ICT - Grade 7 - Quarter 3 LAS

Republic of the Philippines
Department of Education
REGION VI – WESTERN VISAYAS
SCHOOLS DIVISION OF ILOILO
LEGANES NATIONAL HIGH SCHOOL

JUNIOR HIGH SCHOOL
LEARNERS’ ENHANCEMENT ACTIVITY
ICT 7
CREATIVE TECHNOLOGY
QUARTER 3
1
Learning Activity Sheets (LAS) No. 1
ICT 7 – Creative Technology

Prepare on Getting Started with MS Excel
I. Learning Competency with Code

LO. 1. Prepare on getting started with MS Excel
1.1 Navigate Excel User Interface
1.2 Identify Excel commands
1.3 Create and Save Workbooks
1.4 Entering and editing data
II. Background Information for Learners

Excel is a spreadsheet program that allows you to store, organize, and manipulate data. Data
can be text, numbers, and formulas. The data is entered into cells which are organized into
columns and rows. Many people use Excel to keep a budget, use charts and graphs to show
data, track sales for a business, and much more.
 Excel is a computer program used to create electronic spreadsheets.
 Within excel user can organize data, create chart and perform calculations.
 Excel is a convenient program because it allow user to create large
spreadsheets, reference information, and it allows for better storage of
information.
 Excels operates like other Microsoft(MS) office programs and has many of the
same functions and shortcuts of other MS programs.
 Microsoft excel consists of workbooks. Within each workbook, there is an
infinite number of worksheets.
 Each worksheet contains Columns and Rows.
 Where a column and a row intersect is called a cell. For e.g. cell D5 is located
where column D and row 5 meet.
 The tabs at the bottom of the screen represent different worksheets within a
workbook. You can use the scrolling buttons on the left to bring other worksheets
into view.
III. Key Concepts

Open Excel 2016 on your computer. Locate the Excel icon on the computer desktop (see
Figure 1), place the pointer arrow on it, and double-click the left mouse button.
2
References: Introduction-to-Excel-2016.pdf (montclair.edu), MOAC_Excel_2016_Core.pdf (dit.ie), Microsoft Word -
Excel_2016_Level_1.docx (kcls.org)
The following describes the Excel User Interface:
The Ribbon
The Ribbon The Ribbon is designed to help you quickly find the commands that
you need to complete a task. Commands are organized in logical groups, which
are collected together under Tabs. Each Tab relates to a type of activity, such as
formatting or laying out a page. To reduce clutter, some Tabs are shown only
when needed. For example, the Picture Tools tab is shown only when a picture is
selected.
3
File Menu
Here you will find the basic commands such as open, save, print, etc.
Quick Access Toolbar

The place to keep the items that you not only need to access quickly, but want to
be immediately available regardless of which of the Ribbon's tabs you're working
on. If you put so many items on the Quick Access Toolbar that it becomes too big
to fit on the title bar, you can move it onto its own line.
Tell Me
This is a text field where you can enter words and phrases about what you want
to do next and quickly get to features you want to use or actions you want to
perform. You can also use Tell Me to find help about what you're looking for, or to
use Smart Lookup to research or define the term you entered.
4
Formula Bar
A place where you can enter or view formulas or text.
Expand Formula Bar Button
This button allows you to expand the formula bar. This is helpful when you have
either a long formula or large piece of text in a cell.
Worksheet Navigation Tabs

By default, every workbook starts with 1 sheet.
Insert Worksheet Button

Click the Insert New Worksheet button to insert a new worksheet in your
workbook.
Horizontal/Vertical Scroll
Allows you to scroll vertically/horizontally in the worksheet.
Normal View
This is the “normal view” for working on a spreadsheet in Excel.
Page Layout View

View the document as it will appear on the printed page.
Page Break Preview
5
View a preview of where pages will break when the document is printed.
Zoom Level
Allows you to quickly zoom in or zoom out of the worksheet.
Backstage View
In Backstage view, you can do the following:
 Save and close spreadsheets
 Obtain information about spreadsheets
 See recent files created and edited
 Create new spreadsheets and templates
 Share and Export spreadsheets
 Print spreadsheets
 Obtain help
 Close the Excel workbook
Columns and Rows

Column – A vertical line of cells. A letter identifies each column. Notice the Name
field contains the column letter and row number of the first cell of the highlighted
range of cells in the column.
6
Row – A horizontal line of cells. A number identifies each row. Notice the Name
field contains the column letter and row number of the first cell in the highlighted
range of cells in the row.
Navigating in the Excel Environment Below is a table that will assist you with
navigating/moving around in the Excel environment.
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8
Highlighting/Selecting Areas Using the Mouse
To Select a Column: Click on the column letter
To Select a Row: Click on the row number
To Select the Entire Worksheet: Click above row 1 and to the left of column A
or hit CTRL A on the keyboard
Entering Text
Any items that are not to be used in calculations are considered, in Excel’s
terminology, labels. This includes numerical information, such as phone numbers
and zip codes. Labels usually include the title, column and row headings.
To Enter Text/Labels:
1) Click in a cell
2) Type text
3) Press Enter
NOTE: By default, pressing the Enter key will move you to the cell below the
active cell.
The label actually “lives” in the cell you typed it into. If you type long text it might
appear to be in multiple columns. It is important to understand this concept when
trying to apply formatting to a cell. Using the formula bar will confirm where the
label actually “lives.”
9
Autofill
Frequently, it is necessary to enter lists of information. For example, column
headings are often the months of the year or the days of the week. To simplify
entering repetitive or sequential lists of information, Excel has a tool called
Autofill. This tool allows preprogrammed lists, as well as custom lists, to be easily
added to a spreadsheet.
Entering Values
Numerical pieces of information that will be used for calculations are called
values. They are entered the same way as labels. It is important NOT to type
values with characters such as “,” or “$”.
To Enter Values:
1) Navigate to a cell
2) Type a value
3) Press Enter
Long Words and Numbers Long Words - The text spill into the neighboring cell. If
the neighboring cell contains data, Excel will display as much of will the text as
the column will allow (see Figure 28). Long Numbers - Excel will display the
number in scientific form or as number signs (##) (see Figure 28).
10
Formatting Values
Applying formats to any cell(s) can be done either using the Font, Alignment
and Number groups or using the dialog box which will include all the formatting
options.
To Apply the Currency Format:

1) Highlight the cell(s)
2) Click on the Currency Style button on the Home tab in the Number group
3) If necessary, click on the Increase or Decrease Decimal button on the
Number group
To Apply the Comma Format:

1) Highlight cells
2) Click on the Comma Style button on the Number group

3) If necessary, click on the Increase or Decrease Decimal button on the
Number group
Formatting Labels
A Label, or text formatting is applied virtually the same way it is done in word
processing programs.
To Format the Title Labels:

1) Highlight the cell(s)
2) Select a font from the Font group
3) Select a point size from the Font group
Using the Dialog Box:

1) Highlight the cells
2) Click on the arrow in the corner of one of the formatting groups (Font,
Alignment, Number) to open the Format Cells dialog box and click on one of the
tabs
11
Saving a Worksheet
When working in Excel it is necessary to save your files. It is also very important
that while working, your file is saved frequently. When naming a file, you are
restricted to 255 characters. Avoid most punctuation; spaces are acceptable.
To Save the File:

1. Click the File tab located at the top-left corner of the Excel window.
2. Select the Save As button
Note: Select Save As to save your workbook:

 for the first time, in a different location
 to create a copy of your workbook in the same location
 to create a copy of your workbook in another location
3. Select Save or press Ctrl+S, to save an existing workbook in its current

location.
4. The Save As window will appear (see Figure 62).
5. Select the location where you want to save the file.
To save to your desktop or in a different location on your computer:

a. Click This PC underneath the Save As column (see Figure…) or add a
screenshot of this.
b. Select Browse to save to a different location on your computer (see Figure 61).
c. The Save As dialog box will appear (see Figure 62). Enter a name in the File
name field.
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7. Click Save.
IV. Exercises / Activities
Let’s get to work in Excel! In this exercise, you will operate a pet store for a
month and keep track of your sales for that month. First you will learn how to
enter information into a cell.
1. Entering Data into Cells

Most of the work in Excel takes place in the rectangular boxes called
“cells”. Cells make up the large white grid called the “worksheet”. Each
cell has a “cell address” made up of a letter for the column, and a
number for the row (see Figure 5).
Follow these steps to recreate Figure 5:

1. Click into cell A1
2. Type “My Pet Store Earnings”
3. Press “Enter” on the keyboard
4. Type “Type of Pet” in cell A2
5. Continue entering the list of pets shown in Figure 5.
Let’s continue creating this table by adding column labels:

1. Click into cell B2
2. Type “Number Sold”
3. Press the “Tab” on the keyboard
4. Type “Price” in cell C2
5. Press “Tab”
6. Type “Total per type”
7. The worksheet should look like Figure 6.
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2. Basic Formatting - Values
The numbers you type into a cell are called “values”. Working with values in
Excel will begin to show you the power of the software.

1. Type the values you see in columns “B” and “C” in Figure 8.
2. Click into cell B3, type “27”, then press “Enter” on the keyboard.
3. Continue until you’ve added all the values in range B3:C9.
Note: When typing the values in column “C” (prices), do not include the dollar
sign.
14
TIP: A “cell range” is a group of cells in a worksheet that you may have to
select or refer to. A cell range uses the cell address of the first and last cells in
the cell range, separated by a colon. For example, a cell range that included
cells A1, A2, A3, A4, and A5 would be written as A1:A5.
Let’s continue creating this table by adding column labels:

1. Select cell range C3:C9.
2. In the “Numbers” group under the “Home” tab, click the small arrow
next to the dollar sign (Accounting Number Format) as seen in Figure 9.
3. You will click “English (United States),” but browse the many options
in the drop-down menu.
3. Save Your Work

To make sure you don’t lose your work on a document, you should “save early
and save often.”
1. Click the File tab
2. Click Save As
3. Click “This PC”
4. Click “My Documents”
5. Type “My Pet Store Earnings” in the “File name” box
6. Click “Save”
15
V. Reflection
Be guided of the following questions in expressing your
learnings on our lesson through this module.
a. What insights have you gained from your activities?

____________________________________________________
b. What significant values have you developed while doing your

project?
____________________________________________________
c. What difficulties did you encounter and how did you overcome
them?
____________________________________________________

16
Use calculations in a Worksheet

LO 2. Use calculations in a worksheet
2.1 Create worksheet formulas
2.2 Apply functions
2.3 Reuse formulas and functions

Formulas perform calculations or other actions on the data in your worksheet. A
formula starts with an equal sign (=). It is possible to create formulas in Excel
using the actual values, such as “4000*.4” but it is more beneficial to refer to the
cell address in the formula, for example “D1*.4”. One of the benefits of using a
spreadsheet program is the ability to create a formula in one cell and copy it to
other cells. Most spreadsheet formulas use a concept called relative referencing.
This is the explanation of relative referencing from Excel’s help file: “A relative cell
reference in a formula, such as A1, is based on the relative position of the cell
that contains the formula and the cell the reference refers to. If the position of the
cell that contains the formula changes, the reference is changed. If you copy the
formula across rows or down columns, the reference automatically adjusts. By
default, new formulas use relative references. For example, if you copy a relative
reference in cell B2 to cell B3, it automatically adjusts.”
III. Key Concepts

It is important to know the operators Excel uses for formulas:
To Create a Formula:
1) Click in a cell
2) Press the = key
3) Type the formula
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Copying Formulas
Like many things in Excel, there is more than one way to copy
formulas. Feel free to choose what works best for you.
To Copy Formulas Using Autofill:

1) Click in the cell that contains the formula
2) Position the mouse on the Autofill handle (a thin black cross will
appear)
3) Click and drag to copy the formula
To Copy Formulas Using Copy and Paste:

1) Click in the cell that contains a formula
2) Select Copy on the Home Ribbon in the Editing group
3) Highlight the cell where you would like to paste the formula
4) Select Paste on the Home Ribbon in the Editing group
Autosum Function
The most common formula in Excel is SUM, or the addition of multiple
values. In this example, we could create a formula that reads
=C6+D6+E6+F6+G6+H6. That’s a lot of typing! Instead, we can use
the SUM function and specify a range of cells.
Functions are more complex formulas that are invoked by typing their
name. In this example, we will use the SUM function. Excel has over
200 functions that can be used. Because SUM is the most common
function, it is the only one with its own toolbar button.
When working with functions, the cells used in the formula are referred
to as the range. A range is a group of cells that are specified by
naming the first cell in the group and the last cell. For example, A1:D1
is a range that includes cells A1, B1, C1 and D1.
To Create the Total Column’s Values Using Autosum:

1) Click in the cell where you would like the Total to be located
18
2) Press the Autosum button on the Home Ribbon
The Autosum function automatically looks for cells that have values in
them. It will read values until it finds the first blank cell. Autosum will
always look for values in the cells above it first, then to the left. This
means that you need to be aware of what cells will be in the formula.
Autosum will select the range of cells to use in the formula by
highlighting the range.
3) Press Enter
Excel Functions
As we have previously seen, the power of Excel lies in its ability to
perform calculations. The real strength of this is shown in Functions.
Functions are more complex formulas that are executed by using the
name of a function and stating whatever parameters the function
requires.
To Enter the SUM Function:

1) Click in a cell
2) Click on the AutoSum button in the Editing group
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3) Highlight the range of cells that are to be added (The colon means
“through”)
4) Press ENTER
To Insert the Average Function into the Worksheet:

1) Click in a cell
2) Click on the drop-down arrow next to the AutoSum button
3) Click on Average 4) Highlight the range of cells be calculated
5) Press ENTER
To Insert the MAX Function into the Worksheet:

1) Click in a cell
3) Click on Max
4) Highlight the range of cells be calculated
5) Press ENTER
To Insert the MIN Function into the Worksheet:

1) Click in a cell
3) Click on Min
5) Press ENTER
To Insert the COUNT NUMBERS Function into the Worksheet:

1) Click in a cell
3) Click on Count Numbers
5) Press ENTER
1.Calculating with Formulas

Let’s learn how to perform basic calculations in Excel, called
“formulas”.
For example, how much did the pet store make during this month from
the sale of pet dogs? ______________

1. Click into cell D3. Type the equal sign (=).
20
Note: formulas always begin with an equal sign.
2. Click cell B3. Type an asterisk (*).
Note: in an Excel formula, an asterisk is used for multiplication.
3. Click cell C3.
4. Your worksheet should look like Figure 10.
5. Press “Enter”.
How much did the pet store earn from sales of pet dogs?
____________
6. Repeat these steps similarly for the “Cats” row.

Hint: start in cell D4.
Tip: When you select a cell when preparing a formula, the moving lines
around the cell that look like marching ants is called “selection
marquee”. Also, notice the “formula bar” above the column letters
which shows the formula in the selected cell. The box in the top left of
Figure 10 is the “Name box” which shows you what cell is currently
selected.
2.Copy a Formula with Autofill

You can speed up your work by calculating one formula and copying it
to make other calculations quickly and efficiently. This is a powerful
feature in Excel called “Autofill”.

1. Select cell range D3:D4.
2. Place your mouse over the “fill handle” in the bottom right corner of the
selection.
3. The mouse pointer changes from a large white cross to a thin black cross.
21
4. Click and drag the fill handle down to cell D9.
5.Release the mouse button and you observe the power of Autofill.
Tip: You can see the formula used for a cell in the formula bar. If you
click into cell D5, for example, you will see =B5*C5 appears in the
formula bar.
Let’s suppose a store clerk misplaced a few receipts for rodent sales.
Five more rodents sold than reported in the worksheet, so number of
rodents sold is “23” and not “18”. Make this change in cell B7, and
press “Enter”. Notice the Total dollar amount for “rodents sold” (cell
D7) adjusts automatically (see Figure 11).
3.Quick Addition with AutoSum

“AutoSum” lets you quickly add values in a cell range.

1.Click in cell B10.
2.Then, in the “Editing” group of the “Home” tab, click the command
called “AutoSum”.
22
3.You should cell range B3:B9 automatically selected and formula in
cell B10.
4.Press “Enter” and you will see the sum (total) of number of pets sold
(see Figure 12).
Note: you could also have manually written a formula that would look
like this, “=B3+B4+B5+B6+B7+B8+B9”.
TIP: The word “SUM” you see in cell B10 of Figure 12 is what’s called a
“function”. Functions are formulas that Excel has already prepared for
you to use quickly. Functions include a name (like “SUM”) which
describes what it does, and a set of parentheses with the function’s
“arguments” The arguments show how the function is calculating
information. In this case the function is adding all the values in the
cells B3 through B7.
23
V. Reflection
Be guided of the following questions in expressing your learnings on our
lesson through this module.
1. How would you get the sum (total) for column “C” and “D” without manually
writing a formula or using AutoSum?
___________________________________________________
24

Demonstrate how to modify a Worksheet

LO 3. Demonstrate how to modify a Worksheet
3.1 Insert, Delete and adjust cells, columns and rows

Modifying Excel Worksheets
The Excel Home tab shown in Figure below contains formatting and editing
commands that help you enhance the appearance and readability of your
worksheets.
Excel provides many ways to format text and values in a worksheet. In the
business world, worksheets are usually printed or shared with others. Therefore,
you want your worksheets to be as appealing and understandable as possible.
After creating a worksheet, you might decide to add more data or delete
unnecessary data. Although you can insert or delete entire rows and columns,
sometimes you just need to work with a single cell or a range of cells. You can
insert or delete single cells or ranges of cells, but be aware that doing so affects
the location of other cells.
III. Key Concepts

Insert a Row or Column
Inserting Cells into a Worksheet When you insert a cell in a column, you force the
other cells in the same column to move down. Inserting a cell into a row shifts the
other cells in the same row to the right.
25
To insert a row, follow the steps below.
1. Select a row by clicking on the row number (the numbers on the left-
side of the spreadsheet).
2. Click on the Insert button on the Home tab within the Cells group.
3. Click Insert Cells from the drop-down menu that appears.
4. The new row appears and all the rows that follow shift downward.
26
To insert a Column, follow the steps below.
1. Click on the Column letter (the letters across the top of the spreadsheet).
2. Click on the Insert button on the Home tab.
3. Click on the Insert Cells button in the drop-down menu that appears.
Delete a Row or Column
Deleting a cell is not the same as clearing a cell’s content. Think of an Excel
worksheet being similar to several stacks of boxes. The boxes are lined up
alongside one another and on top of one another to form a grid. The open side of
every box is facing you. You can take contents out of a box, thus emptying the
box, but the box still remains in the stack. This is equivalent to clearing a cell’s
content. The same principle applies when you press Delete on the keyboard—
you’re simply removing the cell’s content. However, when you pull a box out of
the stack, the entire box is gone. This is the same as deleting a cell using the
Delete Cells command.
To delete a Row, follow the steps below.

1. Select the row that you want to delete by clicking on the row number (the
numbers on the left side of the spreadsheet).
2. Click the Delete button on the Home tab.
3. Click the Delete Cells button that appears in the menu.

4. The row will disappear and all the rows that follow will shift upward.
27
To Delete a Column, follow the steps below:
1. Select the column that you want to delete by clicking on the column letter (the
letters across the top of the spreadsheet).
2. Click on the Delete button on the Home tab.
3. Click the Delete Cells button in the menu that appears.
Changing Column Width and Row Height

By default, all columns in a new worksheet are the same width and all rows are
the same height. In most worksheets, you will want to change some column or
row defaults to accommodate the worksheet’s data. Modifying the height of rows
and width of columns can make a worksheet’s contents easier to read and
increase its visual appeal. You can set a row or column to a specific height or
width or change the height or width to fit the contents.
The following instructions explain how to change the column and row
sizes:
Column Width
1. To change the width of a column, position the mouse pointer (white plus sign)
over the right edge of the column heading until it changes to a double headed
arrow.
28
2. Hold down the left-mouse button and drag left or right until the column width
adjusts to the size that you want.
3. Release the left mouse button and the column will display the new width.
Row Height
1. To change the height of a row, position the mouse pointer (white plus sign)
between the row numbers until it changes to a double headed arrow.
2. Hold down the left-mouse button and drag the mouse up or down until the
height adjusts to
the size that you want.
3. Release the left mouse button and the column will display the new width.
Automatically Adjusting the Column Width and Row Height

You can have Excel adjust a column width automatically to fit the longest item in
the column. To do this, double–click the right edge of the column heading. The
column will automatically be changed to fit the longest text or number within the
column. The row height can be changed in a similar manner, the only difference
being that the placement of the cursor will be located between the row headings
instead of the column headings.

Insert Cells into a Worksheet
Let’s get to work in Excel! In this exercise, you will create a Patient Visits
workbook to keep track of all the patients visitors for every month.
1. LAUNCH Microsoft Excel.

2. Enter all the information on the table below.
29
3. Select cells N3:N8.
4. On the Home tab, in the Cells group, click the Insert button arrow and
then select Insert Cells.
5. In the Insert dialog box, ensure the Shift cells right option is selected,
as shown in Figure below.
6. Notice that the cells formerly in N3:N8 shift one cell to the right. The
worksheet should look similar to Figure below.
30
7. In cell N3, type November.
8. Enter the following numbers in cells N4 through N8: 480 502 446
577 302
9. Click anywhere in column N. On the Home tab, in the Cells group,
click the Format button arrow and then select Column Width. In the
Column Width dialog box, in the Column width text box, type 16
and then click OK.
10. All content in column N appears.
11. Click and hold the boundary under the row 3 heading. Drag the
line up to increase the height of row 3 to 18. Notice that a
31
ScreenTip appears as you drag the boundary line, showing you the
height of the row in points (the first number) and pixels.
12. SAVE the workbook to your folder as “Patient Visits”

13. CLOSE Excel.
V. Reflection
Write a reflection and insights about the topic. Use guide
questions below. (You are allowed to use Filipino, Mother
Tongue or English language to express your ideas)
1. What is the importance of Modifying a Worksheet?

___________________________________________________
2. What significant values have you developed while doing your task?
___________________________________________________
3. What difficulties have you encounter doing your task and how did
you overcome it?
___________________________________________________
32
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Republic of the Philippines

LEGANES NATIONAL HIGH SCHOOL

LEARNERS’ ENHANCEMENT ACTIVITY

ICT 7 – Creative Technology

I. Learning Competency with Code

II. Background Information for Learners

III. Key Concepts

Quick Access Toolbar

Worksheet Navigation Tabs

Insert Worksheet Button

Page Layout View

Page Break Preview

Columns and Rows

To Select a Column: Click on the column letter

To Select a Row: Click on the row number

To Apply the Currency Format:

To Apply the Comma Format:

2) Click on the Comma Style button on the Number group

To Format the Title Labels:

Using the Dialog Box:

To Save the File:

Note: Select Save As to save your workbook:

3. Select Save or press Ctrl+S, to save an existing workbook in its current

To save to your desktop or in a different location on your computer:

1. Entering Data into Cells

Follow these steps to recreate Figure 5:

Let’s continue creating this table by adding column labels:

Follow these steps to recreate Figure 8:

Let’s continue creating this table by adding column labels:

3. Save Your Work

a. What insights have you gained from your activities?

b. What significant values have you developed while doing your

Learning Activity Sheets (LAS) No. 2

I. Learning Competency with Code

II. Background Information for Learners

III. Key Concepts

To Copy Formulas Using Autofill:

To Copy Formulas Using Copy and Paste:

To Create the Total Column’s Values Using Autosum:

To Enter the SUM Function:

To Insert the Average Function into the Worksheet:

To Insert the MAX Function into the Worksheet:

To Insert the MIN Function into the Worksheet:

To Insert the COUNT NUMBERS Function into the Worksheet:

IV. Exercises / Activities

1.Calculating with Formulas

Follow these steps to recreate Figure 10:

6. Repeat these steps similarly for the “Cats” row.

2.Copy a Formula with Autofill

Follow these steps to recreate Figure 11:

3.Quick Addition with AutoSum

Follow these steps to recreate Figure 12:

ICT 7 – Creative Technology

I. Learning Competency with Code

II. Background Information for Learners

III. Key Concepts

3. Click Insert Cells from the drop-down menu that appears.

To delete a Row, follow the steps below.

3. Click the Delete Cells button that appears in the menu.

Changing Column Width and Row Height

Automatically Adjusting the Column Width and Row Height

IV. Exercises / Activities

1. LAUNCH Microsoft Excel.