Quiz 6: Lesson 3 – Writing Product and Office Manuals

Name: Gella, Shekinah O. .

Class Schedule: 3:00-4:30 PM .
Date: October 28, 2021 .

Activity 1

Instructions: Read and analyze the contents of the sample manual below.
Examine its unique characteristics such as the page layout, length, tone, content,
and word usage. Then, label the names of each part and write the type of
information provided in each part. Write your answer in the box.

see to page 8
Answer

1. TITLE PAGE. It has large bold Times New Roman letters with the chapter title
on the center and a moderate margin. The term "Users Guide" is mostly used for
"User Manual." It is effectively a book-length document that contains instructions
for installing, operating, or troubleshooting a piece of hardware or software. It's
simple to read and understand. A user guide form is simple to create.

2. INTRODUCTION. It consist information about the product. It also provide some

description of the product, a review of its essential features and its new
features.This includes all critical information regarding the product's operations
and capabilities, as well as contingencies and different modes of operation, as
well as the exact high-level functions performed by the system. Uses Times New
Roman font with the size of 12.

3. SAFETY INSTRUCTION. These instructions facilitate safe and efficient use of the
product. Includes technical explanations of how the product works, what physical
or chemical principles are essential to its operation, and so on. Uses Times New
Roman font with the size of 12.

4. SAFETY PRECAUTIONS. Presented in bullet style, with Times New Roman font
at size 12. Highlights dangerous activities or potential threats that may cause
equipment damage. The Warning sign is used to draw attention to certain risks
and precautions. Use a consistent and standard scheme of highlighting (bold,
caps, and so on). Instructions on how to install and operate the product are clear.
A comprehensive set of safety guidelines. A guidebook that complies with all legal
criteria. A design that corresponds to the customer's understanding.
Activity 2

Now that you have labeled the parts of the manual above, answer the
questions below. Limit your answers to 2-3 sentences only.

1. What type of manual is it?

ANSWER: A user guide, often known as a user manual, is intended to help people
utilize a certain product, service, or application. It is often produced by a technician,
a product developer, or a member of a company's customer care team. User
manuals are frequently supplied with the purchase of appliances.

2. What is the purpose of this manual?

ANSWER: A user guide or manual is a valuable document that guarantees that a

manufacturer's product is utilized correctly and efficiently. Failure to offer clear and
thorough user guides or manuals to consumers might result in catastrophic
repercussions such as accidents or product damage. User Manual helps instructions
for installing, operating, or troubleshooting a piece of hardware or software.

3. What are the basic parts of manuals?

ANSWER: Manuals are divided into three sections: the front content, the body, and
the back matter. The title page, scope section, warnings and cautions, and a table
of contents are all included in the front page.

4. What types of sentences are commonly used in the different parts of the manual?

ANSWER: Most statements in manuals are in the imperative mood. This attitude is
used to request or demand that an activity be done. Imperatives are written in the
subject-verb-object sequence. However, in most cases, the subject can be omitted
when constructing a command.

5. Are the instructions easy to understand? Why or why not?

ANSWER: Manual instructions are expected to be simple and easy to understand.

To be comprehensible, instructions should be clear, accurate, and straightforward.
Some manuals have complicated words for us to understand, it's not because the
manual itself is poor but because the product itself is too complicated. Many items
are becoming increasingly difficult to assemble or operate. As a result, the
instructions will be more complicated.
Activity 3 - Language Focus

Now, examine the sentences below and make the necessary revisions to
make clear and understandable imperative sentences. Write your answer on
the space provided. (see page 12-13)

1. The operator should press the red button.

ANS: Press the red button.

2. When the red button is pressed, the game will begin.

ANS: Press the red button to begin playing the game.

3. A user ID and password is required to log onto web interface.

ANS: Please enter your user ID and password to log onto the web interfere.

4. Remove the screw to open the battery compartment and Insert batteries by
following the image on the battery compartment.

ANS: NO REVISIONS

5. In changing the user ID and password, you should sign in to the Web
Interface, click Settings at the top of the main page, and open the Accounts
and Import tab.

ANS: In changing the user ID and password, sign in onto the Web Interface.
Click the Settings at the top of the main page, and open the Accounts and
Import tab.
Be ready with your major output for midterm soon …
see pages 13-15