Kick Off

-Supplier Flood Risk Management 100Ki-

Karawang, Feb 21st, 2023

PT HONDA PROSPECT MOTOR

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❑ OUTLINE

❑ Background, Purpose, Target

❑ Organization Structure

❑ Flood Risk Verification Rules

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 3

❑ OUTLINE

❑ Background, Purpose, Target

❑ Organization Structure
❑ Flood Risk Verification Rules

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
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Background Purpose Target
Background
1. Flood risk management activity has been reflected in purchasing business plan and this
activity carried out periodically in every fiscal year.
2. The need for prevention and mitigation measures to facing possibility of flooding risk
during rainy season
3. There was flood that occur at supplier that had impacted production stop at Supplier and at
HPM

Supplier X Flooded on Wed / 01 January 2020 Supplier Y Flooded on Sun / 21 February 2021
Purpose
1. Update Mapping and identifying activities flood risk in Supplier side
2. Preventing reoccurrence flood risk that have impact to business operation (Supplier
and HPM)
3. Enhancing sustainability to overcome large scale disaster of flood risk.
Target
➢ No impact production stop at Supplier and at HPM due to the flood
In the last 3 years there had been flood at supplier which caused losses.
HPM request supplier can manage the risk by enhancing sustainability
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Floods Potential Risk Survey Supplier
▪ Data Base on BMKG Result

Flood Potention
2%
4 Supplier

98%
169 Supplier

0%
High Moderate Low

▪ Supplier Survey ▪ Screening Form Supplier of Flood Risk Management

PIC HPM Suppliers (173)

Result of Screening Form

Risk Level
High
Moderate
Low
Send Screening Form Complete the Screening Form
to All Supplier and send to HPM

HPM will be send link G-Form Screening Form Flood Risk Management to all suppliers
because majority of suppliers fall into the category of moderate flood potencial.
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Method Change

❑ 99
97 Ki (Previous)
(Before) ❑ 100
98 KiKi(After)
(Current)
❑ Mapping Supplier Potential Flood Risk (High, ❑ Mapping Supplier Potential Flood Risk (High,
Moderate, Low) based on High Flood Risk Area Moderate, Low) based on High Flood Risk Area
from BMKG and Screening Form from BMKG and Screening Form (Rev 1) G-Form

❑ Established detail Flood Checksheet ❑ Established detail Flood Checksheet

Assessment Form to make Classification Assessment Form to make Classification
Criteria Supplier regarding Flood Prevention & Criteria Supplier regarding Flood Prevention &
Mitigation Supplier ( Verry Good, Good, Mitigation Supplier ( Verry Good, Good,
Middle,Less and Worst) Middle,Less and Worst)

❑ Advance survey schedule on March ❑ Advance survey schedule on February

❑ By visit verification on location (for high ❑ Confirmation condition supplier (by MS Team
moderate and High flood criteria) for Supplier target)
❑ Added into Purchasing Business Plan (Report to ❑ By visit verification on location (for moderate
Management) and High flood criteria)
❑ Added into Purchasing Business Plan (Report to
Management)

Starting from 100 Ki for Supplier Flood Risk Management activities, we change method to
filling out Screening Potential Flood Risk form in G-Form Screening Form.
 7

❑ OUTLINE

❑ Background, Purpose, Target

❑ Organization Structure

❑ Flood Risk Verification Rules

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 Organization Structure 8
(Supplier Flood Risk Management Activity)

Crisis Management Team: Risk Coordinator Advisor :

1. Masakazu Hihara Felicia Diahtantri • Adji Setianto (IR, EB & OHS AGM)
2. Adi Suryadi Sony Indra • Hermanto (FSP AGM)
3. Yosanto • Hiroyuki Kumeta (S.ADV)
4. Yusak Billy • Rohidi (Prod Eng. S.MGR)
PL
5. Toshio Arakawa • Edwin Aldrin S. (WE & Stamp S. MGR)
Samuel Joko M.
• Bayu Harjito (BCMSD MGR)
• Iyoni (Facility MGR)
APL • Hanggoro S. (Stamping A.MGR)
Agus Priyono • M. Gilang Ginandjar (OHSMO A.MGR)
Sekretariat • Taufik Hidayat (MTTC A.MGR)
Mey Linda A.

SMEDC Sub-Coord OHSMO Sub-Coord BCMSD Sub-Coord Technical Sub-Coord

Agus Priyono Kesuma Ferdianto Rosnita A. Gultom Nivvory Boy B.

SMEDC Team OHSMO Team BCMSD Team Technical Team

• Mey Linda A. • Aang Hunaifi A. • Kalit Hidayat Budi • Puji Hadi Atmoko
• Valentinus Donna A • Bintang Dewantoro • Panji Haryono Aziz

Supplier Flood Risk Management Committee is a collaboration between SMEDC,

BCMSD and Production Department
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❑ OUTLINE

❑ Background, Purpose, Target

❑ Organization Structure

❑ Flood Risk Verification Rules

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 Flow of Screening and Verification 10

HPM 99Ki Supplier HPM 100 Ki Supplier

Send Screening
Send Link G-Form
Receive form Screening Flood Receive link G-form 22 Feb’23
Flood Risk Supplier
Risk Supplier
Check the actual
22 Feb’23 Open link G-form
condition

Fulfill the form Check the actual

condition
(Discuss with Manager)
Print out
22 Feb ~ 3
Approved by Mar’23
Fulfill the G-form
Management

Scan in PDF format Complete the G-Form

Receive the
Question Screening
supplier answer survey and Submit
Receive form & Send back to HPM and summary
make summary (PDF & Excel file)
23 Feb ~ 3 Mar’23

HPM will send the Link G-Form Screening Form

Please submit to HPM maximum on Mar 3rd 2023.
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Flood Risk Verification Rules
Screening Suppliers check the actual current condition using the HPM Form
Flood Potential Risk Screaning Flood Risk & submit to HPM team before 1st Verification
visit.
Supplier which have high & Moderate potential
XXX risk based on Screening Form will proposed to
be verify (Genba)

173 Risk Genba Verification

XXX High
Will be Genba
Moderate
Low Periodically submit Self Verification
Total Supplier Flooding Potential Risk No Potential Risk Survey
For Low Risk, please keep maintain in safe condition
Verification with HPM Team to check the actual
1st Verification
condition from Suppliers

Verification with HPM Team to verify improvement

2nd Verification
progress/plan for non conformity report that has
been found in the 1st visit.

Final Summary Supplier must declare that they have Flood Risk
Management commitment

Supplier with High and Moderate Potential Risk category, please study
and prepare all the necessities well (Document & Facility)
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Supplier Target Flood Risk Verification 98-100Ki
98KI 99Ki 100Ki
Supplier Name Activity Status Supplier Name Activity Status Supplier Name Activity

SUMMIT ADYAWINSA INDONESIA Genba MEKAR ARMADA JAYA Genba MEKAR ARMADA JAYA Monitoring

Genba ADYAWINSA STAMPING Monitoring

SKF INDONESIA ADYAWINSA STAMPING INDUSTRIES Genba
INDUSTRIES
Genba INDONESIA STANLEY Monitoring
FUKOKU TOKAI RUBBER INDONESIA STANLEY ELECTRIC Genba
ELECTRIC
Genba INGRESS MALINDO Monitoring
DUTA NICHIRINDO PRATAMA INGRESS MALINDO VENTURES Genba
VENTURES

IRC INOAC RUBBER Genba KANEMITSU SGS IND. Genba KANEMITSU SGS IND. Monitoring

AOP Div. NUSA METAL Genba PAKARTI RIKEN Genba PAKARTI RIKEN Monitoring

MEKAR ARMADA JAYA Genba SUMMIT ADYAWINSA INDONESIA Monitoring Genba

Genba
SKF INDONESIA Monitoring Awaiting
FUKOKU TOKAI RUBBER Monitoring Screening Genba

Flood Risk Genba

DUTA NICHIRINDO PRATAMA Monitoring
Supplier
Genba
IRC INOAC RUBBER Monitoring results
AOP Div. NUSA METAL Monitoring Genba

Note

= Done = On Progres

Please fill the G-Form Screening Form Flood Risk Management and Submit Maximum on
Mar, 3rd ’23. Suppliers who have been in Genba and Implemented all improvement will be
HPM monitored 1 year in the next year.
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❑ OUTLINE

❑ Background, Purpose, Target

❑ Flood Risk Verification Rules
❑ Organization Structure

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 14
Activity Schedule

2022
Description
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Kick Off Flood Risk Mgt

21st’Feb

HPM send Form Screening Flood Risk to Supplier

21st’Feb

Supplier Filling Form Screening Flood Risk

21st’Feb ~ 3rd Mar

Mapping Flood Risk HPM’s Supplier based on

Feedback Form Screening from Supplier 6th ~ 10th Mar

HPM Send Form Check Sheet Flood Risk and

Rainy
Supplier Self Assessment 14th Mar ~ 14th Apr Season
1st Genba Verification to Supplier
2nd ~ 19th May
1st Supplier Improvement and monitoring by
HPM 22nd May ~ 18nd Aug

2nd Genba Verification to Supplier 21st Aug ~ 8th Sep

2nd Supplier Improvement and Monitoring by

HPM 28th Aug~ 6th Oct

SM & SADV GM DIR

Report to HPM Management

Activity started from Kick Off on Feb 2023 until Final Report to HPM Management
on Nov 2023
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❑ OUTLINE

❑ Background, Purpose, Target

❑ Flood Risk Verification Rules
❑ Organization Structure

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 16

1st Verification
Verification with HPM Team to check the actual
condition from Suppliers
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1st Visit Activities Schedule & Agenda

Activity PIC Timing

Opening HPM 5 minutes

Supplier Explanation (Based on Verification

Supplier 15 minutes
Check sheet)

Document Verification HPM & Supplier 90 minutes

Genba Verification HPM 60 minutes

Summary HPM 30 minutes

Summary Report, Q&A HPM & Supplier 35 minutes

Closing HPM 5 minutes

240 minutes
Total
(4 Hours)
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Verification Tools
▪Two item verification tools are use when HPM team visit to Supplier
1. Flood Risk Management Verification Checksheet
CHECK SHEET OF SUPPLIER FLOOD RISK MANAGEMENT VERIFICATION
PT. Honda Prospect Motor

Profil Perusahaan Nama Perusahaan :

Alamat :
Waktu Verifikasi* Hari & Tanggal :
PIC Supplier Nama : Jabatan : Tandatangan :
1 1 1
2 2 2
3 3 3

Contain of question
4 4 4

NO ITEM EVALUASI POIN PENGECEKAN KATEGORI JAWABAN

A. KONDISI SUPPLIER
a Lokasi pabrik didalam/diluar kawasan Industri HARD
b Pernah kebanjiran HARD
c Jika pernah, kapan banjir tersebut terjadi (tulis jawaban di kolom biru) HARD

verification list
d Terdapat saluran air didalam pabrik yang memadai jika terjadi hujan HARD
e Terdapat kolam / danau buatan untuk menampung air dalam jumlah besar HARD

Update : Rev 2
1 Area Pabrik f Kemana drainase air hujan dipabrik disalurkan (dibuang) HARD
g Permukaan tanah pabrik lebih rendah daripada permukaan jalan HARD
h Lantai gedung lebih rendah daripada permukaan jalan HARD
i Jumlah pintu gerbang masuk pabrik HARD
j Terdapat pagar beton yang mengelilingi pabrik untuk menahan air masuk ke dalam area pabrik HARD
k Terdapat water barrier di setiap pintu masuk pabrik HARD
a Terdapat sungai besar dalam radius <500 Meter HARD
b Terdapat sungai tersier dalam radius <500 Meter HARD

Lingkungan Sekitar c Apakah ada potensi terjadi luapan air sungai jika curah hujan tinggi HARD
2
Pabrik d Jalan disekitar pabrik terdapat saluran air dan masih berfungsi HARD
e Berapa lebar dan kedalaman saluaran air HARD
f Kemana muara saluran air tersebut HARD
Gudang Finish Good

2. Verification Result Form

a Ada potensi terendam atau tidak HARD
b Jika ada, pencegahannya bagaimana (tulis jawaban di kolom biru) HARD
Area/Line Produksi

c Ada potensi terendam atau tidak HARD

d Jika ada, pencegahannya bagaimana (tulis jawaban di kolom biru) HARD
Gudang Material
3 Fasilitas Perusahaan e Ada potensi terendam atau tidak HARD
f Jika ada, pencegahannya bagaimana (tulis jawaban di kolom biru) HARD
Area Lain (Cth : Gudang B3/Power Plan/TPS/WWT/WWTP)

g Ada potensi terendam atau tidak HARD

h Jika ada, pencegahannya bagaimana (tulis jawaban di kolom biru) HARD
i Area mana yang paling rendah didalam pabrik, sebutkan (tulis jawaban di kolom biru) HARD
j Apa fungsi area tersebut (tulis jawaban di kolom biru) HARD
k Apakah dampaknya jika area tersebut terendam banjir (tulis jawaban di kolom biru) HARD
B. MANAGEMENT & PROSEDUR

a Management telah memasukan bencana banjir ke dalam Daftar Risk Management Perusahaan SOFT

b Telah dilakukan sosialisasi ke seluruh karyawan SOFT

1 Management
2 Prosedur
c Memiliki Struktur Komite Tanggap Darurat (KTD) Banjir SOFT
d Struktur KTD Banjir melibatkan setiap fungsi di perusahaan SOFT
e Terdapat Pembagian tugas dan tanggung jawab yang jelas pada setiap fungsi di Struktur KTD SOFT
a Memiliki alur komunikasi yang jelas apabila terjadi banjir SOFT
b Memiliki SOP flow penanganan banjir di hari kerja SOFT
c Memiliki SOP flow penanganan banjir di hari libur SOFT
d Memiliki SOP flow informasi ke Customer SOFT
a Memiliki Kebijakan yang disahkan terkait keselamatan dan kesehatan kerja SOFT
b Memiliki struktur K3 perusahaan SOFT
c Pada struktur K3 tercantum tugas dan tanggung jawab yang jelas SOFT
d Telah dilakukan Identifikasi terhadap penilaian resiko dan pengendalian resiko SOFT

Used to make
e Peninjauan secara perodik oleh manajemen SOFT
3 Safety f Memilki SOP pengendalian dokumen K3 di perusahaan SOFT
g Memilki SOP keselamatan untuk penanganan mesin yang sedang dalam perbaikan SOFT
h Memilki SOP dan checksheet pengecekan semua panel listrik/electric room/trafo SOFT
i Memilki SOP penggunaan fasilitas tanggap darurat SOFT
j Memilki SOP dan cecksheet pemeriksaan dan pengujian fasilitas tanggap darurat secara berkala SOFT
k Terdapat Bukti sosialisasi ke seluruh karyawan, tamu dan pengunjung SOFT

summary and advise

for improvement
Update : Rev 1
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❑ OUTLINE

❑ Background, Purpose, Target

❑ Flood Risk Verification Rules
❑ Organization Structure

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 Summary Request

Subject Kick Off Flood Risk Management

Request/ Items By whom To whom Due date

Action

1. Fullfill Screening Flood Risk Supplier G-

Form based on actual Condition
HPM Suppliers 3 March 2023

2. Involve your managerial levels (MGR, GM,

Director) in flood risk management activities
HPM Suppliers 3 March 2023

3. Make prevention and mitigation activity if

Supplier have flood potential risk
HPM Suppliers Mar’23
 21

❑ OUTLINE

❑ Background, Purpose, Target

❑ Flood Risk Verification Rules
❑ Organization Structure

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 22
Summary Request

▪If you have any question, please feel free to contact us

PIC Name Phone Number Email

Valentinus Donna A. 0811-1310-0910 valentinus_da@hpm.co.id

Mey Linda Aryani 0811-8786-138 mey_linda_aryani@hpm.co.id
Agus Priyono 0811-8786-136 agus_priyono@hpm.co.id
 Example Equipment for Preventing & Mitigation Flood 23

Flood emergency response tools Water Barrier Company Fence

Generator Machine With Auto Water Pump to drain

Water Gate Water Level
Switch ON water outside
 24

❑ OUTLINE

❑ Background, Purpose, Target

❑ Flood Risk Verification Rules
❑ Organization Structure

❑ Activity Schedule
❑ 1st Verification Visit
❑ Summary Request
❑ Contact Person
❑ Guidance of Survey (Screening Flood Risk)
 25

Guidance of Survey
 26
Guidance of Survey

1
Chrome
https://forms.gle/QJ2jJkhNgYTwYga39

3 stages of questions
1. Company identity
2. History of Flood
3. River

Next page
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Guidance of Survey
1
1
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Guidance of Survey

2 3
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