S.

No Checkpoint/ Analysis
Any SOP/Guidelines/Formal Documentation for Inventory Management?

1
Any SOP/Guidelines/Formal Documentation for Min/Max/Re Order Levels or
2 Replenishment?
3 Any SOP/Guidelines/Formal Documentation for ageing?
4 Any SOP/Guidelines/Formal Documentation for Liquidation?
5 Any SOP/Guidelines/Formal Documentation for Provisioning?
6 Any SOP/Guidelines/Formal Documentation for Shrinkage?
7 Any SOP/Guidelines/Formal Documentation for Warehouse Inwarding?
8 Any SOP/Guidelines/Formal Documentation for Physical Verification?
Any guiding Norms/Numbers for Dump, Shrinkage, Damages, Descripencies in
9 Quantity & Value?
Obtain confirmation if the SOP/Guideline/Formal Documentation is not in place.
10
11 Check for Compliance and adherence to each and every point.
12 Inventory ageing report as on 30-11-2021
13 Check for acceptable Age band of the inventory category wise
14 Check for acceptable Age band of the inventory Item wise
15 Plot acceptable age band from Provisioning Norms
16 How MPR Team is Reviewing the Aged Inventory?
17 What is the frequency for reviewing Aged Inventory?
18 How are they implementing the actions on aged inventory?
Check the implemented actions by analysing Inventory ageing report as on 27-12-
19 2021
20 Check for attentions & actions taken on Early ageing warnings or not ?
Comparison of
Min/Max Comparisons with SOH quantity report details w
Daily report

21
22 Changes in Min/Max
23 Identify SOH anamolies & Resolutions
24 Get Approval documents for Min/max changes
25 Get a confirmation over mail for Min/Max calculation mechanism
26 Check for the accuracy at category level
27 Check whether there is any ARS or is it manual
28 Understand the reasons for Manual /Semi Manual replenishment
Check how many Open Replenishment requests & perform an ageing analysis
29
30 PO vs GRN vs Invoice
31 PO Dt vs GRN Dt vs Invoice Dt except for fresh category
You need to ch
Check sample(10/5) hard copies of PO/GRN/Invoice Except for fresh categories only for instan
32 wherein you fi
instances of
33 Check whether there are any Confirmatory PO's except for fresh items confirmatory P
34 Check the tracking mechanism of Expiry Stock at stores
35 Process walkthrough of inward & receiving at stores and warehouses
36 System checks of GRN without PO
37 System checks of excess quantity in GRN
38 System check - any tolerance level / limit / percentages set
39 Can excess qty over and above PO and Tolerance qty ?
40 Date checks: Backdated / Future Dated ?
41 As on Date Active Store Master to be collected
Stock Lying @ closed , Inactive and Deleted Locations - Ageing to be preapared
42 as per the date of closing, inactive / Deletion
Categorise them into useable and non-useable, as per the Agening workings done
43 earlier
44 Action plan wise ageing report - Reasoning analysis - Summary
45 Physical verification using Perpetual Inventory Verification system ?
46 Understand the cycles and reporting of Perpetual Inventory system
47 Calender defined in system or maintained manually
48 Ensure 100% SKUs are covered in multiple cycles of Perpetual verification ?
If few SKUs were not verified duing that perpetual verification cycle, has it moved
49 and verified in different cycles ?
50 Who is responsible and backing?
51 Who prepares the differences, who authorises and who accounts the entries?
52 Is it same person authorizing and accounting?
53 Is it same person preparing and authorizing?
54 Matrix for Authorization? Based on value
To check for 4 Cycles of Data, if monthly then 2, if weekly 4 and if daily then 4
55 days for 4 different months
56 SOP adherance with the Wall 2 Wall Audit
Entries for Wall to wall audit - Shrinkages and process to be checked and
57 confirmation to be obtained
58 Check for the Transfer Out Value ?
59 Check Dr Notes over and above 0.1% Transfer out value
Trend of Dump generated by stores (10% of Total store count) and disposal for
60 Fresh Category
Compare sales vs Dump %

61
Please add the
Sales of Top stores and Top stores generating Dump of Opening + R
62 Issue = Closing
comparison to
wastage gener
case of fresh it
 Please add the
of Opening + R
Issue = Closing
comparison to
To vist VR Mall and B. G Road mall to check FIFO based BIN system/alignment wastage gener
63 case of fresh it
64 Buy any expired items (If any ) at stores
Data Available Data to be Requested Process Owner
Request for any SOP/Guidelines/Policies/Formal
No Documentation/Norms regarding Inventory
Management

No
No
No
No
No
No
No
No

No
No
Available
No
No
No
No
No
No
Stock ageing report as on 27-12-2021
No
No
Comparison of the SOH
report detailsConsolidated
with the Daily Actionable (Stock Mov) Report
Daily report For All DC's as on
1st of JUL & AUG & SEP & OCT & NOV,
No 15th of JUL & AUG & SEP & OCT & NOV,
30th of SEP & NOV,
31st of JUL & AUG & OCT

No
No
No
No
No
No
No
No
 No April to November Invoice matching file
No
You need to check this
only for instances
No you find
wherein
instances of
No
confirmatory PO
No
No
No
No
No
No
No
Store Master as on date

Perpetual Inventory Calendar

Weekly reports from Retail Operations(For Stores &

warehouses)
Dump & Sales data for 3 Stores with Top Sales(and
low dump) & for 3 stores with Top Dump for
AUG,SEP,OCT,NOV months
Please add the working
Aug- sep-Oct-Nov
of Opening + Receipt - - (3-4 months stores Dump and
Issue = Closingsales
(In data)
comparison to the
wastage generated) in
case of fresh items
Please add the working
of Opening + Receipt -
Issue = Closing (In
comparison to the
wastage generated) in
case of fresh items
Remarks

1. What is the Acceptable age band?

1. What is the Acceptable age band?

As per Opening Meeting Amit

mentioned that they have a monthly
review mechanism