Introduction to Enterprise

Systems for Management

PERTEMUAN 1
LEARNING OBJECTIVE
• Able to understand meaning of Enterprise System as company
supporting technology system
• Able to comprehend the concept of integration of information ERP
• Able to analyze ERP needs and benefit for the company
• Able to analyze ERP’s criteria selection for companies
• Able to determine the scope for ERP , ERP Planning and Selection the
strategy
 LO 1 : Able to understand meaning of Enterprise System as
company supporting technology system
In the new era, competition in the
business world with Advance
Technology have provided a new
condition the way of working in
organization.
The Companies implement and
makes use of information
technology needs to recruit
reliable and trustworthy IT
professionals.

For fresh graduated, necessary to have Soft skills and hard skill
Part of the “people” component. “People” is
lower level users to the professional level by
Softskill implementation information system.

Brainware or called the user is the person

who operates the computer in this case is
human. Without brainware, the computer
will not work .
LO 1 : Able to understand meaning of Enterprise System as
company supporting technology system
Enterprise Resource Planning (ERP) is an
integrated application that becomes a
framework for transforming and helping the
process of building an information system
foundation within an organization, either
implemented on a large or gradual scale.

Implementation of ERP must be supported by

appropriate and well coordinated BPR process.

Business Process Reengineering (BPR) is a

process of changing a fundamental mindset
and redesigning every business process in
order to achieve dramatic improvements
taking into account the best cost, quality,
speed, and service.
BPR combines business innovation strategies that
bring changes and improvements to existing
business processes, thus companies become stronger
LO 1 : Able to understand meaning of Enterprise System as
company supporting technology system
Many companies use ERP software to help with the re-
engineering process that aim of improving the The technology assisted reengineering process
management foundation process and integrating all management carry out a “Benchmarking”
business process in the area of manufacturing, finance process
& HR

Processes
Working The implementation
Benchmarking
process design process that has
been done

Supporting Information
document system
LO 2 : Able to comprehend the concept of integration of
information ERP
This causes the planning and monitoring
ERP uses a single database,
process to be carried out in the
where all information is organization centrally and scans the level
integrated in one application of deviations and improves the consistency
at the same time. of the resulting information..

ERP provides
facilities from::

In the organization

Communication Collaboration
 LO 3 : Able to analyze ERP needs and benefit for the company
The capabilities of the ERP system
can be optimized through the The evaluation will determine the
analysis process from the software impact of the ERP scope that the
side and the consultant who will do company will implement.
the evaluation.
Benefit ERP for Companies :
The cycle of the ERP implementation process includes several stages:
1. Reducing Waste
§ The decision to use ERP
2. Continues Improvement
§ Choosing the right ERP 3. Sales & Customer Service
§ Designing business needs with selected ERP facilities Opportunities
§ View and evaluate every business process and what changes need to be made in 4. Order less manufacturing
the ERP module 5. Collaboration
§ Drawing up architecture and blueprints
§ The implementation approach that will be carried out "Big Bang" or "Phased"
§ ERP training and testing before the go live process
§ Evaluation after Go live of the ERP system
LO 4 : Able to analyze ERP’s criteria selection for companies
Criteria of Framework
Get new 1. Support for cutting cost.
access for ERP implementation strategy must support the process to
the new
market area reduce overall costs.

2. Get new access for the new market area.

Gaining new access to a new market area
Get new Capitalize 3. Get new access for new resources.
Support
access for
for cutting
competence Acquiring new resources is the key to IT development
new and
resources cost resource 4. Capitalize competences and resource.
Competency development and resource capitalization are
effective ERP strategies and implementations.
5. Mitigate the business risk.
Mitigate the The existence of the application and implementation of
business
risk an appropriate ERP strategy. Business risk can be
reduced by implementing ERP but it does not eliminate
risk
LO 5 : Able to determine the scope for ERP , ERP Planning and
Selection the strategy
Production
a. Scope ERP
Function Process Data Supply Chain
warehouse Management
Focus on “what” Focus on “how”
vertical; chain of command Horizontal ; workflow
Static;slice-in-time Dynamic
Task-centered
Individual; specialist
Customer-oriented
Team; generalist
ERP
Projects Finance
parochial holistic

Human
CRM
Resource
LO 5 : Able to determine the scope for ERP , ERP Planning and
Selection the strategy
a. ERP Planning & Selection the strategy
ERP as a supporting tool or device in the form
The first step needed is a process mapping
of an application that requires a strategy for
strategy with the criteria for the need for
planning and selecting the right one before
information systems in the company..
use and implementation.

The next step is the process of making

The initial analysis process is often called
a GAP analysis, which is an analysis of
the "AS IS" concept, which is where the
the differences and strategic
company's information needs must be
requirements that need to be met to
inventoried from top to bottom
achieve the targets of the organization.
 LO 5 : Able to determine the scope for ERP , ERP Planning and
Selection the strategy
Process Analysis & Design
Several focus factors from the GAP
analysis that must be considered,
include:
AS IS TO BE
1. Cost
Process assessment
Needs assessment 2. Installation time
information
refine goals assess 3. Flexebility
requirements
readiness 4. User Interface
organization structure
5. Upgradability
6. Computing environment
7. Implementation personnel
8. Day to day use and maintenance
GAP ANALYSIS
9. Functionality
REFERENCES
Iwan Kurniawan Widjaya, 2012, Enterprise Resource Planning,
Yogyakarta: Graha Ilmu.