III, V, II
B. I, IV, III, II, V D. I, II, III, IV, V
40. You took a taxi from the office to a client meeting. You'd like to submit a claim for the taxi
ride and charge it to the client project. What information should you add to the expense
claim before submitting?
A. Add a description, account, assign to project, and change currency
B. Add a description, account, label, edit tax, and assign to customer
C. Add an amount, description, spent at, account, and assign to project
D. Add a description, tracking category, label and assign to customer
41. Xero lets you itemise receipts, so you can charge line items to different expense
accounts. What else can you add to line items to differentiate them from other line items
on the same receipt?
A. Tracking categories and projects
B. Date, spent at and client projects
C. Spent at and tracking categories
D. Labels and foreign currency
42. You’ve approved a number of claims that your employees have recently submitted. Now
you want to process the payments. How do you pay your staff?
A. Create a new invoice for each employee and add a payment
B. Create a new bill for each employee, add their expenses and pay
C. Go to the invoices associated with each expense claim and pay
D. Under To pay, click Pay all to view and pay the relevant bills
43. Which of the following is NOT a method to create a new bill?

A. Click Business > Purchase Overview > + New > Bill
B. After adding a new bill, click “Add another bill” on the success prompt at the top of
the screen.
C. Click the “ + “ display at the top right of your screen and the select Bill.
D. Click Business > Bills to Pay > + New > Bill
44. Which of the following is a way to have the bills marked as paid?
A. Mark the checkbox on the left hand corner of the bills awaiting payment and click
batch payment to proceed with paying the bill, set the payment date as today, then
click make payments.
B. Add a date on the planned date column to reflect a date that is other than today.
C. Go to Business > Bills to pay > then select the bill that you need to pay > click
“convert to invoice”.
D. On the bills to pay interface, click the bill that is settled and select “Mark as Paid”.
45. Which of the following is TRUE with regards to bills creation and payment?
A. You can only generate bills for your inventory items.
B. Bills are automatically deleted when payment has already been made.
C. A bill may be generated from a purchase order even if the purchase order has not
been completely fulfilled.
D. Batch payments requires that the selected bills must be payable to one vendor only.
46. Which of the Following statements is FALSE with regards to bills?

A. A partially paid bill will transfer to paid invoices with regards to the paid amount.
B. A purchase order that is fulfilled in two installments will yield one bill when converted
to bill.
C. A repeating bill will only produce one bill for the entire cycle of the bill.
D. You cannot schedule a payment date for a bill that is before its due date.
47. Which of the following is not a field that is required to be filled-up when creating new
bills?
A. From (vendor or supplier) C. Reference
B. Quantity D. Total
48. What is the effect of creating a purchase order on quantity for tracked inventory items?
A. The quantity of tracked inventory items will be increased and the items in the
purchase order will be recorded as “in transit”
B. The inventory items listed will not be affected but there will be an amount under the
column “in transit” equivalent to the quantity listed on the purchase order.
C. The purchase order will automatically be converted into a bill and will increase the
inventory quantity of the item ordered.
D. No effect.
49. Which of the following is not a way to input an item when creating a new purchase
order?
A. Key in the first few letters of the item code and the corresponding item code will
appear. Once it appears, you click to select.
B. Click the drop down arrow and look for the item code and click to select.
C. Click the drop down arrow and select “+Add Item” to include a new inventory item.
D. When you create a repeating purchase order, it will automatically populate a
purchase order on the item field.
50. Which of the following is not a required column for Sales Invoice template?
A. Invoice Number
B. Discount
C. Due Date
D. Account code

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MIDTERM QUIZ #1 ITAPPTOOLS

D. The any amount Xero may suggest

V. Check the email text and click send

II. Select Make Payments

43. Which of the following is NOT a method to create a new bill?

46. Which of the Following statements is FALSE with regards to bills?

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