GLAN Control No:

MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
QP_ProEP-18-20 PROCUREMENT p.1of 3 March 20,2018
II. EMERGENCY PURCHASE

1.0 TITLE: Procurement ON Emergency Purchase

2.0 PURPOSE:
To purchase reagents under the stress of emergency due to
sudden need or breakdown to avoid hampering the Laboratory
services.

3.0 SCOPE:
This covers purchase of reagents and other laboratory supplies
to be provided due to immediate need that arises.

4.0 MATERIALS:
4.1 Ballpen
4.2 RIS form
4.3 Canvass form

5.0 DEFINITION OF TERMS:

5.1 Emergency purchase – unexpected need that arises and there is insufficient
time to procure thru public bidding.
5.2 Reagents – a substance that is added to as system in order to bring out chemical
reaction in the laboratory.
5.3 COH – Chief of Hospital
5.4 RIS – Request and Issuance of Supplies
5.5 Canvass Forms – an official form where all the list of the items needed is recorded.

6.0 RESPONSIBLE PERSONNEL:

6.1 Medical Technologist

6.1.1 Prepares requisition for reagents to be purchase.
6.2 Chief of Hospital
6.2.1 Approves the emergency purchase.
6.3 Acting Supply Officer
6.3.1 Prepares and submit canvass papers to supplier.
6.4 Purchase Inspector
6.4.1 Checks the delivered supplies and reagents and signs inspection
report as to quantity and specification stipulated under the purchase
order.

7.0 FLOW OF PROCEDURE:

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
 GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
QP_ProEP-18-20 PROCUREMENT p.2of 3 March 20,2018
II. EMERGENCY PURCHASE

Flow of Procedure Narrative Description Responsible Person

START

Identifying supplies Identifying and monitors fast moving Medical Technologist

supplies and reagents in critical level
(below 40%).

Preparing requisition Prepares requisition for Emergency

Purchase and submits it to the COH for Medical Technologist
approval.

Approving requisition Approves Emergency Purchase Chief of Hospital

Requisition.

Submitting requistion Submits the approved Emergency

Purchase Requisition to the Supply Medical Technologist
Officer.

Preparing order Prepares canvass and Purchase order.

Does the canvass and Purchase if not Supply Officer
delivered by the supplier

Checking of delivery
Checks the delivered supplies and Medical Technologist
Reagents

END

8.0 MONITORING:

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
 GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
QP_ProEP-18-20 PROCUREMENT p.3of 3 March 20,2018
II. EMERGENCY PURCHASE

8.1 Determine 40% stock level of supplies and reagents

8.2 Identify and monitor the fast moving supplies and reagents.

9.0 DISSEMINATION PLAN:

9.1 Instruct laboratory staff to be alert and vigilant on out of stocks supplies and reagents
due to non delivery of supplies and materials from the Provincial General Service Office.

10.0 ATTACHMENTS:

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
 GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
QP_ProEP-18-20 PROCUREMENT p.4of 3 March 20,2018
II. EMERGENCY PURCHASE

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital