Student Organization Name: Vex U at Berkeley

Date Prepared: 8/30/2019

Date Amended:
Date Approved (LEAD Center staff):
Approved by (LEAD Center staff):

Article I - Name
Vex U at Berkeley

Article II - Purpose
The purpose of Vex U at Berkeley is to create an interdisciplinary group of students who will
work together to solve an engineering challenge designed by VEX Robotics. Students will gain
hands-on experience in the engineering field by designing and fabricating robots that will
compete in VEX U competitions against other teams from around the world.

Article III - Membership

Anyone who is interested in being part of the organization is eligible. A member is deemed
active if they attend a minimum of one regularly-scheduled meeting per month, or if they have
previously spoken to one of the organization’s signatories about any problems that will not
allow them to regularly attend meetings.

Only currently registered students, faculty, and staff may be active members in a registered
student organization. Only active members may vote or hold staff.

Students from other schools may be allowed to join the organization as “associate” members.
Associate students will be allowed to participate in technical matters (i.e. they may participate
in discussions regarding the robot, contribute their own designs or codes for the robot, and
help manufacture the robot). Non-students, such as alumni and industry professionals, may
also join the organization as “associate” mentors. Associate mentors are allowed only to
participate in discussions, wherein they recommend suggestions to students. Associate mentors
are not allowed to participate directly in the design or programming of the robot as per VEX U
competition rules.

We will not haze according to California State Law.

We will not restrict membership based upon race, color, national origin, religion, sex, gender
identity, pregnancy (including pregnancy, childbirth, and medical conditions related to
pregnancy or childbirth), physical or mental disability, medical condition (cancer related or
genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service
in the uniformed services (including membership, application for membership, performance of
service, application for service, or obligation for service in the uniformed services).

Article IV - Officers & Elections

Officers:
Team Captain
Design Lead
Manufacturing Lead
Electronics/Software Lead
Business Lead

All officers, as listed above, constitute the executive committee.

Officers will be elected in April, every year. New officers will be elected by a committee of
current officers. A super-majority (3/5) votes minimum is required to elect a new officer. Non-
officers of the previous year may apply to be an officer. The Team Captain may not be a
graduate student. Officers may serve the same position for a maximum of 3 years if elected
every year.

The Team Captain serves as the primary contact, and the Business Lead serves as a secondary
contact for the organization. The Team Captain must serve as a signatory every year. The other
officers may volunteer to be a signatories such that a minimum of 4 signatories for the
organization are met.

If an officer needs to be removed and/or replaced (for instance, if an officer resigns), an

election will be held the following week. The election will be held by a committee of current
officers, and a new officer will be elected if a super-majority of votes (3/4) are met by the
remaining officers.

Article V – Meetings
The organization will meet twice a week. One meeting will be a short check-in for about 30
minutes and may be conducted via online meetups. The second meeting will be a longer
meeting that addresses the team’s actions moving forward and will be conducted in person.
The Team Captain will call the meetings.

A quorum, the minimum number of members present such that the proceedings at that
meeting are valid, is 3.

A special emergency meeting may be called if there is an approaching deadline (i.e. competition
date) and additional time is necessary to fulfill the project deadline. Officers will discuss in a
timely manner if a special emergency meeting is necessary. If possible, members will be notified
in-person at the regularly-scheduled meeting prior to the special emergency meeting. If there is
no regularly-scheduled meeting prior to the special emergency meeting, members will be
notified via e-mail and team-communication apps (i.e. Slack).

Article VI - Constitutional Amendments

Any officer may propose an amendment at a meeting with all other officers present. An
amendment may only be voted upon a minimum of 5 days after it was proposed. Active
members will be notified at the next regularly scheduled meeting or via email if no meeting is
scheduled between the date of proposal and the date of the final vote. An amendment will
need a 2/3 majority vote from active members to pass.

All amendments, additions or deletions to this document must be filed with the LEAD Center in
432 Eshleman Hall.

Article VII - Dissolution

Dissolution will be decided by a committee of officers. If a super-majority (4/5) votes is attained
by the committee of officers, the group will be dissolved.

If the organization is ASUC or GA Sponsored, all unspent ASUC funds shall return to the ASUC;
all Graduate Assembly funds shall return to the Graduate Assembly. If the organization is
defunct for five (5) or more years, any privately obtained funds (including any funds left in
miscellaneous accounts) shall be donated to the ASUC.   

In the event that the designated nonprofit organization no longer exists or has ceased to be a
nonprofit, then the unspent funds shall be donated to the ASUC.