GLAN Control No:

MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
PROCUREMENT OF SUPPLIES AND p.1of3
QP-PSR-18-20 REAGENTS March 20,2018

1.0 TITLE: Procurement of Supplies .

2.0 PURPOSE:
To maintain the ratio of supplies and reagents needed
in the laboratory.

3.0 SCOPE:
This covers from the requisition and procurement of supplies and reagents.

4.0 MATERIALS:
4.1 Ballpen
4.2 RIS Form

5.0 DEFINATION OF TERMS:

5.1 Procurement – Acquisition of supplies from outside source.

5.2 Reagents – are substances that is addred to a system in order to bring out a chemical reaction
needed in the laboratory.
5.3 FIFO – First in, First out.
5.4 FEFO – First expiry, First our.
5.5 COH – Chief of Hospital
5.6 GSO – General Service Office

6.0 RESPONSIBLE PERSONNEL:

6.1 Medical Technologist

6.1.1 Check availabiltiy of supplies and reagents.
6.1.2 Identify and monitor fast and slow moving supplies to be procured.
6.1.3. Prepares the annual procurement plan.
6.2 Chief of Hospital:

6.2.1 Approves the Annual Procurement Plan of the Laboratory.

6.3 Adminstrative officer:

6.3.1 Receive the approved annual procurement plan prepared.

6.4 Acting Supply Officer:

6.4.1 Prepares and submit canvass and purchase order to the GSO.

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
 GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
PROCUREMENT OF SUPPLIES AND p.2of3
QP-PSR-18-20 REAGENTS March 20,2018

7.0 FLOW OF PROCEDURE:

Flow of Procedure Narrative Description Responsible Person

START

Preparing plan Prepares the Annual Procurement Plan Medical Technologist

Approves the Annual Procurement Chief of Hospital

Approving plan Plan

Receives the approved Procurement Administrative

Receiving approved plan
Plan Officer

Preparing papers to GSO

Prepares and submits Purchase Supply Officer
Request and Canvass papers to GSO

Waiting for delivery Waits for the delivery of supplies and Medical Technologist
reagents from the GSO

END

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital
 GLAN Control No:
MEDICARE 18-002
COMMUNITY QUALITY POLICY Revision No:
HOSPITAL 01
Document Code: Document Name: Effectivity Date:
PROCUREMENT OF SUPPLIES AND p.3of3
QP-PSR-18-20 REAGENTS March 20,2018

8.0 MONITORING:

8.1 Derermine 40 % (critical level) stock level of supplies and reagents.

8.2 Identify and Monitor the fast and slow moving supplies and reagents.
8.3 Observed the First in-First out policy.
8.4 Do the First expiry- First out policy.

9.0 DISSEMINATION PLAN:

9.1 Instruct laboratory staff to practice the First- in-First- out and the
First expiry- First out policy in the consumption of the supplies
and reagents.

Prepared By: Reviewed By: Approved By:

MICHAEL L. PALARION R.M.T. CARZOM S. CALULONG, R.M.T. EDEN ROSE P. MALANAO, M.D.
Medical Technologist – C.O.S. Medical Technologist II Medical Officer V/Chief of Hospital