SVM NEW RESEARCH ASSOCIATE SAMPLE OFFER LETTER Date Name Address Dear Naiii@ On behalf of the School of Veterinary Medicine, Deparitiieni# Name at the University of Wisconsin-Madison, | am pleased to offer you an employee-in-training appointment as a Research Associate. ‘You will collaborate with my research group and me working on SPREIAEGABN. This is a time appointment with a full-time annual rate of SRafé beginning Start Date. I anticipate that the appointment will continue at least through Bild/Dafe. contingent upon your training progress, fimding availability, program needs, and satisfactory performance. ‘Your new position is not covered under the Wisconsin Retirement System (WRS). As a new employee, you have an opportunity to enroll in a variety of fringe benefit programs. This position includes the fringe benefits described in the Benefits Summary found at https:/www.wisconsin.edw/chrwd/benefits/download/summaries/grad pdf. You must submit benefit applications within 30 days of your date of hire. Your failure to do so could result in the loss of important benefits. Our Benefits Coordinator, Susan Bethke, will be contacting you via email with more information and to offer you a one-on-one benefits counseling session. If you would like to contact Susan directly, she may be reached at sbbethke@svm.vetmed.wise.edu or (608) 890-4533. You also are strongly encouraged to attend Benefits 101 to learn more about your benefits and enrollment deadlines. You can register at www ohird wise,edu. You may also visit this link: [nttp://www. bussve.wisc.edu/ecbs/benefits/uewemp-introduction- reg.litml for full information on the benefit plans for which you are eligible to apply. If you do not attend Benefits 101 and you miss your enrollment deadline for any of the benefit plans, there is no liability on the part of the University. Your research associate support is, in most cases, subject to income taxes This offer of employment is contingent upon verification of the appropriate identity and employment eligibility documentation on the Form I-9, as required by the Immigration Reform, and Control Act of 1986. For information on the Form I-9 and the list of acceptable documents. please see the Forms section of the U.S. Citizenship and Immigration Service website: itp:/www.uscis.coviportal/sitefuscis. If you accept this offer of employment, you will receive ‘an email from your hiring department with a link to UW-Madison’s electronic I-9 system and login instructions, which is run by the company GIS/Compli-9. Section 1 of the electronic Form 1-9 must be completed by the employee on or before the first day of employment. The system will provide the list of acceptable documents and detailed instruetions on how to complete the electronic Form 1-9. The list of documents is also attached to this letter for your easy reference. The required documents must be presented to your employing department, in person, withinthree days of your employment start date. If you do not have the necessary documents, you must present a receipt from a U.S. government agency for replacement document(s) within the three day limit, and you must present the required document(s) within 90 days of your employment start date. The law prohibits the University from employing or continuing to employ an individual who has not provided the required documents within the relevant time period. If you are on a nonimmigrant visa and are subsequently offered a fellowship or award, you must consult with the International Faculty and Staff Services (IFSS) office (608-265-2257) before accepting the fellowship or award. Accepting a fellowship or award may very well require changes in your immigration status that take time, so the earlier you contact IFSS, the better: Individuals in H-1B status may not be classified as postdoctoral fellows/trainees. Please refer to the Letter of Offer Attachment for additional information pertaining to the conditions of your employment. Additionally, useful information about visiting and living in Madison and the surrounding communities is available on the following web site: http:/4www-visitmaclison.com/ Took forward to working with you. Please do not hesitate to call me if you have any questions about your appointment. If you are unable to access the websites indicated in this letter please contact Nainie of Departhient Adininistraior for a hard copy of these materials. Sincerely, Principal Investigator/Director Enclosures: Offer Letter Attachment ce: SVM Human Resources, Departieital Office IHAVE READ, UNDERSTAND, AND ACCEPT THE TERMS OF THE APPOINTMENT AS THEY ARE PRESENTED HEREIN. Signature Date