Virtual University of Pakistan

Fixed Assets Transfer Form

Date: ___/____/______

1 2
Asset Code: ______________________________ Sub Code: _________________________________

3 4
Asset Description: _________________________ Sub Description: ____________________________

5 6
Make: ___________________________________ Model:____________________________________

7 8
Quantity: _________________________________ Date of Purchase: ___________________________

9
Date of acquisition: ________________________

10
Reason for Transfer:__________________________________________________________________________

_____________________________________________________________________________________________

11 12
Date Transfer out: _____/______/________ Date Transfer In: _____/______/________
Transfer From: Transfer To:
Campus/Dept. Campus/Dept.
Building: Building:
Room: Room:
13
Originator
Name: ____________________________________ Phone/ Ext: ____________________________________

Position/Designation: ______________________________________________________________________

Signature: _______________________________________________________________________________

14
Asset Received By

Name: ____________________________________ Phone/ Ext: ________________________________

Position/Designation: ___________________________________________________________________

Signature: ____________________________________________________________________________
15
Received By Fixed Asset Section Directorate of Finance
Name: ____________________________________ Date: ____________________________________

Instructions:
1. Provide Asset code from the list on page 2 of this form.
2. Provide Sub code from the list on page 2 of this form. This code will be from the sub code of the selected Asset code.
3. Provide Asset Code description from the list on page 2 of this form.
4. Provide Sub type description from the list on page 2 of this form. This code will be from the sub type of the selected code for Asset
Code.
5. Provide the Manufacturer details e.g. Dell.
6. Provide model of the Assets e.g. vostro 1510.
7. Provide quantity demanded of the Asset.
8. Provide date of purchase of Asset e.g. 2001.
9. Provide date of acquisition when the Asset acquired by the Dept.
10. Provide reason for transfer of Asset.
11. Provide date of transfer out in detail which campus, in case of same office kindly mention building & room.
12. Provide date of transfer in detail from which campus; in case of same office kindly mention building & room.
13. Provide information of the originator of the Asset.
14. Provide information of the Asset received by.
15. To be filled by Fixed Asset Section Directorate of Finance VU Head Office.
Note:
A single group of items should accompany separate form. A complete set of unit should be transferred e.g. Computer (CPU complete, Monitors,
Keyboard & mouse). The approval for the transfer of these assets must be taken from Head Office before transferring.
Asset Code: Asset Sub Code:
Code: Descriptions Code: Descriptions
010101 Land

010401 Building 0001 Office

0004 Residential

010701 Air Conditioning Plant 0001 HVAC

0004 Water Softening Plant

0007 Evaporative Air System

010704 Air Conditioners

010707 Generators

010710 UPS

011011 Furniture-Office 0001 Office Table & Chair

0010 File Cabinet / Racks

011004 Furniture-Students 0001 Computer Chair & Table

011007 Fixtures 0001 Fans

0004 Refrigerator, Microwave etc.

0007 TV Sets

0010 VCRs

0013 Electric Water Coolers & Water

Tanks

0016 Fire Fighting Equipment

0019 Electric / Gas Heaters

011010 Office Equipment 0001 Fax Machines

0004 PABX with Telephones / Telephone

Sets

011099 Others (Furniture, Fixtures & Office

equipment)

011301 Studio – Manual Transmission Multimedia

Equipment

011304 Studio –Eng Equipment/DMX Lights

011601 Earth Station

011901 Media Asset Management (MAM)

012501 Dish Antennas

012504 LNBs
012507 Modulators

012510 Digital Receivers

013101 Servers

013104 Computers & Work Stations

013107 NLE Equipment

013110 Printers & Scanners

013113 Audio / Video System

013116 Copy Printers

013119 CD / DVD Burners

013122 Multimedia Projector + Screen

013125 LAN Switches

013128 Networking / Electrification

013131 Video Conferencing Equipment

013401 Vehicles 0001 Cars

0004 Vans

019901 Other Tangible Assets (Owned) 0001 Security & Monitoring Equipment

0004 Sign Boards