Who approves a PO?

One or several people can approve purchase orders depending on the

purchasing process that’s in place. In larger companies that have defined
purchasing processes, purchase order approvals are typically structured
around locations and departments, with specific dollar thresholds attached.
For example, if a digital marketing manager in a software company is
requesting a new ad budget, the purchase order approval routing could
include a marketing director and a CFO (or another role in charge of the
company budget).
In smaller companies, CFO or CEO could be the final approval for any kind of
spend, which can result in approval bottlenecks.

What does a purchase order contain?

Generally speaking, here’s what a purchase order contains:

 Product(s) or service(s) being purchased

 Quantity purchased
 Specific brand names, SKUs, or model numbers
 Price per unit
 Delivery date
 Delivery location
 Company billing address
 Agreed payment terms (e.g. on delivery, in 30 days, etc.)

These items can be a strict requirement or an option, depending on an

organization’s procurement and purchasing workflows. In addition, purchase
orders can be customized to suit the needs of a business, so this list is not
exhaustive.
With e-procurement software like Procurify, you can add account codes in the
requisition phase. Adding this information will streamline the reconciliation
process and make it easier to transfer information to your accounting system.

What do purchase orders look like?

Companies typically have a standardized PO document with stock information
to ensure consistency.