Parent  

Shortcut  Name  Caption

 Worksheet Menu Bar  Alt+c  Action  Action
 Chart Menu Bar  Alt+C  Chart  Chart
 Chart Menu Bar  Alt+c  Action  Action
 Worksheet Menu Bar  Alt+D  Data  Data
 Worksheet Menu Bar  Alt+E  Edit  Edit
 Worksheet Menu Bar  Alt+F  File  File
 Chart Menu Bar  Alt+F  File  File
 Macro  Alt+F11  Visual Basic Editor  Visual Basic Editor
 Macro  Alt+F8  Macros...  Macros...
 Worksheet Menu Bar  Alt+H  Help  Help
 Chart Menu Bar  Alt+H  Help  Help
 Worksheet Menu Bar  Alt+I  Insert  Insert
 Chart Menu Bar  Alt+I  Insert  Insert
 Worksheet Menu Bar  Alt+M  Macro  Macro
 Worksheet Menu Bar  Alt+o  Format  Format
 Chart Menu Bar  Alt+o  Format  Format
 Tester  Alt+O  One  One
 Macro  Alt+Shift+F11  Microsoft Script Editor  Microsoft Script Editor
 Worksheet Menu Bar  Alt+T  Tools  Tools
 Worksheet Menu Bar  Alt+V  View  View
 Worksheet Menu Bar  Alt+W  Window  Window
 Format  Ctrl+1  Cells...  Cells...
 Edit  Ctrl+C  Copy  Copy
 Fill  Ctrl+D  Down  Down
 Edit  Ctrl+F  Find...  Find...
 Edit  Ctrl+G  Go To...  Go To...
 Edit  Ctrl+H  Replace...  Replace...
 Cell  Ctrl+K  Hyperlink...  Hyperlink...
 Insert  Ctrl+K  Hyperlink...  Hyperlink...
 Custom Popup  Ctrl+L  Navigator Links...  Navigator Links...
 Custom Popup  Ctrl+M  Navigator Names...  Navigator Names...
 File  Ctrl+N  New...  New...
 File  Ctrl+O  Open...  Open...
 File  Ctrl+P  Print...  Print...
 Custom Popup  Ctrl+Q  Navigator Sheets...  Navigator Sheets...
 Fill  Ctrl+R  Right  Right
 File  Ctrl+S  Save  Save
 Select cells in column with  Select cells in column with
 Custom Popup  Ctrl+Shift+A same value same value
  (above and below active cell)   (above and below active cell)
 Color each n'th row or
 Custom Popup  Ctrl+Shift+C  Color each n'th row or column
column
 Custom Popup  Ctrl+Shift+D  Deselect cells  Deselect cells
 Custom Popup  Ctrl+Shift+F  Insert Filename  Insert Filename
 Custom Popup  Ctrl+Shift+F  Navigator Find...  Navigator Find...
 Custom Popup  Ctrl+Shift+G  Go To Last  Go To Last
 Apply formula to selected  Apply formula to selected
 Custom Popup  Ctrl+Shift+I
cells cells
  Expand selection to last  Expand selection to last
 Custom Popup  Ctrl+Shift+K
column column
 Custom Popup  Ctrl+Shift+L  Expand selection to last row  Expand selection to last row
 Custom Popup  Ctrl+Shift+M  Move or resize selection  Move or resize selection
 Custom Popup  Ctrl+Shift+O  Conditional select cells  Conditional select cells
 Convert formulas to their  Convert formulas to their
 Custom Popup  Ctrl+Shift+P
values values
 Custom Popup  Ctrl+Shift+Q  Quick numbering of cells  Quick numbering of cells
 Custom Popup  Ctrl+Shift+R  Reset Excel's last cell  Reset Excel's last cell
 Custom Popup  Ctrl+Shift+S  Save file and create backup  Save file and create backup
 Edit  Ctrl+V  Paste  Paste
 System  Ctrl+W  Close  Close
 Edit  Ctrl+X  Cut  Cut
 Edit  Ctrl+Y  Repeat  Repeat
 Edit  Ctrl+Z  Undo  Undo
 Clear  Del  Contents  Contents
 Help  F1  Microsoft Excel Help  Microsoft Excel Help
 Tools  F7  Spelling...  Spelling...
 Help  Shift+F1  What's This?  What's This?
How to use Key Tips

Press the ALT key. Badges showing the Key Tips appear.

[d]

Press the key for the tab or Quick Access Toolbar command you want.

If you then press a Quick Access Toolbar command Key Tip, the command is executed. If
you press a tab Key Tip (e.g. H for Home), you see the Key Tips for every command on that
tab.

[d]

Press the key (or keys) for the tab command you want.

Depending on what command you choose, an action may be executed or a gallery or menu may
open; in the latter case you can choose another Key Tip.

Note: If the Key Tip badge shows two letters (e.g. FF), press them one after the other.

[Back to top]
General Office 2007 keystrokes

www.lboro.ac.uk/computing/access/outlook2007-shortcuts.html

[Back to top]

Keys for workbooks and worksheets

Preview and Print

Display the Print dialogue box CTRL+P.

To get to print preview, press CTRL+F2.

Keystrokes in Print Preview

To do this: Use this key:

Move around the page when zoomed in. ARROW KEYS

Move by one page when zoomed out. PAGE UP or PAGE DOWN

Move to the first page when zoomed out. CTRL+UP ARROW or CTRL+LEFT ARROW

Move to the last page when zoomed out. CTRL+DOWN ARROW or CTRL+RIGHT ARROW

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Work with Worksheets

Keystokes for working with Worksheets

To do this: Use this key:

Insert worksheet (Home, Insert, Sheet). ALT H I S

Move to the next sheet in the workbook. CTRL+PAGE DOWN

Move to the previous sheet in the workbook. CTRL+PAGE UP

Select the current and next sheet. SHIFT+CTRL+PAGE DOWN

To cancel selection of multiple sheets, press

CTRL+PAGE DOWN or, to select a different sheet, press
CTRL+PAGE UP.
 Keystokes for working with Worksheets

To do this: Use this key:

Select the current and previous sheet. SHIFT+CTRL+PAGE UP

Rename the current sheet (Home, Format, Rename Sheet). ALT H O R

Move or copy the current sheet (Home, Format, Move or Copy ALT H O M
Sheet...).

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Move and Scroll within Worksheets

Keystrokes to move and scroll within Worksheets

To do this: Use this key:

Move one cell up, down, left, or right. ARROW KEYS

Move to the edge of the current data region. CTRL+ARROW KEY

(Data region: A range of cells that contains data and that is bounded
by empty cells or worksheet borders.).

Move to the beginning of the row. HOME

Move to the beginning of the worksheet. CTRL+HOME

Move to the last cell on the worksheet, in the bottom-most used row CTRL+END
of the rightmost used column.

Move down one screen. PAGE DOWN

Move up one screen. PAGE UP

Move one screen to the right. ALT+PAGE DOWN

Move one screen to the left. ALT+PAGE UP

Scroll to display the active cell. CTRL+BACKSPACE

Display the Go To dialogue box. ALT H FD G

Display the Find tab of the Find and Replace dialogue box. Alt H FD F
 Keystrokes to move and scroll within Worksheets

To do this: Use this key:

Display the Replace tab of the Find and Replace dialogue box. Alt H FD R

Moves one cell to the right in a worksheet. TAB

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialogue box.

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Move within a selected range

Keystrokes to move within a selected range

To do this: Use this key:

Move from top to bottom within the selected range. ENTER

Move from bottom to top within the selected range. SHIFT+ENTER

Move from left to right within the selected range. If cells in TAB
a single column are selected, move down.

Move from right to left within the selected range. If cells in SHIFT+TAB
a single column are selected, move up.

Move clockwise to the next corner of the selected range. CTRL+. (Full stop)

In nonadjacent selections, switch to the next selection to the CTRL+ALT+RIGHT ARROW

right.

Switch to the next nonadjacent selection to the left. CTRL+ALT+LEFT ARROW

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER:
press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is
selected, and then press TAB and ensure that the After pressing Enter, move selection
checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select
from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected
and press ENTER to accept.

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Move and Scroll in End mode

END appears in the status bar when End mode is selected.

Keystrokes to Move and Scroll in End mode

To do this: Use this key:

Turn End mode on or off. END

Move by one block of data within a row or column. END+ARROW KEY

Move to the last cell on the worksheet, in the bottom-most used row END+HOME
of the rightmost used column.

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Keys for selecting data and cells

Select cells, rows and columns, and objects

Keystokes to select cells, rows and columns, and objects

To do this: Use this key:

Select the entire column. CTRL+SPACE

Select the entire row. SHIFT+SPACE

Selects the entire worksheet. CTRL+A

If the worksheet contains data, CTRL+A selects the current region.

Pressing CTRL+A a second time selects the current region and its
summary rows. Pressing CTRL+A a third time selects the entire
worksheet.

When the insertion point is to the right of a function name in a

formula, displays the Function Arguments dialogue box.

With multiple cells selected, select only the active cell. SHIFT+BACKSPACE

With an object selected, select all objects on a sheet. CTRL+SHIFT+SPACE

Alternate between hiding objects, displaying objects, and displaying CTRL+6

placeholders for objects.
[Back to top]

Select cells with specific characteristics

Keystrokes to select cells with specific characteristics

Use this key: To do this:

Select the current region around the active cell (the data area CTRL+SHIFT+*
enclosed by blank rows and blank columns). In a PivotTable report, (asterisk)
select the entire PivotTable report.

Select the array containing the active cell. CTRL+/

(Array: Used to build single formulae that produce multiple results

or that operate on a group of arguments that are arranged in rows
and columns. An array range shares a common formula; an array
constant is a group of constants used as an argument.)

Select all cells that contain comments. CTRL+SHIFT+O

(the letter O)

In a selected row, select the cells that don't match the value in the CTRL+\
active cell.

In a selected column, select the cells that don't match the value in CTRL+SHIFT+|
the active cell.

Select all cells directly referenced by formulae in the selection. CTRL+[ (opening
bracket)

Select all cells directly or indirectly referenced by formulae in the CTRL+SHIFT+

selection. { (opening brace)

Select cells that contain formulae that directly reference the active CTRL+] (closing
cell. bracket)

Select cells that contain formulae that directly or indirectly CTRL+SHIFT+}

reference the active cell. (closing brace)

Select the visible cells in the current selection. ALT+; (semicolon)

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Extend a selection
 Keystrokes to extend a selection

To do this: Use this key:

Add another range of cells to the selection. SHIFT+F8

Extend the selection by one cell. SHIFT+ARROW KEY

Extend the selection to the last nonblank cell in the same CTRL+SHIFT+ARROW KEY
column or row as the active cell.

Extend the selection to the beginning of the row. SHIFT+HOME

Extend the selection to the beginning of the worksheet. CTRL+SHIFT+HOME

Extend the selection to the last used cell on the worksheet CTRL+SHIFT+END
(lower-right corner).

Extend the selection down one screen. SHIFT+PAGE DOWN

Extend the selection up one screen. SHIFT+PAGE UP

Extend the selection to the last nonblank cell in the same END+SHIFT+ARROW KEY
column or row as the active cell.

Extend the selection to the last used cell on the worksheet END+SHIFT+HOME
(lower-right corner).

Extend the selection to the last cell in the current row. END+SHIFT+ENTER
This key sequence does not work if you have turned on
transition navigation keys (Tools menu, Options command,
Transition tab).

Extend the selection to the cell in the upper-left corner of SCROLL LOCK+SHIFT+HOME

the window.

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Keys for entering, editing, formatting, and calculating data

Enter data
 Keystrokes for entering data

To do this: Use this key:

Complete a cell entry and select the cell below. ENTER

Start a new line in the same cell. ALT+ENTER

Fill the selected cell range with the current entry. CTRL+ENTER

Complete a cell entry and select the previous cell above. SHIFT+ENTER

Complete a cell entry and select the next cell to the right. TAB

Complete a cell entry and select the previous cell to the left. SHIFT+TAB

Cancel a cell entry. ESC

Move one character up, down, left, or right. ARROW KEYS

Move to the beginning of the line. HOME

Repeat the last action if possible. F4 or CTRL+Y

Fill down. CTRL+D

Fill to the right. CTRL+R

Define a name. CTRL+F3

Insert a hyperlink. CTRL+K

Enter the date. CTRL+; (semicolon)

Enter the time. CTRL+SHIFT+: (colon)

Display a drop-down list of the values in the current column of a ALT+DOWN ARROW

range.

Undo the last action. CTRL+Z

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER:
press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is
selected, and then press TAB and ensure that the After pressing Enter, move selection
checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select
from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected
and press ENTER to accept.
[Back to top]

Enter and calculate formulae

Keystokes to enter and calculate formulae

To do this: Use this key:

Start a formula. = (equal sign)

Move the insertion point into the Formula Bar when F2

editing in a cell is turned off.

In the Formula Bar, delete one character to the left. BACKSPACE

Complete a cell entry from the cell or Formula Bar. ENTER

Cancel an entry in the cell or Formula Bar. ESC

In a formula, display the Insert Function dialogue box. SHIFT+F3

When the insertion point is to the right of a function CTRL+A

name in a formula, display the Function Arguments
dialogue box.

When the insertion point is to the right of a function CTRL+SHIFT+A

name in a formula, insert the argument names and
parentheses.

Paste a defined name into a formula. F3

(Name: A word or string of characters that

represents a cell, range of cells, formula, or constant
value. Use easy-to-understand names, such as Products,
to refer to hard to understand ranges, such as Sales!
C20:C30.)

Insert an AutoSum formula with the SUM function. ALT+= (equal sign)

Copy the value from the cell above the active cell into CTRL+SHIFT+" (quotation mark)
the cell or the Formula Bar.

Copies a formula from the cell above the active cell CTRL+' (apostrophe)
into the cell or the Formula Bar.

Alternate between displaying cell values and displaying CTRL+` (single left quotation mark
formulae. - the key to the left of 1 on the
 Keystokes to enter and calculate formulae

To do this: Use this key:

top row of the keyboard)

Calculate all worksheets in all open workbooks. F9

When a portion of a formula is selected, calculate the

selected portion. You can then press ENTER or
CTRL+SHIFT+ENTER (for array formulae) to replace
the selected portion with the calculated value.

Calculate the active worksheet. SHIFT+F9

Calculate all worksheets in all open workbooks, CTRL+ALT+F9

regardless of whether they have changed since the
last calculation.

Rechecks dependent formulae and then calculates all CTRL+ALT+SHIFT+F9

cells in all open workbooks, including cells not marked
as needing to be calculated.

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Edit data

Keystrokes to edit data

To do this: Use this key:

Edit the active cell and position the insertion point at the end of the cell F2
contents.

Start a new line in the same cell. ALT+ENTER

Edit the active cell and then clear it, or delete the preceding character BACKSPACE
in the active cell as you edit cell contents.

Delete the character to the right of the insertion point, or delete the DELETE
selection.

Delete text to the end of the line. CTRL+DELETE

Display the Spelling dialogue box. F7

 Keystrokes to edit data

To do this: Use this key:

Edit a cell comment. SHIFT+F2

Complete a cell entry and select the next cell below. ENTER

Undo the last action. CTRL+Z

Cancel a cell entry. ESC

When the AutoCorrect Smart Tags is displayed, undo or redo the last CTRL+SHIFT+Z
automatic correction.

Note: You can change the direction of movement after pressing ENTER or SHIFT+ENTER:
press ALT F I (Office button, Excel Options), then DOWN ARROW until Advanced is
selected, and then press TAB and ensure that the After pressing Enter, move selection
checkbox is selected, TAB again to get to the Direction drop-down menu, and you can select
from Down, Right, Up, or Left. Now press TAB repeatedly until the OK button is selected
and press ENTER to accept.

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Insert, Delete, and Copy Cells

Keystrokes to Insert, Delete, and Copy Cells

To do this: Use this key:

Copy the selected cells. CTRL+C

Cut the selected cells. CTRL+X

Paste copied cells. CTRL+V

Clear the contents of the selected cells. DELETE

Delete the selected cells. CTRL+HYPHEN

Insert blank cells. CTRL+SHIFT+PLUS SIGN

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Format Data
 Keystrokes to Format Data

To do this: Use this key:

Display the Style dialogue box. ALT+' (apostrophe)

Display the Format Cells dialogue box. CTRL+1 (one)

Apply the General number format. CTRL+SHIFT+~

Apply the Currency format with two decimal places (negative CTRL+SHIFT+$
numbers in parentheses).

Apply the Percentage format with no decimal places. CTRL+SHIFT+%

Apply the Exponential number format with two decimal places. CTRL+SHIFT+^

Apply the Date format with the day, month, and year. CTRL+SHIFT+#

Apply the Time format with the hour and minute, and AM or CTRL+SHIFT+@
PM.

Apply the Number format with two decimal places, thousands CTRL+SHIFT+!
separator, and minus sign (-) for negative values.

Apply or remove bold formatting. CTRL+B

Apply or remove italic formatting. CTRL+I

Apply or remove underlining. CTRL+U

Apply or remove strikethrough. CTRL+5

Hide the selected rows. CTRL+9

Hide the selected columns. CTRL+0 (zero)

Unhide any hidden rows within the selection. CTRL+SHIFT+( (opening

parenthesis)

Unhide any hidden columns within the selection. CTRL+SHIFT+) (closing

parenthesis)

CTRL+SHIFT+&
Apply the outline border to the selected cells.
(ampersand)

Remove the outline border from the selected cells. CTRL+SHIFT+_

 Keystrokes to Format Data

To do this: Use this key:

(underscore)

[Back to top]

Use the Border tab in the Format Cells dialogue box

Press CTRL+1 to display the Format Cells dialogue box, and the ARROW keys to select the
Border tab.

Keys to use the Border tab in the Format Cells dialogue box

To do this: Use this key:

Apply or remove the top border. ALT+T

Apply or remove the bottom border. ALT+B

Apply or remove the left border. ALT+L

Apply or remove the right border. ALT+R

If cells in multiple rows are selected, apply or remove the horizontal ALT+H
divider.

If cells in multiple columns are selected, apply or remove the vertical ALT+V
divider.

Apply or remove the downward diagonal border. ALT+D

Apply or remove the upward diagonal border. ALT+U

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Keys for filtering, outlining, and managing ranges

Use data forms (ALT+D O - Data menu, Form command)

 Keys to use data forms

To do this: Use this key:

Move to the same field in the next record. DOWN ARROW

Move to the same field in the previous record. UP ARROW

Move to each field in the record, then to each command TAB and SHIFT+TAB
button.

Move to the first field in the next record. ENTER

Move to the first field in the previous record. SHIFT+ENTER

Move to the same field 10 records forward. PAGE DOWN

Start a new, blank record. CTRL+PAGE DOWN

Move to the same field 10 records back. PAGE UP

Move to the first record. CTRL+PAGE UP

Move to the beginning or end of a field. HOME or END

Extend selection to the end of a field. SHIFT+END

Extend selection to the beginning of a field. SHIFT+HOME

LEFT ARROW or
Move one character left or right within a field.
RIGHT ARROW

Select the character to the left within a field. SHIFT+LEFT ARROW

Select the character to the right within a field. SHIFT+RIGHT ARROW

[Back to top]

Filter ranges (Data menu, Filter command)

Keystrokes to filter ranges

To do this: Use this key:

In the cell that contains the drop-down arrow, displays the ALT+DOWN ARROW
AutoFilter list for the current column.
 Keystrokes to filter ranges

To do this: Use this key:

Selects the next item in the AutoFilter list. DOWN ARROW

Selects the previous item in the AutoFilter list. UP ARROW

Closes the AutoFilter list for the current column. ALT+UP ARROW

Selects the first item (All) in the AutoFilter list. HOME

Selects the last item in the AutoFilter list. END

Filters the range based on the item selected from the AutoFilter ENTER
list.

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Show, hide, and outline data

Keystrokes to show, hide, and outline data

To do this: Use this key:

Groups rows or columns. ALT+SHIFT+RIGHT ARROW

Ungroups rows or columns. ALT+SHIFT+LEFT ARROW

Displays or hides the outline symbols. CTRL+8

Hides the selected rows. CTRL+9

Hides the selected columns. CTRL+0 (zero)

Unhides any hidden rows within the selection. CTRL+SHIFT+( (opening parenthesis)

Unhides any hidden columns within the selection. CTRL+SHIFT+) (closing parenthesis)

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Control Key combinations

 Control Key combinations

Use this key: To do this:

CTRL+SHIFT+( (open parenthesis) Unhides any hidden rows within the selection.

CTRL+SHIFT+) (close
Unhides any hidden columns within the selection.
parenthesis)

CTRL+SHIFT+& (ampersand) Applies the outline border to the selected cells.

CTRL+SHIFT+_ (underscore) Removes the outline border from the selected cells.

CTRL+SHIFT+~ (tilde) Applies the general number format.

CTRL+SHIFT+$ (dollar) Applies the Currency format with two decimal places
(negative numbers in parentheses).

CTRL+SHIFT+% (percent) Applies the Percentage format with no decimal places.

CTRL+SHIFT+^ (circumflex) Applies the Exponential number format with two

decimal places.

CTRL+SHIFT+# (hash) Applies the Date format with the day, month, and year.

CTRL+SHIFT+@ (at sign) Applies the Time format with the hour and minute, and
AM or PM.

CTRL+SHIFT+! (exclamation mark) Applies the Number format with two decimal places,
thousands separator, and minus sign (-) for negative
values.

CTRL+SHIFT+* (asterisk) Selects the current region around the active cell (the
data area enclosed by blank rows and blank columns).

In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+: (colon) Enters the current time.

CTRL+SHIFT+" (double quotation Copies the value from the cell above the active cell into
mark) the cell or the Formula Bar.

CTRL+SHIFT+Plus (+) Displays the Insert dialogue box to insert blank cells.

CTRL+Minus (-) Displays the Delete dialogue box to delete the selected
cells.
 Control Key combinations

Use this key: To do this:

CTRL+; (semi-colon) Enters the current date.

CTRL+` (single left quotation Alternates between displaying cell values and displaying
mark - the key to the left of 1 on formulas in the worksheet.
the top row of the keyboard)

CTRL+' (apostrophe) Copies a formula from the cell above the active cell into
the cell or the Formula Bar.

CTRL+0 (zero) Hides the selected columns.

CTRL+1 (one) Displays the Format Cells dialogue box.

CTRL+2 Applies or removes bold formatting.

CTRL+3 Applies or removes italic formatting.

CTRL+4 Applies or removes underlining.

CTRL+5 Applies or removes strikethrough formatting.

CTRL+6 Cycles between hiding objects, displaying objects, and

displaying placeholders for objects.

CTRL+8 Displays or hides the outline symbols.

CTRL+9 Hides the selected rows.

CTRL+A Selects the entire worksheet.

If the worksheet contains data, CTRL+A selects the

current region. Pressing CTRL+A a second time selects
the current region and its summary rows. Pressing
CTRL+A a third time selects the entire worksheet.

When the insertion point is to the right of a function

name in a formula, displays the Function Arguments
dialogue box.

CTRL+SHIFT+A Inserts the argument names and parentheses when the

insertion point is to the right of a function name in a
formula.

CTRL+B Applies or removes bold formatting.

 Control Key combinations

Use this key: To do this:

CTRL+C Copies the selected cells.

CTRL+C CTRL+C Displays the clipboard.

CTRL+D Uses the Fill Down command to copy the contents and
format of the topmost cell of a selected range into the
cells below.

CTRL+F Displays the Find and Replace dialogue box, with the
Find tab selected.

CTRL+SHIFT+F Opens the Format Cells dialogue box with the Font tab
selected.

CTRL+G Displays the Go To dialogue box.

CTRL+H Displays the Find and Replace dialogue box, with the
Replace tab selected.

CTRL+I Applies or removes italic formatting.

CTRL+K Displays the Insert Hyperlink dialogue box for new

hyperlinks or the Edit Hyperlink dialogue box for
selected existing hyperlinks.

CTRL+N Creates a new, blank workbook.

CTRL+O Displays the Open dialogue box to open or find a file.

CTRL+SHIFT+O Selects all cells that contain comments.

CTRL+P Displays the Print dialogue box.

CTRL+SHIFT+P Opens the Format Cells dialogue box with the Font tab
selected.

CTRL+R Uses the Fill Right command to copy the contents and
format of the leftmost cell of a selected range into the
cells to the right.

CTRL+S Saves the active file with its current file name,
location, and file format.
 Control Key combinations

Use this key: To do this:

CTRL+T Displays the Create Table dialogue box.

CTRL+U Applies or removes underlining.

CTRL+SHIFT+U Switches between expanding and collapsing of the

formula bar.

CTRL+V Inserts the contents of the Clipboard at the insertion

point and replaces any selection. Available only after
you have cut or copied an object, text, or cell contents.

CTRL+W Closes the selected workbook window.

CTRL+X Cuts the selected cell or cells.

CTRL+Y Repeats the last command or action, if applicable.

CTRL+Z Uses the Undo command to reverse the last command

or to delete the last entry that you typed.

CTRL+SHIFT+Z Uses the Undo or Redo command to reverse or restore

the last automatic correction when AutoCorrect Smart
Tags are displayed.

[Back to top]

Function keys

Function Keys

Use this key: To do this:

F1 Displays the Microsoft Office Excel Help task pane.

CTRL+F1 Displays or hides the "Ribbon".

ALT+F1 Creates a chart of the data in the current range.

ALT+SHIFT+F1 Inserts a new worksheet.

F2 Edits the active cell and positions the insertion point at the end of
the cell contents. It also moves the insertion point into the
 Function Keys

Use this key: To do this:

Formula Bar when editing in a cell is turned off.

SHIFT+F2 Adds or edits a cell comment.

CTRL+F2 Displays the Print Preview window.

F3 Displays the Paste Name dialogue box.

SHIFT+F3 Displays the Insert Function dialogue box.

F4 Repeats the last command or action, if possible.

CTRL+F4 Closes the selected workbook window.

F5 Displays the Go To dialogue box.

CTRL+F5 Restores the window size of the selected workbook window.

F6 Switches between the worksheet, Ribbon, task pane, and Zoom

controls. In a worksheet that has been split (View menu, Manage
This Window, Freeze Panes, Split Window command), F6 includes
the split panes when switching between panes and the Ribbon area.

SHIFT+F6 Switches between the worksheet, Zoom controls, task pane, and
Ribbon.

CTRL+F6 Switches to the next workbook window when more than one
workbook window is open.

F7 Displays the Spelling dialogue box to check spelling in the active

worksheet or selected range.

CTRL+F7 Performs the Move command on the workbook window when it is

not maximized. Use the arrow keys to move the window, and when
finished press ENTER, or ESC to cancel.

F8 Performs the Move command on the workbook window when it is

not maximized. Use the arrow keys to move the window, and when
finished press ENTER, or ESC to cancel.

SHIFT+F8 Enables you to add a non-adjacent cell or range to a selection of

cells by using the arrow keys.
 Function Keys

Use this key: To do this:

F9 Calculates all worksheets in all open workbooks.

SHIFT+F9 Calculates the active worksheet.

CTRL+F9 Minimizes a workbook window to an icon.

CTRL+ALT+F9 Calculates all worksheets in all open workbooks, regardless of

whether they have changed since the last calculation.

CTRL+SHIFT+ALT+F9 Rechecks dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be
calculated.

F10 Turns key tips on or off.

SHIFT+F10 Displays the shortcut menu for a selected item.

CTRL+F10 Maximizes or restores the selected workbook window.

ALT+SHIFT+F10 Displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays
its menu or message.

F11 Creates a chart of the data in the current range.

SHIFT+F11 Inserts a new worksheet.

ALT+F11 Opens the Microsoft Visual Basic Editor, in which you can create a
macro by using Visual Basic for Applications (VBA).

F12 Displays the Save As dialogue box.

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Other useful shortcut keys

Other useful shortcut keys

Use this key: To do this:

ARROW KEY Move one cell up, down, left, or right in a worksheet.

 Other useful shortcut keys

Use this key: To do this:

CTRL+ARROW KEY Moves to the edge of the current data region in a worksheet.

A data region is a range of cells which contains data and
which is bounded by empty cells or datasheet borders.

SHIFT+ARROW KEY Extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY Extends the selection of cells to the last non-blank cell in the
same column or row as the active cell, or if the next cell is
blank, extends the selection to the next no-nblank cell.

LEFT ARROW Selects the tab to the left when the Ribbon is selected.
When a submenu is open, closes the submenu. Otherwise, if a
menu is open, selects the next menu.

RIGHT ARROW Selects the tab to the right when the Ribbon is selected.
When a menu item with a submenu is selected, opens the
submenu. Otherwise, if a menu is open, selects the previous
menu.

DOWN ARROW Selects the next command when a menu or submenu is open.

When a Ribbon tab is selected, navigates down the tab group.

In a dialogue box, moves down the options in an open drop-

down list, or down the options in a group of options.

UP ARROW Selects the previous command when a menu or submenu is

open. When a Ribbon tab is selected, navigates up the tab
group.

In a dialogue box, moves up the options in an open drop-down

list, or up the options in a group of options.

DOWN ARROW Opens a selected drop-down list.

ALT+DOWN ARROW Opens a selected drop-down list.

BACKSPACE Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell.

In cell editing mode, it deletes the character to the left of

the insertion point.

DELETE Removes the cell contents (data and formulas) from selected
 Other useful shortcut keys

Use this key: To do this:

cells without affecting cell formats or comments.

In cell editing mode, it deletes the character to the right of

the insertion point.

END Moves to the cell in the lower-right corner of the window

when SCROLL LOCK is turned on.

Also selects the last command on the menu when a menu or

submenu is visible.

CTRL+END Moves to the last cell on a worksheet, in the lowest used row
of the rightmost used column. If the cursor is in the formula
bar, moves the cursor to the end of the text.

CTRL+SHIFT+END Extends the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in the
formula bar, selects all text in the formula bar from the
cursor position to the end.

ENTER Completes a cell entry from the cell or the Formula Bar, and
selects the cell below (by default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar)

or performs the action for a selected command.

In a dialogue box, performs the action for the default

command button in the dialogue box (the button with the bold
outline, often the OK button).

SHIFT+ENTER Completes a cell entry and selects the cell above.

ALT+ENTER Starts a new line in the same cell.

CTRL+ENTER Fills the selected cell range with the current entry.

ESC Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialogue box, or message

window.

Closes full screen mode when this mode has been applied, and
 Other useful shortcut keys

Use this key: To do this:

returns to normal screen mode to display the Ribbon and

status bar again.

HOME Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when

SCROLL LOCK is turned on.

Selects the first command on the menu when a menu or

submenu is visible.

CTRL+HOME Moves to the beginning of a worksheet.

CTRL+SHIFT+HOME Extends the selection of cells to the beginning of the

worksheet.

CTRL+F9 Minimizes a workbook window to an icon.

PAGE DOWN Moves one screen down in a worksheet.

ALT+PAGE DOWN Moves one screen to the right in a worksheet.

CTRL+PAGE DOWN Moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN Selects the current and next sheet in a workbook.

PAGE UP Moves one screen up in a worksheet.

ALT+PAGE UP Moves one screen to the left in a worksheet.

CTRL+PAGE UP Moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP Selects the current and previous sheet in a workbook.

SPACE In a dialogue box, performs the action for the selected

button, or selects or clears a check box.

CTRL+SPACE Selects an entire column in a worksheet.

SHIFT+SPACE Selects an entire row in a worksheet.

CTRL+SHIFT+SPACE Selects the entire worksheet.

 Other useful shortcut keys

Use this key: To do this:

If the worksheet contains data, selects the current region.

Pressing CTRL+SHIFT+SPACE a second time selects the
current region and its summary rows. Pressing
CTRL+SHIFT+SPACE a third time selects the entire
worksheet.

When an object is selected, selects all objects on a

worksheet.

ALT+SPACE Displays the Control menu for the Microsoft Office Excel
window.

TAB Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialogue box.

SHIFT+TAB Moves to the previous cell in a worksheet or the previous

option in a dialogue box.

CTRL+TAB Switches to the next tab in a dialogue box.

CTRL+SHIFT+TAB Switches to the previous tab in a dialogue box.

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