Agenda Audit URSA

Lead Auditor : Mr. Bayu Abirowo : 08118827485

Client : PT ORSON INDONESIA

Address : KBN Marunda, Jln Madiun Blok C2, No.10, 21-22 Cilincing, DKI Jakarta

Date : 1-4 November 2021

Day-1

09.00: Opening meeting (Management, Representative of union or worker representative)

09.30: Site Tour (Health & Safety, Lay-out, Emergency Route etc)

10.30: Management Policy & Documentation (HR, HSE, Legal)

12:00: Lunch/Break

13:00: Management Policy & Documentation (HR, HSE, Legal)

17:00: End of Audit (Day-1)

Day-2

08:30: Worker Interview (Individual: 10 persons)

12:00: Lunch /Break

13:00: Worker Interview (4 group (@ 5 persons)

16:30: End of Audit (Day-2)

Day-3

08:30: Documentation Review (Wages, Working Hour, HSE)

12:00: Lunch /Break

13:00: Documentation Review (Wages, Working Hour, HSE)

16:30 End of Audit (Day-3)

Day -4

08:30 Discussion for planning of corrective action request

10:00 Closing meeting

12:00 Lunch / Break

13:00 End of Audit

Note: Union representative or collective bargaining team / bipartite shall be invited to attend the
opening and closing meeting.

We remind that the following documents should be made available during the audit:

• Facility floor plan

• Applicable laws and regulations

• Labour contracts

• Employee handbook (terms and conditions of employment)

• SOP recruitment & sample of recruitment files , appraisal record

• Training plan & records

• Permits, operating licences, Certificates of Operations, etc.

• Government Inspection Reports, e.g., sanitation, fire safety, structural safety, environmental
compliance (UKL/UPL ), P2K3 report etc.

• Machinery inspection / service logs

• Accident and injury log

• Emergency action procedures

• Evacuation plan

• Time records for the past 12 months

• Payroll records for past 12 months

• Piece rate records for the past 12 months (if applicable)

• Insurance ( BPJS ), tax and other required receipts

• Minutes of joint committees on OHS and disciplinary matters (LKS bipartite/SPSI)

• Previous ethical trade audit reports / Corrective Action logs

• Facility polices

• List of employees (permanent, temporary, agency, etc…)

• Collective Bargaining Agreements (CBA)

• Organizational chart

• Quality manual if available