You are on page 1of 13

SAMPLE ONLY

FOR ISSUING LOMI AGREEMENT, YOU NEED TO USE THE MSRP VERSION

(Agreement Symbol: UNHCR / Business Unit / YYYY / Pillar / Letter Number)

Partner Logo or
Stamp

LETTER OF MUTUAL INTENT TO CONCLUDE A PROJECT PARTNERSHIP


AGREEMENT

Dear [name of Partner’s representative],

I should like to refer to our exchanges [add details and dates as appropriate, e.g.,
letters, meetings, draft plans/budgets, etc.] concerning the implementation by [name
of Partner] (hereinafter: the “Partner”), on behalf of the Office of the United Nations
High Commissioner for Refugees (hereinafter: “UNHCR”) of the operation in [name
of country].

In the spirit of partnership and given the urgency of providing protection, assistance
and solutions to refugees and other persons of concern, UNHCR and the Partner
(hereinafter individually referred to as “the Party,” and collectively as “the Parties”),
agree to sign this Letter of Mutual Intent (hereinafter: “the Letter”) as an arrangement
preliminary to the conclusion of a standard Project Partnership Agreement
(hereinafter: “PPA”) to begin the implementation of activities prior to concluding the
PPA.

The Parties agree that this Letter establishes the initial stages of a Project to which
UNHCR contributes resources, and for which the Partner accepts the contribution
and will carry out the Project under its own responsibility.

The conclusion of a PPA is mandatory under UNHCR Financial Rules whenever


funds are made available by UNHCR. The PPA will incorporate and supplement the
terms reflected in the attached provisions concerning the use of funds under the
Project Budget (Annex B). In order to permit UNHCR to exceptionally begin with the
implementation of the Project and to transfer funds, I should be grateful if you would
confirm in writing below your consent that the use of funds allocated hereunder for
the Project outlined in the Project Description (Annex A.2) and Project Budget
(Annex B) will be in accordance with the provisions set forth in Annex A.1, and that
upon signature of the PPA with UNHCR the provisions of the PPA will apply
thereby incorporating and superseding the terms contained in Annex A.1 and in any
relevant annexes attached hereto.

112 Letter of Mutual Intent model, (Government, (NGO and other not-for-profit partners) Jan2015
Thank you for your cooperation.

Signed by the duly authorized signatory on behalf of UNHCR

Signature: ___________________________________

Name: ___________________________________

Title: ___________________________________

Date: ___________________________________

Place: ___________________________________

I confirm that I am duly authorized to represent and engage [name of Partner] and I
agree on behalf of the latter that the use of funds allocated for the activities outlined
in Annex A.2 and budget in Annex B shall be in accordance with the provisions set
forth in Annex A.1, and that upon signature of the PPA with UNHCR the provisions of
the PPA will apply thereby incorporating and superseding the terms contained in
Annex A.1 and in any relevant annexes attached hereto.

On behalf of [Enter Name of Partner]

Signature: ___________________________________

Name: ___________________________________

Title: ___________________________________

Date: ___________________________________

Place: ___________________________________

2 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Annex A.1

PROVISIONS CONCERNING THE USE OF FUNDS FOR THE PROJECT

Article 1 – Definitions; Interpretation

1.1 Capitalized terms used in this Letter shall have the meaning ascribed to them
either in the body of this Letter or in the following definitions, listed in
alphabetical order:

Agreement Symbol means the unique identifier of the Project specified by UNHCR
in Art. 4.2.

Bulk Procurement: procurement (international and/or local) of goods and services


from commercial entities, (e.g. food, non-food items, Core Relief Items, shelter
materials, medicine, construction of buildings, etc.) where the value of procurement
is above USD 100,000 per a single budget line of the Project Budget (Annex B). The
Budget line referred to here is at account level.

Eligible Costs mean expenditures for implementing activities as described in the


Project Description (Annex A.2) and in accordance with the Project Budget (Annex
B) and within the Project Implementation Period. Such expenditures must be for
actual costs incurred for authorized activities that are adequately evidenced with
original documentation and can be confirmed through verification and audit.

Goods and Property mean any tangible or intangible item under the custody of the
Partner in order to support the implementation of the Project and consist of those
provided in-kind by UNHCR or acquired by the Partner with UNHCR funds.

Information means any and all information, whether in oral or written (including
electronic) form, created by or in any way originating with UNHCR, and all
information that is the output of the performance of activities pursuant to this Letter.

Instalment means the cash requirements of the Project that have been transferred
to the Partner in accordance with the Project Budget (Annex B), and the actual
performance of the Project.

Partner means the entity named in this Letter as the implementer of the Project in
collaboration with UNHCR.

Partner Personnel means human resources hired and/or engaged by the Partner to
perform activities related to the Project: permanent employees; fixed term hired;
consultants; advisors; temporarily assigned staff; labor on wages; seconded
personnel; volunteers; interns, and similar agents.

3 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Personal Data means any personal information including identifying information
such as the name, identification or passport number, mobile telephone number,
email address, cash transaction details, of whatever nature, format or media that by
whatever means appears in the course of the performance of this Letter.

Population of Concern means the population(s) or sub-population(s) of refugees


and persons of concern indicated in the Project Description (Annex A.2) whose
needs the Project strives to address.

Project means the endeavor designed to provide services or achieve expected


result(s) within a defined time frame and the allocated resources undertaken to meet
unique goals and objectives under this Letter.

Project Headquarters Support Costs mean UNHCR support provided to an


international partner that implements the Project in countries other than where its
headquarters is located in order to assist with headquarters costs related to
overseeing and supporting the Project. The applicable rate is seven per cent of the
direct cost of the approved Project Budget (Annex B), excluding allocation in the
Project Budget for the following items:

 Cash/voucher assistance for persons of concern;


 Microfinance/Micro-credit/revolving fund assistance for persons of
concern;
 Bulk Procurement (international and/or local) of Goods and/or
Services;
 Any delivery items of large volume and bulk, which would result in a
similar impact on the Project cost as the preceding items.

Project Headquarters mean anywhere Partner is located other than the Project’s
operational location.

Project Implementation Period means the period specified in Art. 3.2 during which
Project activities, expenditure and financial commitment can be undertaken to
achieve the expected results of the Project, i.e. the period beginning with the
effective commencement date and ending with the completion date.

Project Liquidation Period means the period specified in Art 3.3 during which
financial commitments entered into during the Implementation Period may continue
to be settled by the Partner pursuant to this Letter. No new expenditure, financial
commitment or implementation of activities is undertaken during this period.

Article 2 – Nature and Extent of Co-operation

2.1 The Parties agree to fully cooperate, act in a consultative manner and assume
their respective roles and obligations to implement the project activities covered by
this Letter. UNHCR shall commit to make available its contribution as specified in
this Letter and the Partner shall commit to carry out the Project outlined in the
Project Description (Annex A.2) with competence to achieve the desired results for
the Population of Concern in the manner described in this Letter.

4 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
2.2 The Parties commit to undertake all reasonable efforts to expedite the
conclusion of the standard PPA within the Implementation Period of this Letter (as
defined herein). Once the PPA is concluded, the activities under the Letter shall be
integrated into the PPA; funds transferred by UNHCR to the Partner shall be
considered to be the First Instalment as defined under the PPA, and the terms
hereof shall automatically be superseded and replaced by the terms of the PPA as
from the effective start date of the Project implementation.

Article 3 - Duration

3.1 This Letter shall enter into force on the date when the last of the Parties signs,
and shall govern the relationship of the Parties as of that date. The Project
implementation shall not be longer than three months within the same Budget Year,
unless its extension is exceptionally authorized by UNHCR. In case extensions are
authorized, the Letter shall not be extended beyond 31 December of the Budget
Year.

3.2 The activities under this Letter as specified in Art. 7.1, including as set forth in
the Project Description (Annex A.2) and Project Budget (Annex B), shall be
completed within the period set out in the table below (hereafter: “the Project
Implementation Period”), unless it is superseded by the period set out under the
PPA.

Project Implementation Period


Effective start date of implementation
<DD-MM-YYYY>
(no earlier than 1 January of the Budget
Year)
Completion date of implementation
(no later than 31 December of the Budget
<DD-MM-YYYY>
Year)

3.3 The Project Liquidation Period under this Letter is set out in the table below,
unless it is superseded by the period set out under the PPA. The Liquidation Period
shall be no later than one month after the end of the Project Implementation Period
or after termination pursuant to Art. 14 below, as the case may be. Financial
commitments entered into during the Implementation Period, and which cannot be
cancelled, may continue to be settled by the Partner during the Liquidation Period.
New expenditure, financial commitment or implementation of activities undertaken
after the end of the Implementation Period shall not be accepted as falling within the
scope of Eligible Costs (as defined in Art. 1.1).

Project Liquidation Period


From <DD-MM-YYYY>
(no later than one month after the end of
To <DD-MM-YYYY>
the Project Implementation Period)

5 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Article 4 - Project Identification

4.1 Project title: _________________________________

4.2 The Agreement Symbol is:


<UNHCR / Business Unit / YYYY / Pillar / Letter Number>

4.3 All documents related to Project activities, including correspondence, reports


and financial records relating thereto, shall bear this Symbol.

4.4 Basic Project Data


 Budget Year: __________________________________
 Partner Code: _________________________________
 Cost Centre(s): _________________________________
 Pillar : __________________________________
 Situation(s): __________________________________
 Operation: __________________________________
 Population Planning Group(s): _________________________________
 Goal(s): _________________________________

Article 5 - Project Reporting

5.1 The Partner shall submit timely, accurate and complete reports, as specified
below, in the standard format(s) provided in Project Report Formats (Annex C) to
demonstrate performance progress and utilization of resources. The reports
indicated below will be considered as reports against the first Instalment under the
PPA.

Reporting Period Report Type (select applicable Due Date


report)*

From DD/MM to DD/MM [__] Project Performance Report By DD/MM/YYYY


Project Financial Report of the Budget Year
[__] Goods and Property Report
[__] Partner Personnel Report
__ Other
__

*Where [ _ ] is indicated, the report is optional, based on operational conditions.

5.2 The Partner shall be informed in writing if the need arises for other reports and
provided with sufficient advance notice for report preparation.

Other reports (specify titles and due dates):


___________________________________________________________
___________________________________________________________

5.3 Should the Parties fail to enter into the PPA or should this Letter be terminated
pursuant to the provisions of Art. 14 below, the Partner shall submit the reports as

6 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
set out in Art. 5.1 above and these shall be considered as the Final Project Reports
under this Letter. The Letter shall be brought to an end and the Partner shall transfer
to UNHCR all unspent balances of the UNHCR contribution and revenues no later
than thirty days after the Liquidation Period (as defined in Art. 3.3 above).

5.4 All submitted reports are subject to verification and acceptance by UNHCR.
UNHCR shall communicate to the Partner whether it accepts the reports or requests
additional information. The Partner shall provide such evidence and supporting
documentation for clarification and assurance of information reported, when
requested by UNHCR.

Article 6 - Interest-Bearing Bank Account

6.1 UNHCR shall deposit its contribution (as set out in Art. 7.2) solely into a bank
account bearing the official name of the Partner no later than ten working days
following the entry into force of this Letter.

6.2 The account shall be a separate interest-bearing bank account maintained by


the Partner for purposes of the Project held in the country of the operation. In case
the Partner has not acquired a separate account, the use of a pooled account or an
account held in the country of the Partner’s headquarters office is exceptionally
permitted under this Letter if necessary in view of the urgency, provided that the
Partner commits to submit a formal application to a bank for opening a separate
account or to submit a request for waiver to the Controller within one month of
signing this Letter. The use of UNHCR funds must remain traceable and auditable.

Partner’s Bank Account to which UNHCR shall deposit funds in <local currency>:
a. Bank name, address and clearing number: ____________________
b. Name of account holder: ____________________
c. Account title and number and address: ____________________

Select in case of two budgeted currencies as set out in Project Budget (Annex B):

Bank Account to which UNHCR shall deposit funds in <currency 2>:


a. Bank name, address and clearing number: ________________
b. Name of account holder: ________________
c. Account title and number and address: ________________

If the adjacent box is selected, the below text appears:


The above-referenced bank account(s) are separate and preferably interest-bearing
maintained by the Partner for UNHCR Project funds only. The Partner agrees that
any interest earned shall be credited to UNHCR.

If the adjacent box is selected, the following text appears:


The Partner is authorized under this Letter to use a pooled account on an
exceptional basis. The Partner agrees that any interest earned shall be apportioned
in accordance with the size of UNHCR funds in relation to other funds in the pooled
account and that UNHCR Project funds shall be placed into a separate account
when entering the PPA.

7 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Article 7 - Activities and Budget

7.1 The Partner shall carry out activities and utilize funds for these activities as
specified in the Project Description (Annex A.2) and Project Budget (Annex B).

7.2 The contributions of the Parties are set out in the table below. The Partner
contribution shall be maintained and managed directly by the Partner so as to ensure
complementarity with UNHCR-provided resources towards the Project. The Partner
shall inform UNHCR of any changes in receipt of complementary contributions in
cash or in-kind received from sources other than UNHCR for joint planning and
support to the Project.

 100% UNHCR financing

 Co-funding by the Partner with contribution:


Financial

In-kind

 Other parties (please specify):

Contributing Party Total Cash In-Kind


Currency Amount (est. equivalent
(not in US Dollars)
exceeding)
UNHCR contribution, as <Currency 1>
stipulated in Project <Currency 2>
Budget (Annex B)
Partner contribution <Currency 1>
<Currency 2>
Other parties’
contribution

7.3 UNHCR shall transfer its contribution shown in the table to the bank account
specified by the Partner in Art. 6.2.

Article 8 - Use of Resources

8.1 All expenses incurred by the Partner shall be consistent with its humanitarian
and not-for-profit nature, in line with applicable standards and in compliance with
principles of sound financial and risk management.

8.2 The Partner shall utilize resources made available by UNHCR solely for the
intended purposes towards the Eligible Costs of implementing the Project in line with
the highest ethical and humanitarian standards of conduct and the applicable law
and regulations of the country of operation. The Parties shall have zero tolerance for
corrupt and fraudulent practices, abusive behavior towards persons of concern, or

8 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
any form of misconduct including conflict of interest. The Parties also commit to take
disciplinary and corrective actions when misconduct is found to have occurred.

8.3 The UNHCR contribution for Project Headquarters Support Costs to


International Partners, as applicable, is defined in Article 1.1 (Definitions) and in the
Project Budget (Annex B).

8.4 The Partner may make discretionary budget line transfers of up to 15 per cent
of the authorized amount at Output level, provided there is no change to Partner
Personnel costs and the overall Project Budget (Annex B). The Partner shall
maintain documentation for such transfers. Any other budgetary transfer is not
permitted under this Letter.

8.5 The currency of expenditure is the same as the currency of funds transferred
by UNHCR as stipulated in Art. 7.2. Expenditure in another currency should only
take place in limited amounts in necessary circumstances or otherwise be authorized
by UNHCR. In such cases, the Partner shall apply the rate of exchange in effect at
the time of the transaction.

8.6 Consistent with numerous United Nations Security Council resolutions relating
to terrorism and in particular the financing of terrorism, the Parties shall seek to
ensure that resources received under this Letter, whether in cash or in-kind, are not
used, directly or indirectly, to provide support to terrorism. In accordance with this
policy, the Partner agrees to employ all reasonable efforts to ensure that such
resources are neither (a) knowingly transferred directly or indirectly or otherwise
used to provide support to any individual or entity appearing on the lists maintained
by the United Nations Security Council Sanctions Committee established pursuant to
Security Council Resolution 1267 (1999) and pursuant to other resolutions of the
Security Council targeting terrorism (resolutions are available at:
http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml and links to lists
maintained by http://www.un.org/sc/committees/list_compend.shtml; nor (b) used in
any other manner that is prohibited by a resolution of the United Nations Security
Council adopted under Chapter VII of the Charter of the United Nations. If it
emerges, at any time, that a person or entity receiving funds from this Letter either
(a) appears on a list maintained by the Security Council Sanctions Committee or (b)
is found to be using funds received from UNHCR to provide support to individuals or
entities on such lists, then the Partner will immediately inform UNHCR.

8.7 The Partner confirms that it has the capacity to undertake procurement and
shall carry out all procurement under this Letter in accordance with the UNHCR
policy and procedures on “Procurement by Partners with UNHCR Funds”. In case
the Partner has not acquired Pre-qualification for Procurement (PQP) Status, the
Partner shall be allowed on an exceptional basis to carry out procurement under this
Letter if necessary in view of the urgency, provided that the Partner commits to
submit a formal application for PQP status within one month of signing this Letter.

8.8 All activities and Projects funded by UNHCR are subject to audit. UNHCR
reserves the right to undertake visits, monitoring, verification, audit, inspection and
evaluation of the implementation of this Letter. In coordination with the Partner,
UNHCR may arrange for such activities as UNHCR may deem necessary to ensure

9 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
the proper implementation of the Project. The cost of such activities shall be borne
directly by UNHCR unless otherwise expressly agreed by the Parties in writing.

8.9 With timely coordination and notification by UNHCR, the Partner shall facilitate
unhindered access and full and timely cooperation for visits, inspection, monitoring,
verification, audit and evaluation of the Project activities implemented under this
Letter and related subjects by UNHCR staff or any other person duly authorized by
UNHCR. Such activities may take place during the Implementation Period or up to
six years following completion of the Project.

8.10 The Partner shall transfer to UNHCR all unspent balances of the UNHCR
contribution and revenues at the same time that it submits the final Project Financial
Report (as set out in Art. 5.1) or in any event no later than thirty days after the
Project Liquidation Period.

8.11 The Partner shall refund all other amounts which were overpaid by UNHCR or
found to be not Eligible Costs or otherwise charged to the Project Budget as a result
of irregularities, fraud or misappropriation of UNHCR funds. UNHCR may take all
reasonable measures which it considers necessary to recover the affected amounts.
The Partner shall repay UNHCR within thirty days of the date of notice requesting
such repayment.

Article 9 – Confidentiality and Personal Data

9.1 The Parties shall respect the confidentiality of the Information pertaining to the
Project. The Partner shall use all and any data shared by UNHCR, including
personal information relating to the Population of Concern to UNHCR, solely for the
purpose of implementing the Project. Any deviation in the use of the data as per
UNHCR’s instructions, including subsequent use for another purpose or use by a
third party, shall be permitted only with the approval of UNHCR. The Partner shall
comply with and implement relevant UNHCR policies on data protection, based on
and in line with international data protection rules and principles and the
requirements of all data privacy laws applicable to the processing of data by the
Partner.

Article 10 – Maintenance of Project Records

10.1 The Partner shall maintain a separate Project File containing this Letter
(together with its appendices and annexes) and all other essential records and
documentation related to this Letter for at least six years, following the completion of
the Project in accordance with this Letter.

Article 11 – Liability

11.1 UNHCR accepts no liability for claims arising out of the Partner’s activities
performed hereunder, including claims for death, disability, damage to property or
other hazards which may be suffered by employees, personnel, agents, or
representatives of the Partner or by third Parties as a result of their connection with
the work pertaining to the Project financed by UNHCR.

10 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Article 12 – Privileges and Immunities

12.1 Nothing in this Letter and its appendices and annexes (including information
disclosure) shall be deemed a waiver, expressed or implied, of any privileges or
immunities enjoyed by UNHCR.

Article 13 - Amicable Settlement and Arbitration

13.1 The Parties shall use their best efforts to settle amicably any dispute,
controversy or claim arising out of this Letter or the breach, invalidity or termination
thereof. Unless settled amicably within sixty (60) days after receipt by one Party of
the other Party's request for amicable settlement, any such dispute, controversy or
claim shall be referred by either Party to arbitration in accordance with the
UNCITRAL Arbitration Rules then obtaining. The decisions of the arbitral tribunal
shall be based on general principles of international commercial law. The arbitral
tribunal shall have no authority to award punitive damages. The Parties shall be
bound by any arbitration award rendered as a result of such arbitration as the final
adjudication of any such controversy, claim or dispute. The place of arbitration shall
be Geneva. The proceedings shall be conducted in English.

13.2 The arbitral tribunal shall be empowered to order the return or destruction of
any property, whether tangible or intangible, or of any confidential information
provided under the Letter, order the termination of the Letter, or order that any other
protective measures be taken. In addition, unless otherwise expressly provided in
this Letter, the arbitral tribunal shall have no authority to award interest in excess of
the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest
shall be simple interest only.

13.3 Except as otherwise set forth in this Letter, any arbitral proceedings in
accordance with Art. 13.1 arising out of this Letter must be commenced within three
years after the cause of the action has occurred.

Article 14 - Termination

14.1 Termination is the cessation of this Letter prior to the end of the Project
Implementation Period. Either Party may terminate this Letter without cause at any
time by giving one month (30 days) advance written notice to the other Party.

14.2 Both Parties shall strive to ensure that there is no adverse impact on the
Population of Concern. The Parties shall develop and agree to implement an action
plan for proper winding down of the Letter, and make every effort to mitigate financial
exposure chargeable to the Project Budget. The Partner shall cease all activities,
expenditures and commitments that are not included in the winding down plan.

14.3 In the event of any occurrence constituting force majeure, the Partner shall give
notice and full particulars in writing to UNHCR as soon as possible, if the Partner is
thereby rendered unable, wholly or in part, to perform its obligations under this
Letter. The Parties shall consult on the appropriate action to be taken, which may

11 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
include termination of this Letter, with either Party giving to the other at least seven
days written notice of such termination.

14.4 In the event of termination, no payment shall be due from UNHCR to the
Partner except for work and services satisfactorily performed in conformity with this
Letter prior to the date of termination. UNHCR shall not be liable for any expenditure
or commitment in excess of remittances actually made, unless these were expressly
authorized in writing by UNHCR. Upon UNHCR settlement of the authorized
payment, UNHCR shall be relieved from any further obligations under this Letter or
liability for compensation.

Article 15 – Amendments

15.1 This Letter may be amended by mutual agreement recorded in writing to


extend the duration provided in Art. 3.2 or Art. 3.3 and/or to adjust Project activities,
provided the UNHCR contribution set forth in Art. 7.2 shall not be increased.

Article 16 - Contact Data

16.1 Partner

Full name and address of Partner:

Phone and Fax Number: ______________________________

Registered Charity number, or entity


establishment and Place of Registry
(as applicable)

Full name, title and address of the


authorized person designated by the
Partner to sign this Letter:
______________________________
E-mail: ______________________________
Phone and Fax Number: ______________________________

Full name, title and address of the


authorized person designated by the
Partner for the management of this
Letter at Field level (if different than
above): ______________________________
Email: ______________________________
Phone and Fax Number: ______________________________

16.2 UNHCR

Full name, title and address of the


authorized person designated by
UNHCR for the management of this _____________________________
Letter:

12 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015
Email: ______________________________
Phone and Fax Number: ______________________________

Article 17 - Annexes

17.1 Signature of this Letter by the Parties constitutes formal approval of the
annexes listed below, the respective cover pages of which have been initialed by the
Parties upon signature:

[List of Annexes as applicable]

Annex A.1–Provisions applicable to the Project implementation


Annex A.2 - Project Description (including as a minimum Section 6.0 Planned
Results-Logframe, at the output level)
Annex B – Project Budget
Annex C – Project Report Formats
Annex D - Partner Personnel List
[Others] ___________________________________________________________

Article 18 - Language

The Letter may only be signed in one of the following three languages: English, French or
Spanish. An Unofficial Translation in another language can be attached to the official
language version only in exceptional situations. In such cases, the Letter shall be signed in
English and the Unofficial Translation will be attached to the English version.

Please select the adjacent box if the Letter is signed only in English.
18.1 This Letter is signed in the English language

Select the adjacent box if it is absolutely necessary that a translated version needs to be
attached to the Letter (which can only be signed in English, French or Spanish) and the below
text appears:

18.1 The Parties acknowledge and agree that this Letter is signed in the English
language and a translation into the official language of the Partner’s location is
appended to this Letter with the header “Unofficial Translation”. In the event of any
dispute or controversy in the interpretation of this Letter, the version in the English
language shall prevail.

13 of 13 Letter of Mutual Intent model (Government, Intergovernmental NGO and other not-for-profit partners) January 2015

You might also like