Rotary club of Aarch city

Installation of Rtn.PHF.N.Raajagopal as president on 16th june,2011 at 7.00 pm at Hotel JP

( Jeya Pushpam)
Master of ceremony by Rtn,Dr.Kandaswamy
7.00 p.m. Good evening every body,we are about to start the function in a few moments.
Kindly take your seats.

7.01 p.m. lighting of kuthuvilakku by Mrs Kavitha Belliappa, outgoing first lady, Mrs.Sathya
Raajagopal incoming first lady, Mrs .Bhuvana Rajeswaran – Comm. Service Director &
incoming Secretary Mrs. Meena Sundar.

7.03p.m. we request president Rtn.Belliappa to accompany Dist Governor

R.Sampath Kumar to the dias. We request incoming president Rtn,Raajagopal to accompany
the Guest of honour Shri . R.S.Munirathinam, Chairman, R.M.K Group of Institutions to the
Dias.

7.04p.m. we request other dignitaries to join the dias .Asst.Governor Raghavendra Rao,
secretary Jeyanathan, incoming secretary Meena Sundar Ann Kavitha Bellaippa and Ann Sathya
Raajagopal.

7.05p.m. As per our rotary tradition, it is customary to collar the president, I request
sergent at arms to collar president Bellaippa.

7.06p.m. invocation by annet & annet (thank them with mementos-

through Governor)

7.09p.m. welcome address by president Belliappa

7.12p.m. secretary”s report by secretary Jeyanathan.

7.17p.m. recognition of dist officials, future presidents, visiting Rtns,

guests.
7.20p.m. farewell speech and introduction of incoming president by president Bellaippa.

7.24p.m. Installation of new president,exchange of collars, exchange of pins, handing over

the mantle, gavel, change of banner, change of podium banner.

7.29p.m Exchange of charter by Secretaries.

7.31p.m Accepetance speech by the new president Rtn.Raajagopal

7.34p.m. Introduction of new board of directors and office bearers.

7.40p.m. photo session.

7.42p.m. presentation of ongoing and proposed projects for the year 10-11 by the president.
And announcement of the following by Rtn.Raajagopal
 1.Contribution to the Rotary foundation.
2.Contribution of rice bag to jeevodhaya.
3.Contribution to Seva Sadan – Educate a Child
( Adapted 40 Students from 6th to 9th Std. – Rs 1200/ Student – Rs 48000/)
4. handingover of salary cheque to tailoring trainer.
5. Handling over of School Unifrom to Headmistress of Corp. School, Tagore
Nagar, Ayanavaram.
( 200 Sets Uniforms being given for students of L.K.g to 5 th Std.)
6. Handing over of Cheque for Rs 50,000/- to Dist. Chairman ( Project Blossom)
– Rtn.Vennimalai
( Surgery performed for Leprosey affected Patients)
7. Handing over of Cheque for Rs 24000/- to Sethu Bhaskara School towards
the Cost Educating Blind Students.

7.58p.m. Event calendar release by governor to a green Rtn...................

7.59p.m. Club bulletin release by to a Rotarian............................

8.00p.m. Club directory(roster) release by

8.01p.m. Rtn phone book release by Asst Governor

8.02p.m. Ann phone book release by

8.03p.m. recognition of dist officials, future presidents, visiting Rtns,

guests.
8.08p.m. introduction of chief guest by Asst Governor.Raghavendra Rao.

8.11p.m. chief guest address by governor A.Sampath Kumar

8.21p.m. introduction of guest of honour by past president Natarajan.

8.24p.m. address by guest of honour

8.34p.m. honouring the dignitaries. our president would like to honour

A. district governor A.Sampath Kumar
B. Guest of Honour Shri R.S.Munirathinam
C. Asst Governor Raghavendra Rao
D. Dist secretary Babu Peram
E. Out going president Belliappa
F. Out going First Lady Ann .Kavitha Belliappa

8.39p.m. club announcements by director club administration – Rtn.Srinivasan

Birthday and Anniversary Gifts

8.44p.m. recognition of dist officials, future presidents, visiting Rtns,

guests.
8.48p.m. vote of thanks by secretary Meena Sundar

8,50p.m. National anthem

8.52p.m Meeting Adjourned, Fellowship

Responsiblities

1.reception table:

2.bouquet: (hand held bouquet 10 nos for PDG”S & VIP”S)

3.gifts to visiting Rotarians: (around 100nos)

4.memento”s: (minimum 15 nos)

5.banner and podium banner changing:

6.kuthuvilakku :

7.bulletien :

8.club directory :

9.Event calendar :

10.Rtn phone book :

11.Ann phone book :

12.National anthem C.D.:

13.scissors/match box/candle :

14.cordless mike near the M.C. table: 3 Nos.:

15.visiting Rotarians card:

16.J.Shankar to ensure the following the presence of the persons whose names are in the
M.C.”S list.

Deploy someone to look after the following.

1.power cut,(proper power back up)

2.mike failure(only good mike system to be requested)

3.some has not come(to ensure all the important persons are available ontime)

4.bar counter and food counter announcement.(location)

5.room spray in the permises just before the commencement of meeting.

Please fill up the correct names ,initials,designation,releation ship where ever necessary.