INFORMATION TECHNOLOGY FOR

MANAGERS

MS Word
Mail Merge

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 Mail Merge
Mail merge consists in combining mail and letters and
pre-addressed envelopes or mailing labels for mass
mailings from a form letter(a letter written from a
template)

Mail Merge is a powerful tool for writing a personalized

letter or E-mail to many people at the same time. It
imports data from another source such as Excel and
then uses that to replace placeholders throughout the
message with the relevant information for each
individual that is being messaged.

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Performing a Mail Merge to create your Letters
• On the menu bar, click Mailings.
• On the Mailings ribbon, click Start Mail Merge | Step by Step Mail
Merge Wizard

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 Performing a Mail Merge: Step 1

• Click Next: Starting document at the

bottom of the Wizard (see Figure)

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 Performing a Mail Merge: Step 2

• Click Next: Select recipients

bottom of the Wizard (see Figure)

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 Performing a Mail Merge: Step 3

• The Browse link will open a file dialog;

locate the spreadsheet containing your
mailing list info and open it by clicking Open.

At the bottom of the Wizard,

click Next: Write your letter

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 Performing a Mail Merge: Step 4
click : More Items

At the bottom of the Wizard,

click Next: Priew your letters Dr.B.H.K 7
 Performing a Mail Merge: Step 5
When previewing your letters, the Wizard will allow you to scroll through your
entire mailing list, one row at a time, to see how each recipient’s letter will look

Use the double-arrows to

move back and forth
through your list of
recipients

click Next: Complete

the merge

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Performing a Mail Merge: Step 6

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