Shortcuts & Notes

=RAND()
Ctrl+N :- open new file
Ctrl+O :- Recall last file(open an existing document)
Ctrl+W:- close specific open file
Alt + F4 :-close program
F12:- to save as file
Ctrl + S :- save file
Ctrl + f1 =Minimize the ribbon(eg:- home tab, insert tab, page layout tab)
Shift + f3=to change case
Ctrl + shift + C :- copy formatting
Ctrl + shift + V :- paste formatting
Alt button :- To show all shortcut Key
Shift + F10 :- To show all shortcut menu(right click)
Ctrl + F :- To find text
Ctrl + H :- Replace
Ctrl + K :-Insert hyper link
Windows key + D :- to minimize all window (see the desktop)
Alt + Space + Enter :- To restore down
Alt + Space + X :- Maximize window
Ctrl + P :- to give print
Ctrl + F2 :- Print preview
Alt + H :- To active home tab
Alt + N = To activate Insert tab
Alt + W = To activate View tab
Alt + F = to open file menu
Ctrl + close square bracket = increasing font size
Ctrl + open square bracket =decreasing font size
Ctrl+ enter = insert new page
Ctrl + back space :- delete page
Ctrl + del :- delete page
Ctrl + B :- Bold
Ctrl + I :- Italic
Ctrl + U = Underline
Ctrl + G or F5 :- Goto
F7 :- check spelling and grammar
Windows + E :- open my computer
*Types of alignment
Ctrl + L :- left (use:- whole Para shift to the left)
Ctrl + R :- Right (use:- whole Para shift to the right)
Ctrl + E :- Center(use:- whole Para shift to the center)
Ctrl + J :- Justify(use:- both the side will shift )
*Default document view: - Print layout
Alt + ctrl + f: - insert footnote
Alt + ctrl + D :- Insert endnote
*Ribbon(Tab)
It is a panel at the top portion of the document, below the Customize Quick
Access Toolbar and is used to issue commands.
*Clipboard Dialog Box Launcher
After all the Office programs are exited, only the last item that is copied stays
on the Office Clipboard. When user exits all Office programs and restarts his
computer, the Office Clipboard is cleared of all items.
*Default Font Style
Outline :-Displays the inner and outer borders of each character
Emboss :- makes the selected txt appear to be raise of the page in relief
Engrave :- Makes selected Txt appear to be imprinted on praised into page
*Following are the Types of spacing
Character spacing, line spacing, & Para spacing
Para spacing in Para & character spacing in font option
* Clip art is a collection of images, both line art & pic
* Smart art is a collection of graphics that we can utilize to organize
information within our document
*Bookmark is identifies location or a selection of txt that we name and identify
for future reference

* The different Types of document view are

 1) Print layout (default document view )
2) Full screen reading
3) Web layout
4) Outline
5) Draft
*Word art makes display txt more eyes catching. Word art can be resized, moved and edited to
meet our needs.
*Drop cap are the large capital letter at the beginning of a first Para of chapter or document.
*Signature Line provides authenticity, integrity, and origin of our document by adding a digital
signature to the document.
*Table of contents provides a galley of automatic table of content style.
*Citation is reference to a published or unpublished source.
*Bibliography is list a source, generally placed at the end of a document that are has consulted or
acted in creating the document
*Themes have a palette of 12 colors.
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IMP:- steps for mailing
1) Start mail merge
2) Step by step mail merge wizard
3) Slelct start document (letter)
4) Select starting documents( use current document)
5) Select receipent (brows from file where ever it save )
6) Write your letter (more items)
7) Preview your letter ((edit receipi
8) Complete merge (edit individual letter )
9)How to find the macro short cut key which we
assigned
File>Options>customize ribbon>Macro>Macro name>Customize
keyboard>category>Macro>Macro name>Current keys