A

LAB REPORT

ON

COMPUTER INFORMATION SYSTEM

MS Word Processing

By

Samiksha Shah

Submitted to:

Mr. Kul Prasad Paudel

Department of Management

Nepal Commerce Campus

In partial fulfillment of the requirements for the Course

Computer Information System

Minbhawan, Kathmandu

December10, 2021
Contents
Chapter I: Introduction ......................................................................................................... 1

1.1 Introduction ................................................................................................................ 1

1.2 Objective of the lab .................................................................................................... 1

Chapter II: Brief Introduction of Lab Works ....................................................................... 2

2.1. Use of shortcut keywords.......................................................................................... 2

2.2 Text Formatting ......................................................................................................... 3

2.2.1 Making text Bold ................................................................................................ 3

2.2.2 Making text Italic ................................................................................................ 4

2.2.3 Underline the Text .............................................................................................. 4

2.2.4 Strikethrough the Text ........................................................................................ 4

2.2.5 Change to Sentence Case .................................................................................... 5

2.2.6 Capitalize Text .................................................................................................... 5

2.2.7 Toggle the Text ................................................................................................... 6

2.2.8 Change the font Color ......................................................................................... 6

2.2.9 Highlight text with Color .................................................................................... 7

2.2.10 Apply Text Effect ............................................................................................. 7

2.2.11 Center Alignment Text ..................................................................................... 8

2.2.12 Right Alignment Text ....................................................................................... 8

2.2.13 Justified Text..................................................................................................... 9

2.3 Word Indent Paragraph .............................................................................................. 9

2.3.1 Left Indentation ................................................................................................... 9

2.3.2 Right Indentation ................................................................................................ 9

2.3.3 First Line Indentation .......................................................................................... 9

2.4. Bulleting .................................................................................................................. 10

 2.5. Line and Paragraph Spacing ................................................................................... 11

2.6. Page, Margin, Border and Shade ............................................................................ 12

2.6.1 Add Borders to Text.......................................................................................... 12

2.6.2 Add Borders to Page ......................................................................................... 13

2.6.3 Add Shades to Text ........................................................................................... 14

2.7. Header and Footer ................................................................................................... 15

2.7.1 Add Header and Footer ..................................................................................... 15

2.7.2 Edit Header and Footer ..................................................................................... 15

2.8. Working with Table ................................................................................................ 16

2.8.1 Creating a Table ................................................................................................ 16

2.8.2 Deleting a Table ................................................................................................ 17

2.8.3 Add Row and Column ...................................................................................... 17

2.8.4 Deleting Row and Column................................................................................ 17

2.9. Quick Styles ............................................................................................................ 17

2.9.2 Modify Style: .................................................................................................... 18

2.10 Use of Graphics...................................................................................................... 18

2.10.1 Adding Picture in Document .......................................................................... 18

2.10.2 Adding WordArt in Document ....................................................................... 19

2.10.3 Adding chart........................................................................................................ 20

2.11 Other Advance Functions ...................................................................................... 20

2.11.1 Performing Mail Merge .................................................................................. 20

2.11.2 Track Change .................................................................................................. 21

Chapter III: Conclusion/ lesson learnt ............................................................................... 23

3.1 Overall Experience, learning, knowledge gained .................................................... 23

 Chapter I: Introduction
1.1 Introduction
A word processor is a software which is designed to create document, edit, merge multiple
documents also to perform several tasks such as text formatting, design professionally and
give outstanding look before we print it. Around <1 billion devices use word processor
because of its outstanding features for everyone.

1.2 Objective of the lab

By the end of this chapter, we will be able to use following features

 Use of Shortcut keywords

 Text Formatting
 Word Indent Paragraph
 Bulleting
 Line and Paragraph spacing
 Page Margin, Borders and Shades
 Header and Footer
 Working with Table
 Quick Styles
 Use of Graphics
 Other advance functions

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 Chapter II: Brief Introduction of Lab Works
2.1. Use of shortcut keywords
Shortcut Description
CTRL+O Open a document.

CTRL+N Create a new document.

CTRL+S Save the document.

CTRL+W Close the document.

CTRL+X Cut the selected content to the Clipboard.

CTRL+C Copy the selected content to the Clipboard.

CTRL+V Paste the contents of the Clipboard.

CTRL+A Select all document content.

CTRL+B Apply bold formatting to text.

CTRL+I Apply italic formatting to text.

CTRL+U Apply underline formatting to text.

CTRL+LEFT Decrease the font size by 1 point.

BRACKET ([)

CTRL+RIGHT Increase the font size by 1 point.

BRACKET (])

CTRL+E Center the text.

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 CTRL+L Align the text to the left.

CTRL+R Align the text to the right.

Esc Cancel a command.

CTRL+Z Undo the previous action.

CTRL+Y Redo the previous action, if possible.

2.2 Text Formatting

2.2.1 Making text Bold
When we write a paragraph and some word need to emphasizes clearly, we use the bold
features by following ways

Step (1): Select the text that we want to change to a bold font. We can use any of the text
selection method to select the text.

Step (2): Click Font Bold [ B] button in the Home tab Font group, or simply use Ctrl +

B keys to make selected text bold.

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2.2.2 Making text Italic
Step (1): Select the text that we want to change to an Italic font. We can use any of the text
selection method to select the text.

Step (2): Click Font Italic [ I] button in the Home tab Font group, or simply use Ctrl +I key
to convert text in italic font.

2.2.3 Underline the Text

Step (1): Select the text that we want to change to a bold font. We can use any of the text
selection method to select the text.
Step (2): Click Font Underline [ U ] button in the Home tab Font group, or simply use Ctrl
+ U keys to put an underline under the text

2.2.4 Strikethrough the Text

Step (1): Select the text that we want to change to a bold font. We can use any of the text

selection method to select the text.

Step (2): Click Font Strikethrough [ abc] button in the Home tab Font group to put a line

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in the middle of the text which is called strikethrough the text.

2.2.5 Change to Sentence Case

Step 1 − Select the portion of text that that needs to be put in sentence case. We can use
any
of the text selection methods to select the portion of text.
Step 2 − Click the Change Case button and then select the Sentence Case option to
capitalize the first character of every selected sentence.

2.2.6 Capitalize Text

Step 1 − select the portion of text that needs to be capitalized. We can use any of the text
selection method to select the portion of text.

Step 2 − Click the Change Case button and then select the Capitalize Each Word option to
put a leading cap on each selected word.

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2.2.7 Toggle the Text
Step 1 –Select the portion of text that we want to change to a bold font. We can use any of
the text selection method to select the portion of text.
Step 2 − Click the Change Case button and then select the tOGGLE cASE option to change
all the words in lowercase into words in uppercase; the words in uppercase words change
to
words in lowercase.

2.2.8 Change the font Color

Step 1 − Select the portion of text the font color of which needs to be changed. We can use
any of the text selection method to select the portion of text.

Step 2 − Click the Font Color button triangle to display a list of colors. Try to move our
mouse pointer over different colors and we will see the text color will change automatically.
We can select any of the colors available by simply clicking over it.

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2.2.9 Highlight text with Color
Step 1 − Select the portion of text that needs to be highlighted with color. We can use any
of the text selection method to select the portion of text.

Step 2 − Click the Text Highlight Color button triangle to display a list of colors. Try to
move our mouse pointer over different colors and we will see the text color changes
automatically. We can select any of the colors available by simply clicking over it. If we
click at the left portion of the Text Highlight Color button, then the selected color gets
applied to the portion of text automatically; we need to click over the small triangle to
display a list of color.

2.2.10 Apply Text Effect

Step 1 − Select the portion of text that we want to Apply text effect. We can use any of

the text selection method to select the portion of text.

Step 2 − Click the Text Effect button to display a list of effects including shadow, outline,
glow, reflection etc. Try to move our mouse pointer over different effects and we will see
the text effect will change automatically. We can select any of the text effect available by

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simply clicking over it.

2.2.11 Center Alignment Text

Step 1 − Click anywhere on the paragraph we want to align and click the Center button
available on the Home tab or simply press the Ctrl + E keys.

2.2.12 Right Alignment Text

A paragraph's text is right-aligned when it is aligned evenly along the right margin. Here is
a simple procedure to make a paragraph text right-aligned.
Step 1 − Click anywhere on the paragraph we want to align and click the Align Text
Right button available on the Home tab or simply press the Ctrl + R keys.

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2.2.13 Justified Text
Step 1 − Click anywhere on the paragraph we want to align and click the Justify button
available on the Home tab or simply press the Ctrl+J keys.

2.3 Word Indent Paragraph

2.3.1 Left Indentation
2.3.2 Right Indentation
2.3.3 First Line Indentation
Step 1 − Click anywhere on the paragraph we want to indent left and click the Increase
Indent button available on the Home tab or simply press the Ctrl + M keys. We can click
multiple times to create deeper indentation.

Step 2 − We can remove left indentation by clicking the Decrease Indent button available
on Home tab or simply press Ctrl + Shift+ M keys. We can click multiple times to remove

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deeper indentation.

2.4. Bulleting
Step 1 − Select a list of text to which we want to assign bullets or numbers. We can
use any of the text selection method to select the portion of text.
Step 2 − Click the Bullet Button triangle to display a list of bullets we want to assign
to the list. We can select any of the bullet style available by simply clicking over it.
Step 3 − If we are willing to create a list with numbers, then click the Numbering Button
triangle instead of the bullet button to display a list of numbers we want to assign to the
list. We can select any of the numbering style available by simply clicking over it.

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2.5. Line and Paragraph Spacing
It is the distance between two lines and we adjust it as per our requirement in Microsoft
word.

Step 1 − Select the paragraph or paragraphs for which we want to define spacing. We can
use any of the text selection method to select the paragraph(s).

Step 2 − Click the Line and Paragraph Spacing Button triangle to display a list of options
to adjust space between the lines. We can select any of the option available by simply
clicking over it.

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2.6. Page, Margin, Border and Shade
2.6.1 Add Borders to Text
Following are the simple steps to add border to any text or paragraph.
Step 1 − Select the portion of text or paragraph to which we want to add border. We can
use
any of the text selection method to select the paragraph(s).
Step 2 − Click the Border Button to display a list of options to put a border around the
selected text or paragraph. We can select any of the option available by simply clicking
over it also if we don’t want any border simply click No Border option available there.

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2.6.2 Add Borders to Page
Step 1 − Click the Border Button to display a list of options to put a border. Select
the Border and Shading option available at the bottom of the list of options as shown in the
above screenshot. This will display a Border and Shading dialog box. This dialog box can
be used to set borders and shading around a selected text or page borders.
Step 2 − Click the Page Border tab which will display a list of border settings, styles and
options whether this border should be applied to the whole document or just one page or
the
first page.
Step 3 − We can use the Preview section to disable or enable left, right, top or bottom
borders of the page. Follow the instruction given in the preview section itself.
Step 4 − We can customize our border by setting its color, width by using different art
available under the style section.

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2.6.3 Add Shades to Text
Step 1 − Click the Border Button to display a list of options to put a border. Select
the Border and Shading option available at the bottom of the list of options as shown in the
above screenshot. This will display a Border and Shading dialog box. This dialog box can
be used to set borders and shading around a selected portion of text or page borders.
Step 2 − Click the Shading tab; this tab will display the options to select fill,
color and style and whether this border should be applied to a paragraph or a portion of
text.
Step 3 − We can use the Preview section to have an idea about the expected result. Once
we
are done, click the OK button to apply the result.

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2.7. Header and Footer
2.7.1 Add Header and Footer
Step 1 − Click the Insert tab, and click either the Header button or the Footer button that
which needs to be added first.

Step 2 − Once we select any of the headers, it will be applied to the document in editable
mode and the text in our document will appear dimmed, Header and Footer buttons appear
on the Ribbon and a Close Header and Footer button will also appear at the top-right corner

2.7.2 Edit Header and Footer

Step 1 − Click the Insert tab, and click either the Header button or Footer button or
whatever we want to edit. Assume we are going to edit the Header, so when we click
the Header button it will display a list of options including the Edit Header option.
Step 2 − Now we can edit our document header and once we are done, click Close Header
and Footer to come out of the edit header mode.

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2.8. Working with Table
2.8.1 Creating a Table
Step - On the ribbon click on Insert. Then click too Table and customize yourself as per
your need.

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2.8.2 Deleting a Table
Step- Simply select the table which is have to delete then click on delete table option.

2.8.3 Add Row and Column

Steps- Position the cursor in the table where you would like to insert a row or column.
On the Ribbon, select the Layout Tab.
In row & columns group, click either the Insert Row Above or the Insert Row Below to add
row and Insert Left or the Insert Right to add column
2.8.4 Deleting Row and Column
Position the cursor in the table where you would like to delete a row or column.
On the Ribbon, select the Layout Tab.
In row & columns group, click the Delete Rows or Columns to delete.

2.9. Quick Styles

2.9.1 Apply Style:

Steps:

Select any letter, word, sentence or paragraph.

On the Ribbon, select the Home Tab.
In the style group, click on the style for formatting as per the need
2.9.2 Modify Style:
Steps:

On the Ribbon, select the Home

Tab.

Right click on the style in the Styles

group and click on modify.

Make changes by using either the icons or the format button as per the need.
2.9.3 Creating a New Style:

Steps-

Select any letter, word, sentence or paragraph.

Format the text by using the Font and
Paragraph groups.
Click on the drop-down list in the Styles group.
Click Save Selection as a New Quick Style by
typing a new name for the style.

2.10 Use of Graphics

2.10.1 Adding Picture in Document
Step 1 − Click on our document where we want to add a picture.
Step 2 − Click the Insert tab and then click the Picture option available in illustrations

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group, which will display the Insert Picture dialog box.

2.10.2 Adding WordArt in Document

Step 1 − Click the Insert tab and then click the WordArt option available in the Text group;
this will display a gallery of WordArt.

Step 2 – We can select any word style and customize in stylish way.

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2.10.3 Adding chart
Step 1- Click on insert option and then chart which belongs to illustrations part.

Step 2- After clicking on chart it opens a window with several chart options and use any one
of them according to requirement.

120
NCC Faculty of Management studdents data of 2020 batch

99
100

80
66 66 66
60
60
44 45
39 40
40
26
22
20
11

0
BBA BIM BBA-F BBM
boys girls total no of student

2.11 Other Advance Functions

2.11.1 Performing Mail Merge
Mail Merge is the useful tool for sending email to various person at the same time either it is
personal, public notice, and other information. From excel it imports data and merge
conditionally. Further steps are discussing below

On the Ribbon, select the Mailing Tab.

In the start mail merge group, click on Start Mail Merge and select your format.

Click select recipients and select how you want to add recipients to the Mail Merge.

Click on Greeting Line button to create custom greeting.

Click the Insert Merge Field button and select the field that you want to insert in the document.

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Click the Highlight Merge Fields button to make the inserted fields stand out.

Type the content of a document.

Click the Preview Results button to see how the final product will look.

Finish the merge process.

2.11.2 Track Change

MS Word has a feature called track change, when enabled, inserted and delete words will be
marked with some form of coloring or highlighting.

Steps:

On the Ribbon, select the Review Tab.

In the tracking group, click on Track Changes to

enable track change.

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The exact colors and formatting used for the track changes can be configured by clicking the
small arrow on the bottom right corner of Track Changes button in the group tracking of the
Review tab from the Ribbon.

2.11.3 Checking Spelling and Grammar:

MS Word comes with several proofing features that

helps to produce professional error-free documents.
One of them is check spelling and grammar.

Steps:

On the Ribbon, select the Review Tab.

In the proofing group, click on Spelling & Grammar

to open dialog.

For each error in the document, Word will try to offer

one or more suggestions. We can select a suggestion and click change to correct the error.

2.11.4 Using Thesaurus

The thesaurus tool in MS Word allows to select a word in

document, then looking that word up in the Thesaurus. We
can choose from a number of potential synonyms offered
by Word and insert them in place of the selected word in
the document.

Steps:

Locate any word to find synonym and select it.

On the Ribbon, select the Review Tab.

In the proofing group, click on Thesaurus to open dialogue.

Select the appropriate word by hovering mouse over to it

and right click on mouse to insert the word to replace the original word.

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 Chapter III: Conclusion/ lesson learnt
3.1 Overall Experience, learning, knowledge gained
Initially, I would be thankful to Mr. Kul Prasad Paudel sir for this fruitful practical lab class.
From the starting day of our lab class regarding a word processor, you amazingly delivered the
knowledge and because of it, we are able to understand it in depth. I mean not only what is
also where and how we use it in a different way like letter writing, formatting business
proposal, Mail Merge, designing professionally our any type of document, creating a various
chart with available database and information etc.

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