Item

(Ministerial Order No. 8 of Actions to be

Non- NA
2013 on occupational taken/Measures Taken Compliance
compliance
safety and health in
establishments)

Article 3
An employer shall take the  Third party
necessary precautions to certifications
protect his workers from work  Periodic equipment
environment hazards during maintenance
working hours and shall meet  Periodic equipment
all the legal requirements in inspection
the occupational safety and  Maintain Equipment
health particularly the checklist
following: 5  Tools and tackles
checklist
1. To provide and maintain  HSE Induction
safe working equipment which  PPE
do not constitute a hazard to
the workers’ safety and
health.

2. To ensure safety in the use,  RA, method

lifting, transporting or storing statement
goods or materials so that  Rigger certificates
they do not constitute a  COSHH assessment
hazard to workers’ safety and  Lifting gear periodic
health. inspection and
third-party
certification
 Lifting procedure
 Lifting plan
 Road awareness
campaigns
 Defensive driving
training
 Vehicle service
monitoring
 Internal PTW

3. To educate workers about  HSE induction

the hazards of their job and  Toolbox talks
the preventative methods to  HSE Posters and
be observed. signage
 HSE Seminars
 HSE Campaign

4. To provide proper training

to all his workers each in his  Skill development
respective occupation. training
 Trade Test
 Competency
training
 Job Specific
Training

5. To provide suitable and  Site walkthroughs

proper supervision to all  Site inspection
operations carried out by the  Activity monitoring
establishment.  Internal PTW
 Audits

6. To provide the necessary  HSE Notice board

information and directives for
all workers in all workplaces
provided they shall be written
in Arabic in addition to other
languages understood by the
workers to ensure preserving
their safety and health.
 Safety posters
 Safety Signages
 HSE statistics board
 HSE Policy
 Multilanguage
version of all
training slides,
posters and signs

7. To ensure the safety of the  RA

workplaces and its access  JSA
thereto to become safe to  Monitored access
carry out the work and free of  Supervision
hazards.  Internal PTW
 PPE

8. To maintain a safe work  First aid facility

environment and proper  Drinking water
health facilities. stations
 Periodic
housekeeping
 Designated rest
areas
 Site toilets
 Good camps
9. To maintain personal  PPE register
protective equipment which  PPE analysis
are appropriate for the nature  PPE quality
of work. assurance
 PPE usage register

10. To maintain first aid  Sufficient trained

services requirements and First aiders
medical intervention in urgent  Awareness
and immediate cases at the campaigns
workplaces.  First aid boxes
  First aid stores

Article 4
An employer shall not charge  Periodic PPE
workers nor deduct any distribution
money from their wages  PPE register
towards providing them with
protective facilities and
personal protection equipment
against work hazards and
threats.

Article 5
A worker shall not be assigned
with any occupational activity
that poses an obvious threat
or risk forming an immediate
threat to his health, life, his or
others safety, unless the
following conditions are
fulfilled: 3
 Periodic health
checks
 Provision of medical
facilities
 Grievance cell
 Medical insurance

1. Proper Physical, mental and

psychological fitness to carry
out such activity.

2. Knowledge, training and  Check licenses,

the qualifying occupational certificates,
expertise to safely perform educational
such activity. qualifications
 HSE induction
 Verify documents
 Competency
training
 Skill development
training

3. Sufficient preventative  Mock drills

awareness and training to  HSE awareness
implement the specific campaigns
protection standards and  Toolbox talks
procedures of his job.  Job specific training
 Hazard specific
training
 HSE Induction
Article 6  RA
An employer shall adopt the  Identify scope, risks
necessary procedures and and opportunities
precautions to protect persons  Method statement
present at the workplace or  JSA
close to his workplace and  HSE Policy
workers of other  Internal PTW
establishments.  HSE Plan

Article 7
Every employer shall properly
and effectively evaluate
hazards that threaten the
safety and health of his
workers or persons present at
the workplace or close thereto
and any evaluation that was
previously conducted should
be regularly reviewed in the
following cases: 5
 Revise RA and
revise if necessary
 Internal Audit
 Identify scope
 PTW System
 HSE Plan
 All the documents

1. At least once every three

years.

2. Upon the occurrence of an  Accident

occupational accident. investigation
 Root cause analysis
 Revise RA

3. In case of change in the  Internal Audit

establishment’s operations or  Revise RA
administration system.

4. If there is a sufficient  Internal Audit

reason that to believe in the  Revise RA
unsuitability of the evaluation.

5. Upon the request from the  Internal Audit

Ministry of Labour’s  Revise RA
occupational safety inspector.

An employer may assign the

evaluation process to a
specialised firm or entity with
knowledge in the type of
hazards available at his
workplaces.

Article 8  RA
An employer shall apply the  JSA
preventative and protection  Method statement
measures in accordance in the  HIRA
following sequence in terms of  PTW
priority: 4

1. Hazard removal.

2. To replace hazardous  RA
operations or materials with  COSHH assessment
others those are less  MSDS
hazardous.

3. To control hazards at
source using engineering
control methods or  RA
organisational precautions and  PPE analysis
if it is difficult to control the  Monitoring
remaining hazards, suitable
personal protective equipment
should be provided.

4. To reduce hazards to the  RA

least minimum by designing  Method Statement
safety work systems which  JSA
include administration control  PTW
measures.
Article 9  Sub-contractor
An employer who assigns management
another entity or entities with  Verify documents
implementing a project or  Sub-contractor HSE
mission at his workplace shall plan
ensure the following: 5  Sub-contractor HSE
documents
1. To ensure the qualification
of the assigned entity which
shall have a licence to carry
out such activity from the
concerned authority.

2. To adopt suitable  Internal Audit

arrangements for the purpose  Legal compliance
of complying with the legal evaluation register
requirements for occupational  Monitoring sub-
safety and health and such contractor’s legal
arrangements shall be compliance
documented and approved by
all relevant authorities and the
Ministry of Labour shall be
notified of the arrangements
immediately after being
approved. An employer shall
not be relieved from the
responsibility for complying
with all the legal
requirements.
 RA
3. To provide all the necessary  JSA
information, whenever  COSHH
possible, about the possible  PTW
worksite hazards.  MSDS
 Checklists

4. To ensure effective co-  Periodic HSE

ordination between the meetings
various concerned authorities.  Document
controlling
 Monthly, weekly
reporting
 HSE Statistics
reporting
5. To periodically or  Internal Audits
whenever required, review the
arrangements referred to in
the preceding clauses of this
Article.

Article 10 NOT APPLICABLE

Every self-employed shall
adopt the required procedures
and precautions to protect his
personal safety and health
together with the health of the
workers with him and persons
at or close to the worksite.

Article 11
If more than one employer  HSE Plan
undertakes interactive work  HSE Kick off
activities at the same time in meeting
any establishment or  Joint HSE
workplace, they shall observe walkthrough
the following: 2

1. To cooperate and
coordinate between them to
ensure fulfilling the
occupational safety and health
requirements.

2. To ensure providing the  MOM

required information to other  Copy of external
authorities concerning hazards communication
that may result from the
activities they are
undertaking.
Article 12
A worker shall maintain his  HSE induction
own safety and health  Toolbox talk
together with the safety and  HSE awareness
health of others from hazards campaigns
related to the conditions and  Disciplinary action
circumstances of the work
environment, nature of
occupational practices
assigned thereto and shall not
do any act or omission with
the intention of achieving any
of the following: 3

1.To prevent implementing

the instructions.

2. To misuse or damage  Work specific

safety equipment. training
 Skill development
 Equipment
operating Licenses
 Equipment
operating training

3. To subject his or others  Supervision

safety to any harm.  Disciplinary action
Article 13
A worker shall comply with the
following: 8

1.To exert his maximum effort  HSE induction

to observe the knowledge,  Toolbox talk
information or training  Job specific training
extended to him by the
employer.

2. To use the protective  PPE analysis

equipment designed for every  PPE quality control
operation, maintain and  PPE usage
implement the required monitoring
instructions to protect him  PPE register
from injury.

3. To properly care for the  Periodic tools and

machines and tools kept at his equipment
disposal and implement the inspection
safe operation instructions of  User manuals
such equipment.  Operating licences

4. To wear work clothing  PPE Register

provided by the employer.  PPE usage
monitoring

5. To wear clothing that is  PPE analysis

suitable for the nature of work  PPE quality control
and does not constitute any  PPE usage
additional threat thereto. monitoring
6. To maintain his personal  Designated rest and
hygiene, and the hygiene of eating areas
places, equipment, work  Hygiene facilities
devices and public utilities  Toilets
which are intended for public  Periodic
use. housekeeping
 Camp inspection

7. To co-operate with the  HSE induction

officers in-charge in the  Toolbox talk
establishment to implement  HSE meetings
the occupational safety and  Disciplinary code
health requirements and
instructions.

8. To have his food at places  Designated eating

intended therefor. areas
 HSE induction

Article 14
A worker shall provide proper
assistance to the employer at  HSE induction
his request in all hazardous  Toolbox talk
and emergency circumstances  Mock drills
and events that take place in  Accident
the establishment due to investigation
hazardous occupational
accidents or disasters that
require calling for assistance
in accordance with the specific
instructions and directions
given by an employer or
whoever acts on his behalf, or
from the concerned
government units or
authorities.
Article 15
An establishment’s worker
shall notify the employer of
the following cases and
conditions: 3
1. Any hazardous conditions,
practices or sources in the
work environment reasonably
believed to constitute a threat
to his safety and health or the
safety and health of others in
the workplace.
2. Any health complaints or
diseases reasonably believed
to result from exposure to
health hazardous occupational
factors or practices.
3. Any accidents or injuries he
may suffer during work.
Article 16
A worker who is susceptible to
occupational hazards at the
workplace shall have the right
to: 2
1. Withdraw from the
workplace if he believes for a
reasonable cause that he is
likely to be exposed to an
imminent danger that
constitute an immediate
threat to his life or health
provided he shall immediately
 Near miss reporting
 Incident reporting
 Immediate
Incident/accident
notification
 Periodic worker
health check-ups
 Medical awareness
campaigns
 Medical Insurance
 Accident/injury
reporting
 First aider and first
aid facilities
 Documentation of
incidents and first
aid cases
 Job specific training
 Job safety analysis
 Ensure competency
for job
 Stop work authority
given to workers
notify the employer or
whoever acts on behalf of
such action.

2. Notify the Ministry of  Review and update

Labour if he believes that safety procedures
there is any shortcoming in periodically
the observed occupational  Continuous
safety and health procedures monitoring
at his workplace.  Stop work authority
given to workers
Article 17
The provisions of this Chapter
shall be applicable TO highly  AEIS is a Highly
hazardous organisations hazardous
indicated in Schedule No.(1), organisation
Medium hazardous indicated  All projects with 50
in schedule No.(2) attached to or more employees
this Order while observing the are maintained as
exclusion indicated in Articles separate
(20 & 21) – whatever may be workplaces
their type or dependency
employing 50 workers or more
in one site. An establishment
shall be considered as any
separate workplace carrying
on one of the establishment’s
activities and whenever the
work requires fifty or more
workers.

Article 18
Establishments subject to the  HSE Policy
provisions of this Chapter shall  Organisation chart
draw up a special occupational  HSE Objectives
safety and health policy in  Scope
consultation with the workers
or their representatives,
provided that such policy shall
be: 5

1. Appropriate to the
establishment’s size and
nature of its operations.

2. Brief and clearly written,  IMS Manual

dated and effective from the  HSE Policy
date of its signature or  HSE Objectives
approval by the employer or
whoever acts on his behalf.

3. Knowledge of all persons  Organisation chart

with its availability at their  Employee catalogue
workplace.

4. Subject to continuous  Internal Auditing

review to ensure its suitability.

5. Available to the relevant

authorities when required.  All Documentation

Article 19
The Occupational Safety and
Health Policy shall include, as
a minimum, the following key
principles and objectives: 5

1. To determine the
responsibilities of the
establishment’s senior  Organisation chart
management and all the  Site HSE plan
workers.  HSE Plan
 Scope

2. To protect the safety and  RA

health of all available  JSA
individuals in the  COSHH
establishment by preventing  Supervision
injuries, diseases and work  Safe procedure for
related accidents. work
 PTW System

3. To observe the national  Legal compliance

rules and regulations of evaluation register
occupational safety and  OHS Legal register
health.

4. To ensure consulting with  Involve workers in

the workers, their preparing RA, work
representatives and procedures
encourage their active
participation in all elements of
the occupational safety and
health management system.
5. To continue applying and  Internal Audit
developing the occupational  Periodic Audit plan
safety and health
management system.

Article 20
Establishments subject to the  BS OHSAS
provisions of this Chapter shall 18001:2007
introduce an occupational Management
safety and health System
management system for the  QHSE Objectives
effective planning, document
organisation, control,  IMS Manual
supervision and continuous  HSE Policy
review of the hazards
prevention and protection
measures provided that it
shall include responsibility
determination, questioning,
implementation authority and
performance during the
process of complying with the
occupational safety and health
rules and regulations.

An employer shall document

the occupational safety and
health management system in
writing provided that the files
shall be available to the
Ministry’s occupational safety
inspector when required.

Article 21  Employ HSE

There shall be established at Officers/Manager
the high and medium hazard
establishments that employ
500 or more workers at one
workplace a specialised
occupational safety and health
functional staff to be in
conformity with the
establishment’s
responsibilities, branches and
type of business.

Every separate workplace

shall be deemed as an
establishment where one area
of business is undertaken
where the number of workers
is 500 (five hundred) or more.

Article 22
The occupational safety and
health staff shall have with
the following powers: 8
1. To express an opinion with
respect to the establishment’s
management and officers in-
charge in special designs of  Prepare RA
buildings, supplies, production  Conduct HSE
and services equipment, meetings
devices and appliances for the  Conduct HSE
control of hazards, pollution, seminars
work environment and  HSE Inductions
expansions taking place
thereon.

2. To propose policies,  Ensure safe

determine occupational safety workplace
and health services and  Guidance to reduce
secure the establishment’s or eliminate
work environment. hazards
 Prepare safe work
procedures
 Safety officer’s
checklist

3. To identify all activities of  Asses each activity

the establishment, all running separately
production operations therein,  Prepare MSDS,
hazardous materials and COSHH, HIRA
waste, and adopt preventative  Prepare and
measures against possible maintain JSA
hazards particularly these separately for each
related to fire and explosions. activity.
 Waste disposal and
management
 Fire preventive
actions
 Appoint fire
wardens

4. To identify the dangers at  Site walkthroughs

the workplace that may affect  Behavioural
the workers’ health and safety analysis
in terms of their  HIRA
characteristics, sources and  Prepare Job hazard
workers exposed thereto. analysis

5. To measure and evaluate  Prepare

pollutants and hazards, environmental
identify the management and aspects and impact
control thereon. register.
 COSHH assessment
 Environmental
safety officer’s
checklist
6. To analyse and evaluate
possible hazards, disasters,  Organise Mock drills
various industrial accidents and mock drill
and preparation of plans to schedule
counter emergencies, crises,  HSE plan
training workers thereon and  HSE Inductions and
conduct execution field trials. training
 Accident
investigation and
closure

7. To demonstrate and  Report/notify

analyse results of details of accidents or
work accidents and injuries, incidents
occupational diseases, serious immediately
accidents and draw out the  Take preventive
necessary prevention actions
recommendations.  HSE Statistics
reporting

8. To draw up technical  Prepare RA

specifications and measures  Ensure availability
for occupational safety and of necessary safety
health, secure the work equipment on site
environment with occupational  JSA
health and safety supplies in  MSDS
accordance with the  PPE Analysis
specifications and ensure their  HSE Plan
effectiveness, efficiency and
suitability for the work
environment.

Article 23
There shall be established a AEIS Safety Committee:
committee or more for
occupational safety and health  Chairman- CEO
in establishments that are  Members- Head of
subject to the provisions of Operations,
this Chapter to be formed the Business
membership of the following: Development
Manager, All Project
* Employer or manager in- Managers, HSE
charge, Chairman Manager, Mohamed
Irshad, Mohammed
* Department or section Ehtesham Uddin,
All Safety Officers,
managers, Members 2 workers as
* Establishment’s physician, if selected by admin.
any, Member

* Senior Occupational Safety

and Health Officer, Member

2. Two members from the

workers to be selected by the
establishment’s trade union
and if there is no trade union,
workers representatives shall
be appointed by the employer.
The committee may add other
worker representatives in  Worker
agreement with the representatives as
management and the trade selected by
union. committee
members
The committee may invite
others to attend its meetings
if necessary.

Article 24
In case where there are NOT APPLICABLE
various branches of an
establishment that have
occupational safety and health
sub-committees, a central
occupational safety and health
committee shall be formed at
the establishment’s head
office to supervise such
committees and shall have the
membership of the following:

* Chairman of the board of

directors, employer or
whoever is delegated on
his behalf, Chairman

* Chairmen of the sub-

committees or whoever are
delegated on their behalf,
Members

* Occupational safety and

health Senior staff at the head
office as a member and the
rapporteur of the committee.

* Head office’s physician, if

any, Member

* Two members from the

workers to be selected by the
trade union and in case there
is no trade union, workers’ NOT APPLICABLE
representatives shall be
appointed by the employer.

The committee shall add other

workers’ representatives in
agreement between the
management and the trade
union. The committee may
invite anyone it deems fit to
attend its meetings if
necessary.

Article 25
The aforesaid occupational
safety and health committees
shall be responsible for
investigating the conditions of
work, causes of accidents and
injuries and shall draw up
standards and precautions
ensuring their non-recurrence
particularly the following: 7  Constitution of
Safety Committee
1. To adopt administrative and  Periodic meetings
organisational measures to
prepare the establishment’s
occupational safety and health  HSE Organogram
organisational chart.

2. To draw up plans, prepare  HSE Plan review

regulations and assess  Equipment
technical qualifications, availability review
appliances and equipment  SOP Review
required to achieve the  Equipment
occupational safety and health Maintenance
policies and services. Review

3. To approve an occupational  QHSE Policy

safety and health proposal
concerning the
establishment’s general policy
in the occupational safety and
health field.

4. To study the work’s  RA Review

conditions, type and nature of
hazards, study causes of
occupational accidents and
diseases, and draw up
effective prevention conditions
and precautions.

5. To improve performance,  Safety Awareness

plans and programmes of the campaign
occupational safety and health  HSE seminars
plans and special programmes
to maintain the workers’
safety and health.

6. To draw up awareness and  Safety awareness

training programmes to campaigns
increase safety level inside the  Seminars
establishment.  Internal safety
trainings

7. To examine reports of the  HSE Statistics

Occupational safety and health Review
officer or body concerning  NCR Closure review
 Safety Observation
work circumstances and Review
occupational accidents
together with ensuring the
implementation of
recommendations included
therein.

Article 26
The committee or committees  Monthly HSE
shall meet at least once every Committee meeting
month and the establishment  Maintain MOM
shall draw up an internal  Approval from
regulation to organise the Ministry of Labour
activities of the occupational
safety and health committee
or committees provided such
regulation shall be approved
by the Occupational Safety
Section at the Ministry of
Labour.

Article 27
Any person who delays the
activities of the committee or
committees provided for in
Article (23 and 24) of this
order shall be liable for
disciplinary action.
 Disciplinary action
or penalty
 Attendance Register
 Disciplinary action
Matrix Intune with
Ministry Policies

Article 28
An employer or whoever is  Annual reporting of
authorised by him shall activities of Safety
immediately inform the committee
Ministry of Labour of the name meetings to
of the occupational safety and Occupational Safety
health officer, names of the Section of the
occupational safety and health Ministry of Labour.
committee members upon its  Communicate
formation or changing one of names of all safety
its members. officers of all
projects and sites
The committee’s rapporteur to Ministry of labour
shall record its deliberations in
the register maintained for
this purpose provided such
register shall be kept in a
place to facilitate its inspection
by the occupational safety
inspectors of the Ministry of
Labour. The committee’s
rapporteur shall send an
annual report about the
committee’s activities to the
Occupational Safety Section of
the Ministry of Labour.

Article 29  Facilitate
The occupational safety attendance of
inspectors or whoever is occupational safety
authorised by the Ministry of inspectors or
Labour shall attend meetings whoever is
of the safety committees upon authorised by the
prior notification to be sent to Ministry of Labour
the establishment’s in AEIS safety
management. committee
meetings

Article 30  HSE officers

Each establishment shall employed at every
appoint full-time officers in project site based
occupational safety and health on client and legal
in accordance with the requirements
following table:

A) Highly risk
establishments:
No of No of
workers Safety
Officers
50-250 1
251-499 2
50-749 3
750-999 4
Over 1000 4 and an
additional
officer for
every 500
more
employees

B) Medium risk
establishments:
No of No of
workers Safety
Officers
100-499 1
500-999 2
Over 1000 2 and an
additional
officer for
every 1000
more
employee
Article 31  Verify educational
An occupational safety officer qualifications and
shall be required to have the certificates
necessary qualifications and  Verify prior
experience that qualify him to knowledge and
work in this field and in experience in HSE
conformity with the
establishment’s nature.

Article 32
The duties of the occupational
safety and health officer in the
establishment shall be defined
as follows: 9

1. Periodical inspection of all

workplaces and ensuring the
availability of methods of
protection from employment
risks and hazards.
 Site walkthroughs
 Prepare RA, JSA
 Prepare HIRA,
COSHH, MSDS

2. Inspection of accidents and  Conduct accident

injuries, reviewing, analysing, investigation
registering and preparing  Report/ notify
reports about them containing accidents or
the means and precautions incidents
ensuring the avoidance of  Conduct root cause
their future recurrence. analysis
 Prepare close out
report
3. Preparing statistics about  Prepare monthly,
employment injuries and fortnightly or
serious accidents according to weekly HSE reports
the work requirements and as and circulate it
required by the relevant  Maintain
authorities. register/record of
accidents/incidents
and first aid cases

4. Choosing the appropriate  Prepare PPE

kinds of personal protection analysis
equipment for the workers so  PPE quality
as to ensure their protection assurance
from the work hazards.  PPE register and
usage monitoring

5. Monitoring the availability  Ensure availability

of fire prevention facilities and of sufficient no of
fire-extinguishers. fire extinguishers
 on site
 Periodic inspection
of fire extinguishers
 Employ competent
fire wardens

6. Monitoring the periodical  Ensure third party

inspection of safety equipment certification
and appliances and ensuring  Periodic inspection
the recording of results in  Maintaining
special registers. inspection and
checklist
record/registers
 Periodic Preventive
maintenance

7. Reviewing and analysing  RA and Job hazard

the workplaces and equipment analysis
used therein for determination  Ensure user manual
of the risks arising therefrom for equipment
and methods of protection
therefrom.

8. Drawing up an annual plan  Annual Audit Plan

for enhancing the workers’  HSE awareness
prevention awareness and campaigns
enlightening them about the  Preparing and
occupational hazards and displaying various
methods of protection HSE posters, signs
therefrom by holding slogans etc
seminars, delivering lectures,  Periodic HSE
distribution of posters and meetings
preparation of occupational
safety leaflets.

9. Preparing the agenda of  Schedule

the establishment’s Committee
Occupational Safety and meetings
Health Committee.  Prepare agenda and
MOM

Article 33 NOT APPLICABLE

An employer shall, in
establishments that are not
subject to the provisions of
Article (30) of this Order,
appoint one or more part-time
qualified persons, or select
one of his workers to assist
him in fulfilling the special
occupational safety and health
requirements in conformity
with the nature of hazards in
his establishment.

Article 34
An employer shall ensure the
suitability of the number of
persons employed; time
required to perform their
duties and shall ensure the co-
operation amongst them and
equipment available to them
in conformity with the
following: 2

1. Extent of risk to which the  Conduct RA

workers in the establishment  JSA for each
are exposed. activity

2. Extent and distribution of  Identify scope Y

the work areas which they  Type and location
supervise. of work Y